Rector's Directive No. 63/2018 ****************************************************************************************** * ****************************************************************************************** ****************************************************************************************** * Code of Procedure for the Ethics Commission ****************************************************************************************** To implement: Part IV, point 2 of the Ethics Code of Charles University Date of effect: 1 January 2019 *========================================================================================= * Article 1 - Basic Provision *========================================================================================= The Ethics Commission (“Commission”) is established in accordance with the Code of Ethics University (“Code of Ethics” and “University”) to deal with submissions concerning complia of Ethics. *========================================================================================= * Article 2 - Composition of the Commission *========================================================================================= 1.The Commission is composed of seven members. The Chair and six members are appointed and the Rector; the term of office is three years. The Commission is made up of members of t community of the University. Two members of the Commission are nominated by the Research University; three members of the Commission are nominated by the Academic Senate of the at least two of them must be students of the University. 2.Membership in the Commission is conditional upon written consent of the appointee to the to the chairmanship, coupled with a confidentiality agreement regarding any confidential issues arising from the submissions discussed; this provision applies by analogy to the Commission. 3.On the Chair’s proposal, the Rector may, in order to consider a specific case at issue, other members of the Commission in an advisory capacity; paragraph 2 applies to such oth analogy. *========================================================================================= * Article 3 - Principles Governing the Commission’s Work *========================================================================================= 1.The Commission holds meetings as necessary, but no less than once a year. The meetings a chaired by the Chair of the Commission or a member of the Commission authorised by the C is required to convene a meeting if at least two members of the Commission so request. 2.The Commission considers submissions made by members of the academic community and other the University concerning compliance with the Code of Ethics. A submission is made in wr Chair of the Commission. The Chair, without undue delay after its delivery, introduces t Commission members the content of the submission, and appoints a member-reporter who is admissibility of the submission. 3.The Commission proceeds rationally and in such manner that the submission may be handled and without delay. The Commission considers individual submissions at its next meeting, most appropriate solution. A meeting to consider the submission is to be held essentiall months after its delivery. Should the Commission be unable to keep such time-limit it is Rector, the applicant and the President of the University Academic Senate of such fact a reasons for such failure. The information is to include the earliest date of the next me submissions which do not directly concern the Code of Ethics are inadmissible and are no their merits. 4.The meetings of the Commission are not public. Where necessary, the Commission is entitl other documents including opinions or statements. 5.The Commission gives its written statement on each submission which is considered on its within 9 months. The statement contains the Commission’s opinion. Should the Commission to comply with such time-limit it is to inform, and provide reasons for such failure to applicant, persons concerned, the Rector, and the President of the University Academic S information is to include the anticipated schedule for handling the submission. 6.The Chair and Commission members have one vote each. For a draft resolution to be adopte necessary to obtain at least four votes in its favour. The vote can be secret if the Cha of the Commission so propose. 7.If necessary, the Commission may take vote per rollam (remotely) on its resolution. Back including the full draft of a resolution, a voting form and the deadline for casting rem delivered to the members not later than one week in advance. The time-limit for casting not be shorter than 5 working days. The filled-in voting form is to contain the name and voter and their vote (in favour/against/abstain). A voting report constitutes part of th next meeting of the Commission; the report includes the number of Commission members in draft, the number of those against, the number of abstainees and the number of those who part in the vote. If at least one Commission member has expressed, within the time-limit vote, their disagreement with such mode of voting the vote per rollam may not be pursued of the Commission must be convened instead. 8.The Commission’s statement is sent to the applicant, participants, the Rector, the Presi Academic Senate of the University and the dean of a respective Faculty or deans of respe where the person concerned is employed. 9.The Commission’s statement is published on the University website, except for confidenti in accordance with Act No. 101/2000 Sb., on the Protection of Personal Data, as amended. *========================================================================================= * Article 4 - Relationship with other ethics commissions within the University *========================================================================================= 1.The primary purpose of the Commission is to consider submissions relating to compliance Ethics of Charles University. 2.The Commission does not serve as an appellate body regarding appeals against decisions o commissions of individual faculties and other University units. The Commission may consi irrespective of their (earlier) handling by ethics commissions of individual faculties a University units. 3.The Commission, if necessary, cooperates with the Commission for Ethics in Research of t commissions for ethics in research established by individual faculties and other Univers *========================================================================================= * Article 5 - Final Provisions *========================================================================================= 1.This directive is issued after the Academic Senate of the University gave its opinion on 2018. 2.Rector´s Directive No. 27/2013 “Code of Procedure for the Ethics Commission” is hereby r 3.This directive becomes effective on 1 January 2019. Prague, 20 December 2018 prof. MUDr. Tomáš Zima, DrSc., MBA Rector´s Directive No. 74/2017