Study periods abroad in the academic year 2016/2017 ****************************************************************************************** * ****************************************************************************************** Through the Erasmus programme, several hundred students each year travel from Charles Univ a study period abroad in another European educational institution. In 2017/2018 more than agreements have been prepared for students from CU, covering over 2000 places for one- or study periods abroad. They include destinations in all the countries that have joined the programme. Who Students who are enrolled in an accredited study programme at CU at bac study period abroad. Where Students must carry out their mobility activity in Programme Country di When After they are properly enrolled at least in the second year of studies For how long From 3 to 12 months. One month is considered to be 30 days. How often The same student may receive grants for mobility periods totalling up t (Study Period and/or Traineeship). In 5-year master degree programmes ( Organising study periods abroad through the Erasmus programme requires an administrative p has been simplified by CU’s on-line system. Through this system every participant in the E can follow the individual administrative steps and the current position, download the nece in pdf format, check the date and the amount of the financial support sent to them, etc.Th programme on-line system uses data from the Student Information System (SIS) and informati bilateral agreement on the basis of which a student is nominated for a study period abroad • Selection procedures and nomination of students in 2017/2018 • Applying through the on-line system • Study plan • Application Form • Transferring grants to a EUR bank account • Decision of the Dean to Award a Grant • Financial Agreement • Health insurance • Studies abroad, changes to the study plan, extending the study period • Obligations after returning ****************************************************************************************** * Selection procedures and nomination of students in 2017/2018 ****************************************************************************************** The selection procedures to fill the available places are the responsibility of the indivi or sections of faculties (departments, institutes, etc.), which announce the selection pro ensure all students have equal access to them and the selection is transparent. Selection either one round (in faculties where they are organised centrally), or two rounds, with th being organised by the department or institute and the second at central (faculty) level. a selection procedure is a list of successful students, listed in order of preference for countries. Students apply to take part in selection procedures according to the conditions the selection commission and by registering in the CU on-line system [ URL "UK-3908.html#3 Nomination of students Students who have been successful in a selection procedure can be nominated for the Erasmu Students are nominated by the faculty coordinator (authorised by the dean) through the on- nominated, students are entitled to receive financial support. ****************************************************************************************** * Applying through the on-line system ****************************************************************************************** When registering in the on-line system, all candidates can apply for up to three destinati selection procedure from among the places offered by the CU faculty they are enrolled at. destinations, they should take into account the field of study [ URL "UK-7477-version1-kod offered there. All students who fulfil the Qualifying Conditions of the Erasmus programme can apply throu ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ on-line░system░at░░░░░░░░░░░░░░░░░░░░ https://is.cuni.cz/webapps/░[░URL░"░https:// is.cuni.cz/webapps/"]░░░░░░░░░░░░░░░░ Students gain access to the system by using their personal number (the eight-figure number identity card below the photo) and the password that goes with the identity card. If they the password or it has expired, they can get a new one from the CU Central Authentication https://ldap1.cuni.cz/language/switch?lang=en [ URL "https://ldap1.cuni.cz/language/switch Deadlines The on-line system is open for applications for Erasmus study periods abroad in the winter semesters 2017/2018 from 15.2.2017. The dates at which selection procedures are held are f individual faculties [ URL "UK-1008.html#5"] or their sections (departments or institutes) the selection procedures are announced by the Erasmus faculty coordinators and are also en line system (by indicating whether students are nominated or not nominated). If the available student-months are not all used up in the “spring” selection procedures, selection procedures can be held to fill further places in the summer semester 2017/2018. system will be open on 1.9.2017 for registration for these additional selection procedures ****************************************************************************************** * Study plan ****************************************************************************************** The study plan abroad must correspond to the study programme followed by a student at CU. recognised if they have a recognisable equivalent in the study programme at CU. The study up of mandatory, elective, or optional subjects. If a course taken abroad has no specific accredited study programme, it can be recognised as an optional subject. Students enter the subjects they have chosen to study abroad into the study plan in the on When printed, the study plan takes the form of a Record of the Study Plan Abroad (Protokol plánu v zahraničí). The compatibility of the individual subjects is approved by the guaran study programme (or the chairperson of the council of guarantors of the study programme) a Vice-Dean for Study Matters. Subjects approved on the Record of the Study Plan Abroad are Learning Agreement which is part of the Application Form sent to the partner institution a same time, these subjects represent the minimum requirements for completing the chosen stu receiving institution. In some cases partner institutions have their own application forms or Learning Agreement sometimes they require a transcript of students’ academic results. It is therefore essenti check the requirements of the partner institution and provide all the required documents i with the programme coordinators. The completed Learning Agreement included in the Application Form does not have to be the and it is usually possible to alter it after the start of the study period abroad. The fin Record of the Study Plan Abroad must correspond to the subjects that the student studies a the partner institution confirms on the Transcript of Academic Records. ****************************************************************************************** * Application Form ****************************************************************************************** The Application Form is generated automatically in pdf format and after it has been filled printed at any time from the on-line system. In addition to personal details and the Learn contains further details which must be filled in before it can be printed. These include t of the study period, language skills, previous experience of studying abroad, the reasons study and destination, and contact people at CU. As with the Learning Agreement, it is ess on the requirements of the partner institution, which may ask for its own forms to be comp regarding accommodation, orientation days, language courses, etc. Partner institutions als their own on-line registration. !!! NB!  Deadlines for applications at partner institutions may be different from those at Partner institutions usually inform students that they have been accepted for a study peri sending a letter of acceptance and/or the confirmed Application Form. These documents are the student’s address. If they are sent to the faculty [ URL "UK-1008.html#5"] or the Euro "UK-1008.html#4"] at the CU International Office, the relevant coordinators will inform th so he or she can start to deal with the financial documents. ****************************************************************************************** * Transferring grants to a EUR bank account ****************************************************************************************** When a grant has been awarded to a student, it is transferred to his or her special bank a (the bank of one's own choice), which the student has previously activated for the purpose to participants in the Erasmus programme. This account is opened only the period that the part in the programme. The amount of the financial support is stipulated in the financial documents. Students mus account number in the on-line system as a condition for the Financial Agreement to be draw One of the possibilities is activating the account at Komerční banka In order to activate the bank account at Komerční banka, students must present the followi one of the branches listed below: a) Application Form to study at the receiving institution confirmed by the sending institu b) Identity card c) Student identity card or other document confirming identity (passport, ISIC card, etc.) The visit to the Komerční banka branches listed below should be arranged in advance by tel contact person. After the visit at the arranged time students sign the contractual documen bank payment card. Prague - Dlouhá 34, 110 00  Prague 1 Contact person: Martina Marešová Štěpán Řezáč branch director bank consultant e-mail: martina_maresova(josef_manda(zavinac)kb.cz [ MAIL [ MAIL "martina_maresova"josef_manda(zavinac)kb.cz"] Phone: +420 +420 224 008 516 955 547 502 Opening hours Mon. - Fri. 9:00 - 16:00 Hradec Králové - Čelakovského 642, 502 16  Hradec Králové Kontaktní osoby:Vratislav Karel Martina Urbanová zástupce ředitelebankovní poradce pobočky e-mail: vratislav_karel(zm_urbanova(zavinac)kb.cz [ MAIL [ MAIL "vratislav_karel("m_urbanova(zavinac)kb.cz"] telefon: +420 +420 955 567 307 955 567 305 Otvírací doba PO a ST , 8.30 - 17.30 ÚT, ČT a PÁ 8.30 - 16.30 Pilsen - Goethova 2704/1, 305 95 Pilsen Contact person: Jana Březinová Mgr. Kateřina Kýčková branch director bank consultant e-mail: jana_brezinova(zakateřina_kyckova(zavinac)kb.cz [ MAIL [ MAIL "jana_brezinova(z"kateřina_kyckova(zavinac)kb.cz"] Phone: +420 377 164 245 +420 377 164 599 Opening hours Mon. - Fri. 9:00 - 17:00 Ways the bank account can be used: 1) Withdrawing funds using the payment card 2) Transferring funds to another account 3) Withdrawing funds in cash with no bank charge at certain branches Overview of basic conditions for operating the bank account Activation of the account – free of charge Operating the account during the period of participation in the programme – free of charge Issuing an electronic payment card (VISA, Mastercard) – free of charge Purchasing goods using the payment card – free of charge Closing the account – free of charge Withdrawals in cash at the branches listed below – free of charge Prague Hradec Králové Pilsen Příkopy 33 Čelakovského 642 Goethova 2704/1 Spálená 51 Staroměstské nám. 24 Malostranské nám. 23 ****************************************************************************************** * Decision of the Dean to Award a Grant ****************************************************************************************** After receiving the Application Form confirmed by the receiving institution and the letter students are entitled to receive a grant to support them during their study period abroad. awarded on the basis of a Decision of the Dean. The faculty coordinator is responsible for drafting the Decision of the Dean to Award a Gr of acceptance and confirmed Application Form are usually sent to the address of the studen Application Form. If they are sent to the faculty or the European Office [ URL "UK-1008.ht relevant coordinator will inform the student without delay. An e-mail message cannot be co letter of acceptance. The amount of the grant depends on the level of financial support stipulated for the speci on the time spent there, as stated in the Qualifying Conditions of the Erasmus programme. ****************************************************************************************** * Financial Agreement ****************************************************************************************** The proper use of the grant that has been awarded and the conditions for paying it out are Financial Agreement, in accordance with the Qualifying Conditions of the Erasmus programme Students sign the Financial Agreement with CU via the European Office. The Financial Agree ready for the student to sign approximately 10 working days after the Decision of the Dean Grant is issued. The student’s Erasmus application must be properly completed on-line befo Agreement can be printed and prepared. An e-mail informing the student of how the Financia be signed and collected will be sent to the address of the student given in the on-line sy In order for the Financial Agreement to be signed and the grant paid out, the following do submitted: • the Decision of the Dean to Award a Grant • the confirmed Application Form and Learning Agreement • the Record of the Study Plan Abroad (Protokol o studijním plánu v zahraničí) • the letter of acceptance from the partner institution Students receive one original of the Financial Agreement, and also an Erasmus Nomination L or German for the officials (immigration police) abroad. According to EU regulations stude to register with the immigration police in the place where they are going to study within arrival. Details of the amount of the grant and how it will be paid The monthly level of the grants for different countries for the 2017/2018 academic year is year 2016/2017 [ URL "UK-7477-version1-diferenciace_stipendii_1415.jpg"] Grants will be transferred to the students’ activated bank accounts in one payment, no lat before the start of the study period. ****************************************************************************************** * Health insurance ****************************************************************************************** EU citizens are entitled to health care in EU and EEA countries in accordance with the EEC Regulations 1408/71 and 574/72. However, in all EU countries patients may have to pay some themselves. For this reason it is the duty of students to make sure they have an insurance medical expenses that is valid for the country they will study in. Since 1.6.2004 an amend Regulations referred to above has been in force, establishing the European Health Insuranc document entitling patients to medical care in EU and EEA countries. ****************************************************************************************** * Studies abroad, changes to the study plan, extending the study period ****************************************************************************************** Studies abroad, changes to the study plan, extending the study period Partner institutions usually inform students about how and when to register/enrol by sendi either by e-mail or in printed form together with the letter of acceptance. Changes to the study plan It is not unusual for students to change their study plan during the course of their studi According to the rules of the Erasmus programme, all changes should be formally notified w of the start of the studies. Students notify changes to their study plan and submit a prop approval through the on-line system, where they can notify the cancellation of subjects th intended to take and the addition of new ones. They then send the document “Changes in the Study Plan” (Změny v protokolu o studijním plánu) in pdf format to the guarantor of their for approval. The faculty coordinator confirms the changes in the on-line system. Extending the study period Erasmus study periods can be extended without entitlement to additional financial support students”). During the period of extension students have Erasmus status and are able to ma advantages the Erasmus programme offers. A study period can only be extended if this is in the Qualifying Conditions of the Erasmus programme. This means that the total length of th (including the extension) must not be more than 12 months and the study period must finish the academic year at the latest. The period of extension must follow on directly from the was originally planned. In order to extend their study period, students should send their faculty coordinator conf the receiving institution agrees with the extension (a letter of acceptance for the period fill in a study plan for the period of extension in the on-line system, and send the form Record of the Study Plan” (Změny v protokolu o studijním plánu) in pdf format to the guara study programme for approval. After receiving both documents, the faculty coordinator will period in the on-line system. The European Office will send the student an Addendum to the Financial Agreement to be sig the length of the study period abroad and the obligations after returning. The other provi Financial Agreement remain unchanged. ****************************************************************************************** * Obligations after returning ****************************************************************************************** According to the undertakings made in the Financial Agreement, after returning students mu following documents to the European Office and complete the final evaluation report: · a copy of a record of the study results achieved (e.g. Transcript of records, Datenabsch notes), issued and signed by the receiving institution. · Confirmation of LLP-Erasmus study period (or similar document issued and signed by the r institution confirming the purpose and length of the study period). A form containing the elements for this document can be found in Appendix D of the Financial Agreement. Deadline for submitting document: within 10 days of the date it was issued by the receivin but in any case by 30.9. of the relevant academic year at the latest. · Final report: Students fill in their final report on the website of the Executive Agency Students log in using their e-mail address (the one they gave in the Erasmus on-line syste for access to the Mobility Tool website to fill in their final report will be sent to them mail address about 1 month before the end of their study period abroad. Deadline for submi within 15 days of completing the study period. The European office [ URL "UK-1008.html#4"] keeps a record of all the printed documents re end of the study period and the final reports. Students can check whether they have been r on-line system. Details of financial arrangements if the study period is terminated early If the “Confirmation of study period” document shows that the study period has been termin students are obliged to return the part of the grant that they have received but were not