Rector's Directive No. 15/2019 ****************************************************************************************** * ****************************************************************************************** To implement: Article 12 (9) of the Code of Study and Examination of Charles University, Rigorosum Examination Code of Charles University and the Code of Procedure Associate Professorship and Full Professorship of Charles University Date of effect: 1 October 2019 ****************************************************************************************** * Comparison of final theses and habilitation dissertations and their storage in inter-uni international databases of theses ****************************************************************************************** *========================================================================================= * Article 1 Introductory Provision *========================================================================================= In accordance with Article 12 (9) of the Code of Study and Examination of Charles Universi 7 (5) of the Rigorosum Examination Code of Charles University, this Rector’s directive reg procedures for the storage of final theses texts in inter-university and international dat final theses and provides for a comparison of the texts of final theses using systems for originality, with respect to the principles of scholarly, artistic, and creative activitie in the Code of Ethics of Charles University. This Rector’s directive applies by analogy to dissertations submitted as appendices to the proposal to commence the procedure for the gr associate professorship under Article 1 (2) of the Code of Procedure for the Granting of A Professorship and Full Professorship. *========================================================================================= * Article 2 Inter-university and International Databases of Final Theses *========================================================================================= 1.The system Theses.cz operated by Masaryk University is used as the main inter-university final theses. Charles University (“CU”) uses as an international database of final these the Turnitin system, operated by Turnitin, LLC. However, individual faculties and other may use also other databases and technical tools to ensure compliance with the principle artistic, and creative activities enshrined in the Code of Ethics of CU. 2.As a rule CU uses the data interfaces integrating the relevant databases in the CU Study System (“SIS”) for storage of final theses in inter-university and international databas checking their originality. 3.The storing of the CU students’ final theses in the inter-university and international d third parties to check the originality of other theses against the theses created at CU these databases. 4.Theses.cz system also offers a web interface. CU does not provide access to this interfa employees, and other persons having a relationship to CU use the functionality of Theses via SIS. 5.The Turnitin system also offers a web interface; students, employees, and other persons relationship to CU may use the functionality of the Turnitin system either directly via interface or via Turnitin interface to SIS. *========================================================================================= * Article 3 Storage and Checking of Theses *========================================================================================= 1.After final theses are submitted in SIS, the SIS interface is used to send theses to int and international databases of final theses for permanent storage and checking. 2.Unless the dean of a faculty stipulates otherwise, the thesis advisor/supervisor may req storage of a thesis and its preliminary check after the electronic version of the thesis in SIS but before the electronic form of the thesis was submitted. The fact that the the supervisor requested temporary storage and a preliminary check, information about the re preliminary check, and the option to download the protocol containing the result of the accessible in SIS only to the thesis advisor/supervisor, and not to the student or other 3.The export of the thesis identified for temporary storage and preliminary check is perfo export of theses under Article 5 (3). 4.Upon electronic submission of the thesis stored in SIS, the system automatically generat for permanent storage of the thesis and its final check under paragraph 1. This request cancels a previous request, if any, for temporary storage and preliminary check under pa Information on the creation of an automatic request for permanent storage and final chec result of the final check, including the possibility to download the protocol containing the check is accessible in SIS to the student, thesis advisor/supervisor, reviewers, the members of the commission for defence of the checked thesis. Other designated persons ha only to the information that an automatic request was created and to the status of the r 5.Only the text of the thesis as it is stored in SIS is exported for temporary or permanen the thesis, neither the appendices nor other documents stored in relation to the thesis If at the moment of creation of request for permanent storage and final check there are containing the text of the given thesis where one of the documents was stored by the stu other by an employee acting as a proxy, the document stored by proxy is identified for e 6.The thesis is sent for temporary or permanent storage and check under paragraphs 1 and 2 the existence of a request for deferred publication of the thesis. 7.If a document containing the thesis text is deleted from SIS, the request for temporary storage of thesis and its check is cancelled. If the document has already been sent to a university or international database, the document is removed from the inter-university database. 8.Unless stipulated otherwise by the dean of a faculty, the thesis advisor/supervisor is e the thesis and perform its preliminary check also using Turnitin system without relation *========================================================================================= * Article 4 Checking of Habilitation Dissertations *========================================================================================= The check of originality of a habilitation dissertation submitted as an appendix to the pr commence procedure for the granting of associate professorship under Article 1 (2) of the for the Granting of Associate Professorship and Full Professorship is performed using the or other system for checking the originality of the dissertation, and it forms part of the the applicant’s proposal and its appendices by the associate professorship commission unde (4) of the Code of Procedure for the Granting of Associate Professorship and Full Professo purposes of the checking of originality, the author’s works submitted as appendices in the the granting of associate professorship are usually also submitted in electronic format. T the check performed forms part of the opinion of the associate professorship commission. *========================================================================================= * Article 5 Common Provisions *========================================================================================= 1.The results of checks, data in protocols, the duration of checks, and other outcomes or are consistent with the possibilities, status, and rules of operation of the inter-unive international databases of final theses; they depend on the current content of such data search engines and are not ensured by SIS. 2.The theses stored by CU in inter-university and international databases of final theses published via these databases. During the checks against these databases when an identic passage is found in theses stored by CU in the databases, such passages are displayed to the databases. 3.The mass exports of theses to inter-university and international databases of final thes usually performed on a day-to-day basis. 4.The communication between faculties and the Computer Science Centre of CU on matters reg this Rector’s directive is ensured by the faculty coordinators and a designated person, accordance with Article 8 of the Rector’s Directive No. 72/2017. *========================================================================================= * Article 6 Transitional Provision *========================================================================================= The storage and checking of final theses in inter-university and international databases o submitted for defence before the date of effect of this Rector’s directive is governed by Directive No. 8/2011. This Rector’s directive does not apply to procedures for the grantin professorship commenced before the date of effect of this Rector’s directive. *========================================================================================= * Article 7 Final Provisions *========================================================================================= 1.Rector’s Directive No. 8/2011 is hereby repealed. 2.This Rector’s directive becomes effective on 1 October 2019. In Prague on 30 April 2019. Prof. MUDr. Tomáš Zima, DrSc., MBA