Rector's Directive No. 36/2019 ****************************************************************************************** * ****************************************************************************************** Title: Charles University Library and Circulation Rules Effective as of: 1 December 2019 [Rector’s Directive No. 51/2018 is repealed] ****************************************************************************************** * Charles University Library and Circulation Rules ****************************************************************************************** These Charles University Library and Circulation Rules (the “Rules”) are published under s No. 257/2001 Coll., regulating libraries and terms of operating library and information se public, as amended, and for its enforcement. *========================================================================================= * Article 1 – Introductory Provisions *========================================================================================= 1.The system comprising the Central Library of Charles University (the “CLCU”) and librari of scientific information, and the scientific information centres of faculties and other (sectional libraries) is collectively called the CU Library. 2.The CU Library is entered in the register of libraries of the Ministry of Culture of the under registration number 3498. 3.The CU Central catalogue (the “Catalogue”) is an automated library system through which information services are provided. 4.The electronic information resources (the “EIR”) are specialist licensed resources for s research, and instruction. *========================================================================================= * Article 2 – CU Library Mission and Activities, Librarian and Information Services *========================================================================================= 1.The CU Library is a specialised library under s. 13 of Act No. 257/2001 Coll., regulatin terms of operating librarian and information services for the public (the Libraries Act) The basic task of the CU Library is to provide librarian and information services necess and scholarly and other creative activities at Charles University. 2.The CU Library provides librarian and information services in accordance with s. 4 of th The CU Library may also provide additional librarian and information services in accorda (3) of the Libraries Act. 3.Basic librarian and information services are provided free of charge. The CU library may reimbursement of costs in cases regulated by law. The List of Fees constitutes an inhere Rules. 4.The CU library makes information about its collection available through the catalogue. R may manage their account and use other services (such as reservations or loan renewals). 5.The acquisition and stock revision of the library collection is carried out in accordanc of the Libraries Act, as amended, and the related regulations. Document disposal is carr accordance with s. 17 of the Libraries Act, as amended, and the related regulations. 6.The EIR are made available to users in conformity with the terms and conditions of licen must be used exclusively for non-commercial purposes in instruction, study, science, and personal use. *========================================================================================= * Article3 – Users of the CU Library, their Registration and Rights *========================================================================================= 1.The users of the CU library are: Code User Description 01 Student Student of a bachelor’s or master’s programme of faculty 02 Doctoral student Student of a doctoral programme of study at any 03 Internship student Foreign intern at Charles University 11 Employee Academic staff and scholars or other employees a or unit 12 CU co-operators Employee of another institution co-operating wit University (e.g., faculty hospitals, Academy of CR) 22 Public Anybody not mentioned above (CU Alumni club, ext services, the public) 31 ILL Artificial legal person entered in the register the Ministry of Culture of the CR 2.Librarian and information services may be used on condition that the user promises to re provisions of the CU Library and Circulation Rules and its appendixes. 3.The users of librarian and information services use one of the CU identity cards issued Rector’s directive The Introduction and Use of Identity Cards at CU, as amended, which s personal identification. In the case of external users, only so-called “personalised” id which provide personal data are permissible. 4.The user is obliged to report the loss of the card to a sectional library immediately; s subsequently prevent the use of library and information services. The user still has a d the card as lost in the CU web applications. The user arranges for the issuance of a sub card himself. 5.The CU Library processes a user’s personal data in accordance with Act No. 110/2019 Coll protection of personal data, and the Regulation (EU) 2016/679 of the European Parliament Council on the protection of natural persons with regard to the processing of personal d free movement of such data, and repealing Directive 95/46/EC known as GDPR (General Regu 6.Separate registration is necessary in sectional libraries which do not use the catalogue 7.The registration terminates upon: a.the expiry of the registration; b.the completion, interruption, or withdrawal from study; c.the termination of employment at Charles University; d.a serious breach of the Library and Circulation Rules under Article 4 (6). *========================================================================================= * Article 4 – Basic Rights and Duties of CU Library Users *========================================================================================= 1.Users have the right to use librarian and information services according to the law, the University Library and Circulation Rules, and the operational rules of the relevant sect 2.Users have the right to submit comments, complaints, and suggestions regarding the opera Library to the sectional libraries’ heads, the CLCU head, or by means of the Charles Uni notice Board. 3.Users are obliged to protect the CU Library collection and equipment. 4.Users are obliged to return all borrowed documents and cover all payments they owe the C the termination of or a change in their relationship to CU. 5.Users are obliged to provide compensation for any damage they cause to the CU Library in the relevant legislation. 6.The user’s right to use librarian and information services in the CU Library may be susp cancelled by the director of the CLCU in case of serious or repeated breaches of these R *========================================================================================= * Article 5 –Circulation Rules *========================================================================================= 1.Loans in sectional libraries which make use of the catalogue are governed by the uniform currently in effect. 2.Users must not lend the borrowed document to other persons. Users are obliged to inspect documents and report any defects discovered to the library staff immediately. A loan may out if the user has undischarged obligations to the CU Library (unreturned documents, un etc.). The loan may be renewed unless another user has requested the document. The loan performed only before the expiry of the loan period. 3.Users are obliged to return the borrowed documents in the same condition in which they w considering normal wear. Documents must be returned to the sectional library from which borrowed. 4.Users are informed that their reservation has been processed via an email. Documents may only in the sectional library in which they have been prepared for the user. The reserve be collected by the date provided in the email. 5.A grant loan is intended for grant holders. It may be loaned only to researchers of the course of the research project. Study loans are intended primarily to students of the se faculty. Faculty loans are intended primarily to the students and employees of the given 6.If the users fail to return the borrowed documents within the set time, they may be sent notices. Overdue notices fees and fines for exceeding the loan period are provided in th The fine for exceeding the loan period is not linked to the sending of an overdue notice may decide to recover the default loans or debt including interest along with late payme and costs associated with asserting the debt in court (accessories). The costs of such p provided in the List of Fees. 7.Users are obliged to cover all fees and fines arising from the use of the CU Library ser *========================================================================================= * Article 6 – Loss of Documents and Methods of Compensation for Loss *========================================================================================= 1.Users are fully responsible for the condition of borrowed documents and they have a duty Library immediately if they cannot return the documents because of loss, destruction, or regardless of the fact whether the damage was caused intentionally or by negligence, by without their fault (force majeure). 2.The Library will request that the unreturned, lost, or damaged documents be compensated the following ways: a.another copy of the same document of the identical publication and binding (the equiva compensation); b.the same document of later publication; c.another document with the same information and financial value, or d.monetary compensation with accessories. 3.The methods of compensation are provided in the order of preference by the CU Library. T compensation and the time for its provision are always decided by the designated person library to which the damage was caused. 4.The time for the provision of compensation starts running on the day on which the user h about the decision on compensation. Such decision determines the method and extent of co and the time for its provision. The relevant service charges, fines, and claims are also according to the List of Fees of the CU Library, and other information necessary for the performance of the users’ duties is communicated. 5.If the designated person in the sectional library decides that the document is to be rep another copy of the same document of the identical publication and binding, the same doc publication, or another document with the same information and financial value, the user give the document (replacement) to the staff of the sectional library by the set time li the prescribed charges for the library processing of the replacement and the loss of the RFID chip and the fine. 6.If the designated person in the sectional library decides on monetary compensation, the duty to pay the amount determined including the related fees and the fine within the tim accordance with the decision on the method of compensation for the unreturned, lost, des damaged document, the user will pay monetary compensation in the amount of: a.the current purchase price of the same document of the identical publication and bindi document is available on the market including the expedient and necessary costs of the the document; b.the current purchase price of the same document of later publication if such document the market including the expedient and necessary costs of the acquisition of the docum c.the current purchase price of another document of the same information and financial v is available on the market including the expedient and necessary costs of the acquisit document, or d.the fee for every page of the copy of the replaced document including the set fee for of the document (the price of binding). The number of pages is determined according to bibliographical record in the CKIS. In the case of documents in which the pages are no price of the copy made is determined by the management of the sectional library. 7.In the case of documents which are historical, rare, interesting for collectors, a part heritage, singular copies, or other similar cases, the users are obliged to cover the mo compensation including accessories, particularly the late payment interest and the costs of the claim in the proper court. In such cases, monetary compensation is determined ind for example, by an expert report or as the auction price of the document, its price in a bookshop, the price in auction catalogues, etc. *========================================================================================= * Article 7– Transitional and Final Provisions *========================================================================================= 1.The Central Library of CU and sectional libraries will publish these Charles University Circulation Rules on their web site. 2.Individual faculties and establishments may issue operational rules of sectional librari regulate other services and the terms of their provision which are not expressly regulat Library and Circulation Rules. Operational rules come into effect on the date of their p web site of the sectional library. 3.The users who registered before the legal effect of these CU Library and Circulation Rul become the users of all sectional libraries of the CU Library, i.e., the sectional libra use of the Central Catalogue. 4.The list of sectional libraries is provided in Appendix No. 1 [ URL "UKEN-1167-version1- or_36_2019_eng_app_1.pdf"] to this directive. 5.The uniform loan rules are provided in Appendix No. 2 [ URL "UKEN-1167-version1- or_36_2019_eng_app_2.xlsx"] to this directive. 6.Information regarding the processing and protection of personal data is provided in Appe "UKEN-1167-version1-or_36_2019_eng_app_3.pdf"] to this directive. 7.The List of Fees is provided in Appendix No. 4 [ URL "UKEN-1167-version1-or_36_2019_eng_ this directive. 8.Rector’s directive No. 51/2018 is repealed. 9.These CU Library and Circulation Rules become legally effective on 1 December 2019. In Prague on 4 November 2019 PDF [ URL "UKEN-1167-version1-or_36_2019_eng.pdf"]