Code of Admissions Procedure ****************************************************************************************** * ****************************************************************************************** (This version is no longer up to date. Please see the newest version here [ URL "https://w UKEN-121.html"] ) Under section 36 (2) of Act No. 111/1998 Sb., to regulate higher education institutions an amend other laws (“the Higher Education Act”), the Ministry of Education, Youth and Sports Code of Admissions Procedure under ref. n. MSMT-38084/2016 on 14 December 2016. ………………… Mgr. Karolína Gondková Director of Higher Education Department ****************************************************************************************** * The Code of Admissions Procedure of Charles University of 14 December 2016 ****************************************************************************************** under sections 9 (1) (b) and 17 (1) (k) of Act No. 111/1998 Sb., to  regulate higher educa and to change and amend other laws (“the Higher Education Act”), as amended, and under art the Constitution of Charles University,  the Academic Senate of Charles University adopted this Code of Admissions Procedure as an regulation of the University: ****************************************************************************************** * Article 1 Introductory Provisions ****************************************************************************************** The admission to study is regulated by Act No. 111/1998 Sb., to regulate higher education and to change and amend other laws (“the Higher Education Act”), as amended, by the Consti Charles University (“the Constitution”), this Code, as well as Rector’s or dean’s measures otherwise provided for in the Higher Education Act, proceedings are governed by Act No. 50 Administrative Procedure Code, as amended (“Administrative Procedure Code”). ****************************************************************************************** * Article 2 Requirements for Admission to Study ****************************************************************************************** 1. The basic admission requirements for study are laid down in the Higher Education Act. 2. Under section 49 (1) of the Higher Education Act, a faculty may set further requirement to study. 3. The faculty may, within the framework of admissions requirements, determine different r the admission of applicants listed in section 49 (3) of the Higher Education Act. Differen must be published along with the admissions requirements for a given academic year. 4. Under Article 19 (2) of the Constitution, the faculty may determine, in its requirement rules for granting bonus points which may be particularly awarded for participation in nat international competitions, practical trainings and internships, educational practice, lan for results achieved at a secondary school, professional college, or a higher education in or, as the case may be, for academic degrees obtained under section 46 (5) of the Higher E for specialist degrees under former legislation. 5. In the case of a study programme carried out under Article 22 (3) (c) of the Constituti is to be understood as the faculty to which an applicant filed his application. ****************************************************************************************** * Article 3 Steps before the Publication of Requirements for Admissions Procedure ****************************************************************************************** 1. The dean of a faculty will, no later than six months prior to the expiry of the deadlin (2) hereof, present to the Rector for comments a draft of a document containing the propos for admission to study for the forthcoming academic year, as well as additional informatio programmes offered at the faculty, including the information that must be published in acc section 49 (5) of the Higher Education Act (“admissions requirements”). 2. Should the Rector ascertain that the admissions requirements of the faculty do not cont listed in subsection 1 above, or are in contravention therewith, he will notify the dean t undue delay, and will point out the deficiencies observed. The dean will ensure the immedi of said deficiencies. 3. The requirements for admission to study in a respective academic year are approved by t Senate of the respective faculty; in the case of a study programme carried out in complian section 22 (3) (c) of the Constitution, the dean submits the draft after an agreement with participating faculties, or, as the case may be, with a Director or a higher education ins reached. 4. The faculty will publish the admissions requirements in a publicly accessible part of i the central application of the study information system of the University.  ****************************************************************************************** * Article 4 Application for Study ****************************************************************************************** 1. The mode of filing an application is, in compliance with the Constitution, determined i requirements. 2. The deadline for filing applications for study is determined by a faculty in the admiss in compliance with the Schedule of Admissions Procedure for a respective academic year, wh Rector in the form of a Rector’s measure. 3. If an application for study lacks the prescribed requirements, or has any other defects will invite the applicant to rectify the deficiencies and will provide a reasonable period the material deficiencies of the application are not rectified within said period, the fac a resolution on the discontinuance of the admission proceedings. The applicant must be war consequence. 4. Where the application for study is delivered to the faculty after the deadline set out the faculty will, by a resolution, discontinue the admission proceedings. 5. Where an entrance examination constitutes part of the requirements for admission to stu will send to an applicant, through the University Electronic Information System, an invita along with the notification of its rules, no later than thirty days before the exam is bei faculty sends an invitation to an alternative entrance examination date, said time period accordingly. ****************************************************************************************** * Article 5 Verification of the Fulfilment of Admission Requirements and Waiver of Entranc ****************************************************************************************** 1. The period for verifying the requirements for admission is determined by the Rector in Admissions Procedure for the given academic year. 2. A faculty may verify the fulfilment of additional requirements for admission to study t entrance examination. 3. Where the faculty verifies the fulfilment of admission requirements through an entrance may decide to waive the entrance exam or a part thereof for applicants who can prove that requirements for admission with a waiver of entrance examination, which constitute a part admissions requirements for the given academic year. An application for an entrance examin decided on by the dean within the framework of the admissions procedure. 4. If the number of registered applicants is lower than the anticipated number of applican study as per the published admissions requirements, the dean may waive the verification by entrance exam of specific abilities, knowledge, and aptitudes, and decide that all applica the other requirements for the admission to study be admitted. Where a duty under section 80 (5) or section 86 (8) of the Higher Education Act arises for a dean may set different admission requirements for the students concerned. The details ar Rector’s measure. ****************************************************************************************** * Article 6 Entrance Examination and the Course Thereof ****************************************************************************************** 1. Entrance examinations may consist of one or more parts and may be taken in one or more entrance examination or its part may be written, oral, aptitude, practical, or a combinati parts of the entrance examination may be taken either in one day or over several days. 2. The dean will determine at least one regular and one alternative date for entrance exam entrance examination on the alternative date must take place no sooner than one week after which the entrance examination on the regular date was held, and no later than three weeks however, it must take place by the end of the period set for the verification of the fulfi requirements for admission. 3. The dean may grant an opportunity to sit for an examination on an alternative date to a who has so applied in writing no later than five days after the date of the regular examin that the applicant is/was not able to take part in the regular examination for serious and mainly health reasons. Regular study abroad as preparation for study at a higher education an obligatory reason for granting an alternative date. No further alternative date is perm 4. The dean may set different dates for the entrance examination for applicants specified for applicants who have graduated from secondary schools or higher education institutions 5. The dean will, by way of a measure, determine rules which must be observed by applicant entrance examination. The rules also define the types of conduct by the applicant that wou application of procedure under Art. 7 (2). 6. The dean will establish an Examination Board consisting of at least three members. Only academic staff may be appointed a member of the Examination Board. Where the entrance exam the form of an oral exam, at least two members of the Examination Board must be present; i written entrance examination, the presence of members of the Examination Board is not requ exam is always assessed anonymously in relation to the applicants. 7. Before the beginning of the entrance examination, or a part thereof, the identity of th is verified and they confirm their presence by their signature. A report on the course of examination is produced and included in the admissions procedure file; it contains primari a. the format of the entrance examination, or the enumeration of parts of entrance examina description of their formats, b. a record of the written examination containing: · the examination subjects and results; · the date of the examination; and · the signature of a member of the Examination Board, or an invigilator; c. a record of the oral examination containing: · the questions set for the applicant, assessment of the applicant’s answers, and results; · the date of the examination; and · the signatures of members of the Examination Board; d. a record of the aptitude or practical examination containing: · the individual tasks assigned to the applicant, results; · the date of the examination; · the signatures of members of the Examination Board; and e. the result of each part of the entrance examination and the result of the entire entran ****************************************************************************************** * Article 7 Special Provisions Relating to the Entrance Examination ****************************************************************************************** 1. A person designated by the dean will interrupt the entrance examination or a part there applicant asks him to do so due to a sudden indisposition as a consequence of which the ap not able to continue the examination; said person will also interrupt the examination wher indisposition makes it obviously impossible for the applicant to ask for an interruption. interruption of the examination or a part thereof, as well as on the reasons for interrupt and included in the applicant’s file. The results of the interrupted examination, or its p be assessed. Art. 6 (3) applies with necessary modifications. A plea of indisposition in t examination may not be raised after the completion of the entrance examination or its part 2. A person designated by the dean will terminate the entrance examination or its part in applicant whose behaviour in the course of the examination constitutes a violation of the 6 (5). A report on the discontinuation of the entrance examination or its part, as well as therefor, will be made and included in the applicant’s file. The results of the discontinu its part are not assessed.  3. The dean or a person designated by the dean will adjourn the entrance examination or it circumstances preventing the opening of the examination or its part have arisen before it report on the adjournment of the entrance examination or its part, and on the reasons for will be made. The dean will immediately notify the applicants concerned of a new date for examination or a part thereof. 4. The dean or a person designated by the dean will terminate the entrance examination or the course of the examination, circumstances arise which hinder the continuation of the ex the termination of the entrance examination or its part and the reasons therefor will be m of the terminated examination or its part are not assessed. The dean will immediately noti concerned of a new date for the entrance examination or its part. 5. The dean or a person designated by the dean will also terminate the entrance examinatio course of the entrance examination, circumstances are disclosed which give rise to materia the entrance examination, and the situation so arising cannot be resolved in any other app report will be made on the termination of the entrance examination or its part and on reas results of the terminated examination or its part are not assessed. The dean will immediat applicants concerned of a new date for the entrance examination or its part. 6. If, after the completion of the entrance examination or its part, it comes out that in the examination circumstances arose which caused material defects in the entrance examinat will subsequently, but no later than within one week of the date of the entrance examinati declare the entrance examination or its part invalid. He will immediately notify the appli thereof and will set a new date on which the entrance examination or its part will be held A student who has been admitted to study based on his fraudulent acts will be expelled fro ****************************************************************************************** * Article 8 Supplementary Admissions Procedure ****************************************************************************************** 1. If, after the expiry of the period under Art. 4 (2), there is not a sufficient number o study in bachelor’s programmes of study, master’s programmes of study, and post-bachelor s at a respective faculty, the dean of the faculty may decide to announce a supplementary ad procedure. The announcement of the supplementary admissions procedure is notified to the R applies with necessary modifications.      The requirements for the supplementary admissions procedure must be identical to the alrea admissions requirements for a given academic year, except the set dates and the anticipate admitted applicants. These requirements must be published in such a manner that the period 49 (5) of the Higher Education Act is retained. The period under Art. 4 (5) hereof may be days. The period for verifying the fulfilment of admission requirements must end before th the respective academic year. ****************************************************************************************** * Article 9 Filling up the Number of Applicants Admitted ****************************************************************************************** 1. Should some applicants admitted to study on a given study programme fail to enrol in th programme, the dean may fill up the number of admitted applicants with applicants who, owi limit of admitted applicants or the set points threshold, were not originally admitted to be admitted in the order corresponding to their results in the regular admissions procedur 2. A decision thereon is made by the dean in new proceedings under section 101 (b) and sec the Administrative Procedure Code. ****************************************************************************************** * Article 10 Application of the Administrative Procedure Code ****************************************************************************************** 1. The Administrative Procedure Code applies to decision-making regarding the admission to Higher Education Act contains a special regulation thereof ****************************************************************************************** * Article 11 Decisions on Admission to Study ****************************************************************************************** 1. The admissions procedure commences with the delivery of an application for study at a h institution or its unit which offers a respective study programme, and is concluded with a decision or a procedural resolution. 2. If an applicant satisfies the requirements for admission to study, the dean will issue admission to study within thirty days of the verification of fulfilment of the requirement to study. If the applicant consents thereto in his application, the decision is delivered University Electronic Information System. 3. If an applicant does not satisfy the requirements for admission to study, the dean will on non-admission to study within thirty days of the verification of fulfilment of the requ admission to study. 4. Once a decision has been notified to an applicant, he has the right to inspect the file may provide the applicant with a copy of the files instead of enabling him to inspect them 5. The dean’s decision is made in writing; it contains a statement part, reasoning, and no to appeal. 6. The statement part contains the statement of admission or non-admission; reference to l including the internal University or faculty regulations under which a decision was made; and surname of the applicant, or, as the case may be, his further names and surname at bir birth; permanent address or another address at which to deliver written documents; and the the study programme the proceedings concern. 7. The reasoning provides the reasons for the statement(s) contained in the decision, grou issuance of the decision, and the dean’s considerations when evaluating those grounds and legal regulations and internal University and faculty regulations. 8. The notice states whether it is possible to appeal the decision; and if so, what the ti filing such appeal and when the time period starts to run; that such appeal is filed with that it is decided by the Rector. 9. A decision issued in writing is stamped with the official stamp and signed by a person 10. The dean’s decision comes into legal force when the period for filing an appeal expire or once the applicant waives his right to appeal, as well as in the cases stated in Art. 1 ****************************************************************************************** * Article 12 Appeal ****************************************************************************************** 1. An applicant can appeal a decision. An applicant who waived his right to appeal after b the decision no longer has the right to file an appeal. If the applicant withdraws an appe cannot file such appeal again. 2. An appeal may be filed to contest the statement part of a decision, or any of its state subsidiary provisions; an appeal filed only against the reasoning of a decision is inadmis must include the following elements: the applicant’s first name, surname, date of birth, a permanent residence. It must be clearly stated in the appeal which decision is being chall being proposed. The applicant will also state what he deems to constitute a conflict betwe (or the procedure which preceded it) and legal regulations, internal regulations, and/or t for admission to study. The appeal must be signed by the appellant. 3. Any new facts and proposals of new evidence, which are mentioned in the appeal or durin proceedings, will be taken into account when dealing with the applicant’s application only or evidence could not have been used by the applicant earlier; where the applicant claims allowed to carry out a particular act during the proceeding in the first instance, such ac out simultaneously with the appeal. 4. The period for filing an appeal is within thirty days of the date of notification of th appeal has met the deadline if the letter containing the appeal is submitted to the postal on the last day of the deadline. An appeal may not be filed before the decision has been i appeal is filed before the decision is notified to the appellant, it is deemed to have bee first day of the appeal period. 5. In the case of missing, incomplete, or incorrect notification of the right to appeal, a be filed within fifteen days of the date of notification of a rectifying resolution, if su has been issued, but no later than within ninety days of the date of the notification of t Non-notification of a decision cannot be invoked by an applicant who has become demonstrab decision; in this case an appeal may be filed within ninety days of the date on which the aware of the decision. 6. The applicant may apply for a waiver of default on appeal within fifteen days of the da obstacle that prevented him from filing an appeal ceased to exist; the request for a waive may be granted a suspensive effect if the applicant faces a risk of serious harm.  The app not be dealt with unless an appeal is filed simultaneously with it. A default on an appeal if the applicant proves that the obstacle was due to serious reasons arising through no fa A decision on the waiver of default is made by the dean in the form of a resolution. A def waived if one year has lapsed from the day on which the application therefor was to be fil 7. An admissible appeal that was filed on time has a suspensive effect. Owing to the suspe of an appeal, the decision neither comes into full legal force and effect, nor is enforcea other legal consequences arise as a result of the suspensive effect. The suspensive effect not be excluded. 8. An appeal is filed with the dean. 9. The dean amends the proceedings according to the circumstances; this does not apply if filed late or if it was inadmissible. 10. The dean may change or cancel the decision if this fully satisfies the appeal. An appe against such decision. Art. 11 (5) – (10) apply accordingly. 11. If the dean does not find the conditions to apply the procedure under paragraph 10, he the file along with his opinion to an appellate administrative authority, i.e., to the Rec than within thirty days of the date on which the appeal was delivered. In case of a late o appeal, the dean will hand over the file to the Rector within ten days; in his opinion the himself to the statement of reasons decisive for the assessment of the appeal as late or i 12. If, prior to the handover of the file to the Rector, the dean finds out that a circums the discontinuance of proceedings has occurred, he will, without further ado, cancel the c decision and discontinue the proceedings. 13. The Rector reviews the compliance of the appealed decision and the proceedings precedi regulations, internal regulations, and the requirements for admission to study set by the in the proceedings which may not reasonably be deemed to have influenced the compliance of decision with legal regulations and internal regulations are not taken into account. 14. If the Rector concludes that the appealed decision is in conflict with legal regulatio regulations, or the requirements for admission to study: a) he cancels the challenged decision or its part and returns the case to the dean for new the reasoning of such decision, the Rector expresses his legal opinion which is binding on proceedings on the matter. A new decision may be appealed; or b) he changes the challenged decision or its part; such a change may not be made if it pos to the applicant due to a loss of an opportunity to file an appeal. If it is necessary to in the reasoning, the Rector will change the decision in the reasoning part. The Rector ma the challenged decision to the detriment of the applicant unless the challenged decision c regulations. 15. If the Rector fails to find a reason to apply the procedure under paragraphs 14, 16, o dismisses the appeal and affirms the appealed decision. If the Rector changes or cancels t decision only in part, he will affirm the remaining part of the decision. 16. If the Rector ascertains that a circumstance justifying the discontinuance of proceedi he will cancel the appealed decision, and discontinue the proceedings without further ado. 17. The Rector will dismiss an appeal if it was filed late or if it is inadmissible. In th decisions that have already come into legal force, he will examine if there are reasons to decision in review proceedings, to open new proceedings, or to issue a new decision. If he initiate review proceedings, open new proceedings, or issue a new decision, a late or inad is deemed to be the impulse to initiate review proceedings, or as an application for new p as an application for the issuance of a new decision. If the Rector concludes that the app time and is admissible, he will return the case to the dean. 18. The Rector issues a decision in the appeal proceedings within thirty days; the period the date on which the file is handed over to the Rector. The provisions of Art. 11 (5) – ( the necessary modifications to the Rector’s decision. 19. No appeal may be filed against the Rector’s decision. The Rector’s decision comes into it is notified to the applicant. The dean’s decision affirmed under paragraph 15 comes int simultaneously with the Rector’s decision. 20. If the applicant withdraws the filed appeal, the appeal proceedings are discontinued o on which the appeal is withdrawn. The appealed decision comes into legal force on the day the discontinuance of proceedings; a resolution is issued regarding the fact that the proc discontinued. This resolution is recorded in the files and the applicant is notified there only be withdrawn before the issuance of a Rector’s decision. ****************************************************************************************** * Article 13 Decision on Waiver of Entrance Examination ****************************************************************************************** 1. Articles 11 and 12 apply to decisions regarding waivers of entrance examinations with t modifications. 2. The appeal period is fifteen days. ****************************************************************************************** * Article 14 Handling Applications with Relation to Issues Connected with the Organisation Examinations ****************************************************************************************** 1. Other applications made by an applicant during the admissions procedure, particularly t the setting of an alternative date, modifications to the method of assigning subjects or t entrance examination, are handled in accordance with this article.   2. A body competent to deal with applications regarding the issues under paragraph 1 and t handling thereof is determined in the constitution of a respective faculty. Where a body c with applicants’ applications is a dean, the body to deal with reviews is the Rector. An applicant may apply for a review of the handling of his application within fifteen days which he has been notified thereof. Where the handling of the application is found to be i reviewing body will compel the body which dealt with the application to rectify it; the ap notified of this. Where the handling is found to be correct, the applicant will be notifie ****************************************************************************************** * Article 15 Transitional and Final Provisions ****************************************************************************************** 1. Admissions procedures commenced under the previous Admissions Procedure Code will be fi compliance with this Code of Admissions Procedure of Charles University. 2. Until the University offers study programmes subdivided into branches of study, a study should, for the purposes of admissions procedure, also cover branches of study. 3. This Code was approved by the Academic Senate of the University on 25 December 2016. 4. This Code comes into force on the date of the registration by the Ministry of Education Sports. 5. This Code becomes effective on the first day of the calendar month following the date o force. PhDr. Tomáš Nigrin, Ph.D. Prof. MUDr. Tomáš Zima, DrSc. Chair of the Academic Senate Rector * Translator’s note: Words importing the masculine include the feminine, and unless the co requires, words in the singular include the plural and words in the plural include the sin Ss. 37 (3) and 66 (1) (c) of Act No. 500/2004 Sb., the Administrative Procedure Code, as a S. 67 of the Higher Education Act. S. 50 (1) of the Higher Education Act. S. 50 (4) of the Higher Education Act. S. 69a (1) of the Higher Education Act. S. 50 (4) of the Higher Education Act. S. 50 (5) of the Higher Education Act. S. 67 (2) of the Administrative Procedure Code. S. 68 (2) of the Administrative Procedure Code. S. 68 (3) of the Administrative Procedure Code. S. 68 (5) of the Administrative Procedure Code. S. 69 (1) of the Administrative Procedure Code. S. 50 (6) of the Higher Education Act. S. 81 (2) of the Administrative Procedure Code. S. 81 (3) of the Administrative Procedure Code. S.82 (1) of the Administrative Procedure Code. S.82 (4) of the Administrative Procedure Code. The first sentence of s. 68 (4) of the Higher Education Act. S. 40 (1) (d) of the Administrative Procedure Code. The second and third sentences of s. 83 (1) of the Administrative Procedure Code. S. 83 (2) of the Administrative Procedure Code. S. 84 (2) of the Administrative Procedure Code. S. 41(2) – (4) and (6) of the Administrative Procedure Code. S. 85 (1) of the Administrative Procedure Code. The second sentence of s.68 (4) of the Higher Education Act. S.86 (1) of the Administrative Procedure Code. The second and third sentences of s.86 (2) of the Administrative Procedure Code. S. 87 of the Administrative Procedure Code. S. 88 (1) of the Administrative Procedure Code and s. 68 (5) of the Higher Education Act. S. 88 (2) of the Administrative Procedure Code. S. 68 (6) of the Higher Education Act. The third sentence of s. 89 (2) of the Administrative Procedure Code. S. 90 (1) and (3) of the Administrative Procedure Code. S. 90 (5) of the Administrative Procedure Code. S. 90 (4) of the Administrative Procedure Code. S. 92 (1) of the Administrative Procedure Code. S. 92 (2) of the Administrative Procedure Code. S. 90 (6) of the Administrative Procedure Code. S. 91 (1) of the Administrative Procedure Code. S. 91 (3) of the Administrative Procedure Code. S. 36 of the Higher Education Act. The registration was completed on 14 December 2016.