Issuance of ID Cards for External Users and Access to CU Information Systems ****************************************************************************************** * ****************************************************************************************** The issuance of ID cards to external persons at Charles University is governed by Rector's 24/2006, as amended (hereinafter referred to as “Rector's Directive”). An external person means “an external service user” within the meaning of the Rector's Dir These "external service users" include a wide range of persons, from external users or CU refectories to participants in lifelong learning courses, from persons who have a contract CU, external tutors, supervisors, consultants, and opponents of student theses to visiting The issuance of an external service user card (the card has a red background) is not direc to access to CU information systems – access to the information systems is usually possibl card. However, in some cases, e.g., when it comes to entering the libraries and buildings the use of an identification card or when having a meal at one of the refectories, it is p more convenient to have the card, as without the card it may be (significantly) more compl these services. That being said, the issuance of an external service user card is not a pr access to the Student Information System, the Charles University Authentication Service (C e-learning platform and others. External service users do not need to have a CU ID card to have a so-called verified passw issued at one of the card service centers (or at other designated places, usually the IT d faculty). External service users can be entered into the database of ID card applicants (and thus in register of persons) in one of the following four ways: 1. Visit to one of the ID card service centers – applicants need to provide their personal apply for a card. 2. Registration in a lifelong learning program through the Student Information System by t faculty or department. 3. Registration in the WhoIsNT central personnel system by the relevant CU faculty or depa be registered as: a. External users – This applies to faculties/departments using WhoIsNT that have an agree export of external users with the CU Computer Science Center (currently the Third Faculty Faculty of Pharmacy, the Faculty of Science, the Faculty of Education, and the Computer Sc b. Persons with a contract of services – Applies to faculties/departments using WhoIsNT th agreement for the export of persons with contracts of services with the CU Computer Scienc (currently the Faculty of Science and the Faculty of Education). 4. A file in a specified format with the user’s personal information sent to the CU Comput by the relevant CU faculty or department. In all the above cases, the user will also be registered in the CAS and will be able to se password for the CAS. When registration is completed according to points 2, 3 and 4 above, record will also get linked to the relevant CU faculty/department in the CAS (this may hav for example, on automatic access to certain faculty/department buildings). When registrati through a personal visit to a card service center, no record of the person's association w department is created in the CAS, as in such cases it is not clear which faculty/departmen associated with. When registration is completed according to points 2 (participants in lifelong learning pr (transfer of a data file by a faculty/department), it is possible to indicate that the ext user does not have to pay for the issuance of the card at the card service center and that be paid for (in accordance with point 10 of the Rector's Directive) by the relevant CU fac When registration is completed according to point 3 (registration in the central personnel not possible to make such indications for individual persons – this feature will be added future. Currently, the only solution is to arrange with the Computer Science Center to hav displayed for all external users within a specific faculty/department. Introduction of an external service user into CU information systems: • To use the services of CU libraries, an electronic application must be submitted. The ap available at http://knihovna.cuni.cz/e-prihlaska. • Once the external service user card is issued, the external service user is automaticall the CU refectory system. However, the user gets registered as a full price boarder, i.e., to subsidy. • In order to enter the premises with a smart ID card, the external service user must be r in the CAS, preferably with a link to the relevant faculty/department, in addition to havi card. However, this alone is usually not sufficient; it is also necessary that the adminis faculty’s/department's access system explicitly authorizes the user to enter selected buil the faculty/department. • To access the Student Information System, it is not necessary to have a CU ID card, nor to be registered in the CAS (even though logging in via the CAS is the preferred option). is necessary for an authorized member of staff at the faculty (the faculty’s Student Infor administrator or an authorized person at the department) to introduce the user to the syst system is to be accessed other than via the CAS, to provide the user with access details. • To access the Moodle platform, the external service user must have an active user accoun Access rights to specific Moodle courses are then set up for the user by the faculty/depar manages the relevant Moodle courses. If you have any questions about the issuance of external service user ID cards or access t systems, you can contact the CU Computer Science Center via the HelpDesk application or by helpdesk@is.cuni.cz.