Rector's Directive No. 18/2021 ****************************************************************************************** * Rector's Directive No. 18/2021 ****************************************************************************************** Title: Principles of the Cooperatio Program Lead Office: OVaV Effective date: 5 May 2021 ****************************************************************************************** * The Principles of the Cooperatio Program ****************************************************************************************** *========================================================================================= * Part I - The Cooperatio Program *========================================================================================= ------------------------------------------------------------------------------------------ Article 1 - Position and purpose ------------------------------------------------------------------------------------------ 1.The Cooperatio Program (“Program”) is, under Article 7 (1) of the Rules for the System o Evaluation and Quality Assurance of Charles University (“University”), a program to supp and research through which the conceptual development of the creative activities of the ensured while respecting freedom of scholarly researching and artistic production at the 2.The Program is a primary, non-competitive tool for the institutional support of creative the University funded from financial means within the institutional support for the long development of a research institution. 3.The main objectives of the Program are as follows: a.To foster the position of the University as a significant and internationally competit research institution with an important contribution to the quality life of the society sustainability of life in general; b.To ensure conditions for the development and high quality of scholarly areas which are permanent research at the respective establishments of the University, and for good pr shared among neighbouring research fields; c.To support communication, coordination and cooperation of all University faculties and (“Unit”) where the respective research field is developed, and to reduce fragmentation activities at the University; d.To contribute to the fulfilment of the Strategic Plan of the University in the area of activities; e.To intertwine research fields with the programmes of study and study areas in order to relation between creative and educational activities. ------------------------------------------------------------------------------------------ Article 2 - Basic provisions ------------------------------------------------------------------------------------------ 1.The Program is implemented in five-year cycles; the first cycle commences on 1 January 2 terminates on 31 December 2026. 2.The Program is to be carried out at all Units of the University; it comprises all resear are to be permanently developed at the University; all academics and researchers along w students are to take part in the Program. 3.The Program funds are to support research areas composed of research fields, and institu activities of the Units. 4.The link between a research area and a respective research field is part of the internal 5.A respective research area involves academics, researchers and doctoral students under p creative activities are to contribute to the development of the respective research fiel 6.Research areas and research fields to be supported from the Program funds within the par are approved, upon the proposal of the Rector and before the cycle begins, by the Resear University having considered positions of the respective Units including their undertaki research fields they intend to develop within the cycle. Specifying a particular researc that, at the same time, the Unit enters into the respective research area encompassing t field. Changes in the approved structure of supported research areas and fields in the c respective cycle, along with changes in the involvement of Units, may be implemented onl cases upon an affirmative opinion by the Research Board of the University. 7.The inclusion of a Unit into a respective research area gives rise to the following duti a.To develop and promote the research area in compliance with the purposes of the Progra of the development of the research area and the agreement on the development of the re b.To participate in the activities of the Board of the research area (“Board”) and to pr Board necessary assistance; c.To carry out permanent creative activities in research fields where the Unit has been the respective research area; d.To indicate, in compliance with the rules set in Article 12 (1) a), academics and rese represent the Unit in developing the respective research area and to keep and maintain e.To provide funds annually under Article 3 (2) a) during the whole period of implementa Program for research fields where the Unit is engaged within the research area; f.To be assessed within the framework of the internal evaluation of creative activities University regarding the research fields in which the Unit is engaged within the resea rules for the assessment are to be set by an autonomous Rector´s Directive. *========================================================================================= * Part II - Implementation of the Program *========================================================================================= ------------------------------------------------------------------------------------------ Article 3 - Financing ------------------------------------------------------------------------------------------ 1.The total amount of funds for the Program and the rules for their allocation among Units every calendar year in compliance with the principles for the division of revenues of th (“Principles”). 2.The funds to be provided under the Principles for the implementation of the Program are follows: a.98,5 % are funds distributed by the Units under the Principles stipulated by the Direc b.1,5 % are funds intended to ensure the activities of Boards and are part of the budget Rectorate; these funds are allocated in compliance with the rules set by an autonomous Directive. 3.The allocation of funds provided to Units for a respective calendar year according to th contributions and subsidies is subject to the rules as follows: a.A minimum of 70 % must be directly divided among individual Units to support research research areas where the respective Unit has been engaged; b.A minimum of 5 % of them must be allocated to tools supporting strategic priorities of creative activities; c.Complementary and overhead costs may create a maximum of 20 % from the total amount of funds. 4.A proposal of rules upon which the funds allocated to a respective Unit are to be divide for approval by the Dean to the Academic Senate of a Unit, or by the Director to the Res Unit. In preparing the draft rules the following aspects should be considered, if possib a.the Strategic Plan of the University and the Unit; b.conclusions of the internal evaluation of creative activities of the University; c.plans for the development of research areas in which the Unit has been engaged; d.recommendations of the Board of a respective research area in compliance with Article e.conclusions of the evaluation under Article 6 (1) b); and f.representations by coordinators of respective research areas (“Coordinator”) in which been engaged. 5.A proposal for the division of funds among individual research areas and research fields funds for institutional activities under paragraph 3 b) and c) within a respective Unit calendar year, is to be submitted for approval by the Dean to the Academic Senate of a U Director to the Research Board of a Unit. 6.The Dean or the Director of a Unit are obliged to ensure access to the rules under parag division of funds under paragraph 5 to members of the academic community of a Unit. Such can be fulfilled for example through posting the relevant documents on the public part o a respective Unit. 7.The funds of the Program may be used to cover personal expenses and scholarships for wor students under Article 2 (2) as well as other workers and students of the University who the creative activities or support them through their own actions. 8.The Dean or the Director of a Unit are responsible, in relation to a respective part of for the observance of the rules determining the institutional support of the long-term c development of the research organisation set by the Ministry of Education, Youth and Spo the regular spending and economic utilisation of the provided funds in compliance with t decision. For this purpose, the Dean, or the Director, performs continuous control over financial resources. 9.Form the second year of a respective cycle of the Program, Deans and Directors of Units Rector an annual frame outline of the use of Program funds by their Unit in the precedin in the arrangement set in paragraph 3. Details for the outline are stipulated in an auto Directive. 10Should there be serious deficiencies in the implementation of the Program ascertained by body or panel the Rector may, upon recommendation of the Research Board of the Universit proposal to the Academic Senate of the University to restrict or suspend the financing f research areas concerned. 11Funds assigned to maintain the activities of Boards are composed as follows: a.means allocated as fees for Coordinators; b.means allocated as fees for Coordinators´ deputies and other members of the Boards, or for Boards which are subject to decision of the Coordinator in the respective research ------------------------------------------------------------------------------------------ Article 4 - The plan for the development of a research area ------------------------------------------------------------------------------------------ 1.A plan for the development of a research area approved by the Research Board of the Univ substantial for the support of the research area, research fields and activities in a re of the Program. 2.The Plan for the development of a research area is compiled by the Board; in doing so th possible, should consider the conclusions and recommendations resulting from the interna creative activities at the University preceding the implementation of a respective cycle If such approach is inapplicable, the Board is to critically consider the position of th research area in a national and, in particular, international comparison. 3.The Plan for the development of a research area contains the following items: a.A list of units and their establishments engaged in the respective research area; b.A description of the main research directions to be followed by workers and students a research area including indications of their relevance in an international environment c.A set of activities and measures to develop research fields within the respective rese that the purposes of the Program could be carried out including their frame schedule a 4.A proposal of the Plan is to be submitted by Coordinators of research areas to the Recto the affirmative position of Deans and Directors of Units engaged therein and their respe Boards. The Rector refers the proposal to the Research Board of the University. 5.Should the Research Board of the University refuse to approve the Plan for the developme area the Board is obliged to provide reasons for its disapproval. Then the Rector withou begins negotiations with all parties concerned so that a new proposal could be submitted Board of the University. In the case of repeated disapproval, the Rector is to decide re procedure and is to inform the Research Board of the University of his decision. ------------------------------------------------------------------------------------------ Article 5 - Agreement on the development of a research area ------------------------------------------------------------------------------------------ 1.Details of activities within a respective research area, of rules for spending funds all by Units, or of any potential limitation of competence, powers and duties of a Coordinat Deputy and/or Board beyond the framework of the Directive herein, are governed by an agr undersigned by Deans and Directors of the Units engaged, a Coordinator concerned and the 2.An agreement on the development of a research area may be modified through an amendment compliance with paragraph 1. ------------------------------------------------------------------------------------------ Article 6 - Evaluation ------------------------------------------------------------------------------------------ 1.The fulfilment of objectives of the Program is subject to evaluation which is to include aspects: a.Regular monitoring in the form of discussion regarding the recent development in a res area, and a prospect for the upcoming period; the discussion is arranged as part of th convened by the Rector with participation of Deans and Directors of Units engaged in t research area, or by representatives thereof, usually a Vice-Rector or Vice-Dean. For the Board is to prepare a relevant document containing recommendations for Deans and D Units engaged specifying measures to be adopted in order to attain the objectives of t within the respective research area and to implement the Plan of its development. The Science and Research of the Rectorate is to produce an outline of indicators of creati within the respective research area; b.Interim evaluation of Units carried out in the third year of a respective cycle of the according to rules set by an autonomous Rector´s Directive, where the background docum that are prepared within the national evaluation in accordance with approved methodolo c.Internal evaluation of creative activities at the University implemented under the rul autonomous Rector´s Directive. 2.Evaluation is based upon principles stipulated in Article 3 of the Rules for the System Evaluation and Quality Assurance of Charles University. 3.The outcomes from the evaluation are to be used primarily as a basis for the development areas and research fields and for the preparation of the upcoming Program cycle. *========================================================================================= * Part III - Board and Coordinator of the research area *========================================================================================= ------------------------------------------------------------------------------------------ Article 7 - Competence and powers ------------------------------------------------------------------------------------------ 1.The development of a research area in compliance with the purposes of the Program, the P development of a research area and an agreement on the development of a research area is Board headed by a Coordinator. 2.Competence of the Board primarily covers conceptual and coordinating issues relating to of a respective research area. The Board, in particular, a.prepares the Plan of the development of a research area, and supports its fulfilment b activities; b.formulates recommendations for Deans and Directors of Units engaged specifying measure in order to attain the objectives of the Program and of its Plan of development; c.formulates recommendations for Deans and Directors of Units engaged regarding the use resources provided for the respective research area; d.formulates recommendations for Deans and Directors of engaged Units relating to the pl of electronic information resources relevant for the respective research fields; e.looks after the relevant and correct internal classification of research fields, sub-f links with programmes of study and branches of the granting of associate professorship professorship, as well as after external classification to the extent stipulated by an Rector´s Directive; f.prepares background documents and opinions for evaluation under Article 6 (1) and for upon an application of a body of the Unit engaged in the research area, or a body of t 3.Activities of the Board are managed by a Coordinator whose powers include the following: a.To provide feedback, in writing, regarding the draft rules for the division of funds a research areas and fields under Article 3 (4); b.To propose, in cooperation with Board members, annual bonuses for Deans and Directors for their creative activities, and scholarships for workers and students of the respec to 10 % of the total expected wage costs covered from funds allocated for the respecti unless an agreement under Article 5 stipulates a higher share; should the Dean or Dire to affirm the proposal the negative decision must contain reasons in writing. c.To decide regarding amounts of bonuses for other Board members for their work for the funds under Article 3 (11) b). 4.If a Coordinator is unable to perform his or her position the competence and powers unde devolve on the Deputy Coordinator. 5.The Board may request that bodies or workers of the Units engaged provide information an that the Board can execute its powers. ------------------------------------------------------------------------------------------ Article 8 - Composition ------------------------------------------------------------------------------------------ 1.The Board is regularly composed of a minimum of five and maximum of twenty members of wh position of Coordinator and another member holds the position of Deputy Coordinator. 2.Only academics and researchers of the University who have attained internationally recog may be members of the Board. 3.Where more Units are engaged in more research areas at least one academic or researcher sits on the Board. 4.The Coordinator and his or her Deputy are to be academics or researchers with a work loa University of at least 0.5. 5.The position of Coordinator and Deputy Coordinator is incompatible with membership in th another research area, the position of Rector or Dean. ------------------------------------------------------------------------------------------ Article 9 - Formation ------------------------------------------------------------------------------------------ 1.Members of the Board of a research area implemented only at one Unit are nominated by th Director; the nomination includes the designation of those members who are to hold posit Coordinator and Deputy Coordinator. Where more Units are engaged in a research area resp and Directors submit nominations as a result of their agreement and consideration, if ap conclusions and results of a respective cycle of evaluation of creative activities at Ch so that the quality of research fields at individual Units is taken into account. 2.Board members are approved by the Research Board of Charles University before the beginn respective cycle of the Program upon prior consideration by Research Boards of engaged U nominees who are academics or researchers at those respective Units. Where more Units ar research area the nomination of Coordinator and Deputy Coordinator is to be considered b Boards of the respective Units. The Research Board of Charles University considers parti professional quality of nominees and, if possible, the balanced composition of the Board 3.The Coordinator and Deputy Coordinator are appointed by the Rector. 4.A proposal to change the person of Coordinator or Deputy in the course of implementation is to be approved by the Research Board of Charles University upon prior consideration b Boards of all Units engaged in the research area. Changes in other Board members are app Rector upon prior consideration by the Research Board of a Unit concerned; where more Un in the research area the proposal must be discussed with all Units engaged. ------------------------------------------------------------------------------------------ Article 10 - Meetings ------------------------------------------------------------------------------------------ 1.A minimum of two meetings of the Board are held during a calendar year; from the second implementation of the Program, one of them is to be convened by the Rector so that evalu Article 6 (1) a) can be executed. Other meetings of the Board are convened by the Coordi and Directors of Units engaged and the Department of Science and Research of the Rectora informed thereof sufficiently in advance. 2.Meetings can always be attended by the following persons: a.The Rector or his or her deputy; b.The Dean or Director of a Unit engaged in the respective research area, or their deput c.A member of the body or panel of a Unit engaged, or of the University; d.A guest invited by the Coordinator. 3.Minutes of the meeting are drafted. *========================================================================================= * Part IV - Administration of the Program *========================================================================================= ------------------------------------------------------------------------------------------ Article 11 - Documentation ------------------------------------------------------------------------------------------ 1.Documents drafted under the Rector´s Directive herein create part of the aggregate docum Program which is electronically kept and maintained by the Department of Science and Res Rectorate. 2.The aggregate documentation is composed of the following documents: a.The structure of supported research areas and research fields within the Program; b.The composition of Boards along with names of Coordinators and their Deputies; c.The list of establishments engaged in individual research areas; d.Final reports on internal evaluation of creative activities at the University and inte e.Continuous overviews of indicators of creative activities in research areas; f.Rules of Units for the division of funds; g.The division of funds; h.Framework overviews of the spending of funds; i.Plans of the development of research areas; j.Recommendations of Boards for the development of research areas; k.Written proposals and documents drafted by the Board; l.Opinions of Coordinators regarding proposed rules for the division of funds; m.Nominations of Board members; n.Minutes from Board meetings; o.Agreements on the development of research areas. Administration of documents under a) to e) is executed by the Department of Science and Rectorate; documents under f) to h) are kept by Units, and documents under i) to o) by B 3.Documentation of the Program is used for evaluation under Article 6; in order to interli documentation with internal evaluation of creative activities at the University document paragraph 1 a), c), d), e), i) and j) are drafted in English. ------------------------------------------------------------------------------------------ Article 12 - Records ------------------------------------------------------------------------------------------ 1.Rules and procedures for recording workers and students participating in the Program for Unit, along with recording outcomes of creative activities within the implementation of stipulated by an autonomous Rector´s Directive. 2.Records of approved Board members in the personnel recording system are kept by the Depa Science and Research of the Rectorate. 3.Recordings under paragraph 2 are used for evaluation under Article 6. ------------------------------------------------------------------------------------------ Article 13 - Management and support ------------------------------------------------------------------------------------------ 1.Any essential changes relating to individual research areas that are not covered by the are to be considered by the Research Board of Charles University. 2.Activities in relation to the Program and procedures under the Directive herein are coor a Vice-Rector designated by the Rector; the Department of Science and Research of the Re responsible for their technical administration. 3.The electronic Information System of the University is to be used, to the widest extent activities relating to the implementation of the Program. *========================================================================================= * Part V - Final provisions *========================================================================================= ------------------------------------------------------------------------------------------ Article 14 - Final provisions ------------------------------------------------------------------------------------------ 1.Should there be, in the course of implementation of the Program, any change to Act N. 13 support research and development from public funds, as amended, or adoption or amendment law introducing significant changes to institutional support of science at the Universit is to present an outline of further procedures to Deans, Directors of Units, the Researc University and the Academic Senate of the University. 2.The Draft of the Directive herein was subject to consideration by the Research Board of on 29 April 2021, and by the Academic Senate of the University on 30 April 2021. 3.The Directive herein becomes effective on 5 May 2021. Prague, 3 May 2021 prof. MUDr. Tomáš Zima, DrSc., MBA Section 3 (3) a) of Act N. 130/2002 Sb., to regulate support to research, experimental dev innovations from public funds. Article 2 of Rector´s Directive N. 18/2020 – The Register of Creative Activities at Charle Article 7 (19) of the Rules for the System of Internal Evaluation and Quality Assurance of University. Article 49 (1) and (2) of the Constitution of Charles University. Article 49 (1) of the Constitution of Charles University. Strategic priorities may be: support of inter-departmental and international cooperation; activities in fields where the Unit has not been engaged within the Program because such f belong to those permanently developed or well-established; participation in projects of cr including co-participation in newly granted Primus projects; engagement of international p Should there be a lower limit set by the Decision of the Ministry of Education, Youth and the provision of institutional support for the long-term conceptual development of a resea the lower limit stated in the Decision applies. Articles 7 (6) to (19) of the Rules for the System of Internal Evaluation and Quality Assu University. Decision of the Ministry of Education, Youth and Sports to provide subsidies from the stat Czech Republic for the long-term conceptual development of a research organisation for the Article 7 (6) to (19) of the Rules for the System of Internal Evaluation and Quality Assur University. Article 7 (19) of the Rules for the System of Internal Evaluation and Quality Assurance of University. Article 2 of Rector´s Directive N. 18/2020 Register of Creative Activities at Charles Univ Article 6 – Scholarship for research, development and innovation under special legislation Scholarship and Bursary Rules of Charles University. Article 7 (6) to (19) of the Rules for the System of Internal Evaluation and Quality Assur University. For example, seniority, gender, professional orientation and representation of individual Article 7 (6) to (19) of the Rules for the System of Internal Evaluation and Quality Assur University. Article 6 (1) b) of the Directive herein. Rector´s Directive N. 18/2020 – The Register of Creative Activities at Charles University.