Charles University Research Data Policy ****************************************************************************************** * ****************************************************************************************** ****************************************************************************************** * 1. Preamble ****************************************************************************************** Charles University is committed to ensuring that its research is transparent, replicable a results are widely accessible and reusable, in line with the principle “as open as possibl as necessary” . The University strongly believes that such practice improves the quality o and benefits not only the wider research community but individual researchers as well by f collaboration and increasing their impact. Making research results widely available will f the excellence of the University’s research and enable public engagement. The University recognizes that research data are an integral part of the research process data management is a key component of research quality and integrity. The aim is for the U researchers to produce research data that are managed in accordance with the FAIR principl ****************************************************************************************** * 2. Definitions ****************************************************************************************** Research data: Research data can be characterised as any information that has been collect generated, or created to validate or reproduce research findings. Research data can take v including but not limited to documents, spreadsheets, images, audio and video recordings, laboratory notebooks or samples, and may be digital as well as non-digital.  Metadata: Metadata provide information about other data. They may include, for example, in who the author of the data is, or when and where the data were created.  FAIR principles: The FAIR principles describe how research data should be organised so the more Findable, Accessible, Interoperable and Reusable.  Data management plan (DMP): Data management plan (DMP) is a document that specifies what d created and how, and outlines the plans for sharing and preservation of the data, both dur research project. DMP should be updated regularly to reflect what actually happened with t Repository: Repository is a digital online storage for storing and sharing the results of activities (e.g., publications or data).  Persistent identifier: Persistent identifier is a long-lasting reference to a unique entit identifiers may be used, for example, for digital objects (e.g., DOI, handle), researchers ResearcherID), organisations (e.g., ROR) or other entities.  Researcher: Under this policy, the term researcher includes all members of the University, and students, and affiliated persons who conduct research at or on behalf of the Universit Principal investigator: Principal investigator is a researcher with an overall responsibil research project.  ****************************************************************************************** * 3. Aim ****************************************************************************************** The purpose of this policy is to specify the basic principles of research data management collection, storage, preservation and sharing of research data. Furthermore, the policy ai the responsibilities of the University and its researchers in terms of managing research d also provides information on available institutional support that researchers may use to m set out in the policy. The University acknowledges that there are various discipline speci the diverse spectrum of research, thus the policy does not obligate researchers to use pre when working with research data. The aim is to promote good practice in research data mana provide guidance to researchers. The policy may be complemented by Faculty guidelines that account local environment, infrastructure and discipline specific norms. ****************************************************************************************** * 4. Scope ****************************************************************************************** The policy ??applies to all University employees and students, and affiliated persons and conducting or supporting research at the University. The policy applies to all research da their form. ****************************************************************************************** * 5. Basic principles ****************************************************************************************** Research data will be managed to a high standard throughout the research data lifecycle. R will make every reasonable effort to manage their research data in accordance with FAIR pr Research data collection, processing and sharing must not infringe on Intellectual Propert Data Protection Regulation (GDPR), Act on Cyber Security, and must be in compliance with o institutional and contractual requirements. *========================================================================================= * 5.1. Data collection and storage *========================================================================================= • Research data are to be stored in a secure location to prevent unauthorised access or data loss, following the methodological guidance on data security [ URL "https:// hdl.handle.net/20.500.14178/1876"] .  • Where possible, research data should be accompanied by rich metadata using standardised should be stored in ??????standard formats in order to increase their interoperability.  • If there is an exchange of personal data with a third party where the University is the an agreement must be drawn up to ensure the data are protected.  • When conducting research involving external partners, researchers are advised to draw up that specifies rights and responsibilities of the involved parties, regarding, for examp property rights and licensing, or responsibilities in relation to research data manageme • Researchers are advised to prepare a data management plan for their research projects to data are complete, accurate, reliable, and secure. Data management plans should be updat reflect what actually happened with the data.  *========================================================================================= * 5.2. Data preservation *========================================================================================= • Research data that serve as a basis for a publication are to be ??retained for a period years since the day the research results are published,so that the results may be verifi necessary to delete some data earlier, for example due to contractual obligations, this to be provided in the documentation.Researchers are encouraged to retain their research as feasible.  • Research data that are being preserved are to be accompanied with ??sufficient documenta they can be easily interpreted.   *========================================================================================= * 5.3. Data sharing *========================================================================================= Research data should be made available for access and reuse as widely as feasible, in acco principle “as open as possible, as closed as necessary”. When researchers share their data adhere to the following principles.  • Research data are to be shared along with rich metadata to provide sufficient informatio provenance and to increase their findability and reusability.  • Metadata of shared data include references, via persistent identifiers, to other related entities.   • Research data should be assigned a persistent identifier.  • Research data should be shared via a trusted repository or a suitable platform that is e within the research field.  • In compliance with intellectual property rights, research data should be assigned an app licensein order to clearly specify the conditions for reuse, unless funder requirements, or contractual obligations provide otherwise. It is recommended to use open licenses suc Commons Attribution (CCBY).  • Where appropriate, published research should include a data availability statement which the underlying data may be accessed.   ****************************************************************************************** * 6. Responsibilities ****************************************************************************************** In order to enable the policy, the responsibilities of the University and the researchers *========================================================================================= * 6.1. Responsibilities of the researcher *========================================================================================= • Researchers are responsible for managing their research data in accordance with the basi outlined in this policy.  • When undergraduate and postgraduate students participate in research, the Principal Inve supervisor is obliged to introduce them to the basic principles of research data managem have a personal responsibility to contribute to effective data management of the data th • Researchers are obliged to comply with the Code of Ethics, General Data Protection Regul on Cyber Security, and with other legal,institutionalor contractual requirements.  • When reusing or referencing datasets, researchers are obliged to follow proper citation • Researchers are obliged to allocateappropriate resources for data management in research grant applications.  • When researchers find themselves unable to fulfil the requirements set out in this polic a failure of the University to provide appropriate resources or support, they should con University support team (researchdata@cuni.cz [ URL "mailto:researchdata@cuni.cz"] ) or of Science and Research (veda@ruk.cuni.cz [ URL "mailto:veda@ruk.cuni.cz"] ) to obtain a or support.  *========================================================================================= * 6.2. Responsibilities of the University *========================================================================================= • The University is responsible fordisseminating information about the obligations of rese respect to research data management. Faculties, Research Institutes and Departments are proactive in disseminating the information within their communities.  • The University will provide suitable infrastructure and services to ensure that research with the requirements under this policy.  • The University will provide training and guidance to promote best practice in research d • The University will provide information and advice on issues related to all aspects of r management, including research ethics, Intellectual Property Rights, or data protection. • The University commits to engage with the research community to discuss the needs of the terms of support and infrastructure.  *========================================================================================= * 7. Available support *========================================================================================= The Open Science Support Centre manages a website (https://openscience.cuni.cz/en [ URL "h openscience.cuni.cz/en"] ) which provides guidance on best practices in research data mana information on FAIR data, data collection and storage, data preservation and data sharing this policy. The following departments provide support with research data management:  Research data management Open Science Support Centre (researchdata@cuni.cz [ URL "mailto:researchd IT support Computer Science Centre ? ?(openict@cuni.cz [ URL "mailto:openict@cuni. Legal advice  Copyright Open Science Support Centre (openlaw@cuni.cz [ URL "mailto:openlaw@cuni.c Commercialisation of Intellectual Property Charles University Innovations Prague a.s. (research.data@cuip.cz [ URL "mailto:research Personal data protection and other legal suppLegal Department (pravni@ruk.cuni.cz [ URL "mailto:pravni@ruk. Research ethics Department of Science and Research (veda@ruk.cuni.cz [ URL "mailto:veda@ruk.cuni Additional support which reflects discipline specific requirements and local environment m individual Faculties and Research Institutes.  *========================================================================================= * 8. Review period *========================================================================================= This policy will be reviewed and updated by the Working Group for the Strategy of Research at Charles University when changes are required. *========================================================================================= * 9. Related documents *========================================================================================= • Guidance on data security: https://hdl.handle.net/20.500.14178/1876 [ URL "https:// hdl.handle.net/20.500.14178/1876"]   • Code of Ethics: https://cuni.cz/UKEN-731.html [ URL "https://cuni.cz/UKEN-731.html"]    The Data Policy was considered and approved by the Research Board of Charles University on 2023. The Data Policy was considered with a recommending opinion by the Academic Senate of Charl 9 February 2024. .docx for download [ URL "UKEN-1958-version1-os_politika_cuni_rdm_policy_draft_v16_2023_09 .pdf for download [ URL "UKEN-1958-version1-58_implementace_datove_politiky_na_uk_en_2.pdf