Erasmus Traineeships ****************************************************************************************** * ****************************************************************************************** Traineeships are the second type of Erasmus+ student mobility. It is the priority of Charl enable its students to take part in traineeships at partner universities and their affilia such as laboratories, research centres, schools associated with the faculty, university ho workplaces and departments associated with the receiving university. The UK's priority is to provide practical placements for students who have an internship a degree programme. You can find an internship placement on your own, through your University contacts, or you internship listings on this website: https://erasmus-plus.ec.europa.eu [ URL "http://"] https://www.esn.org [ URL "http://"] https://europass.cz [ URL "http://"] Please check with your faculty for the conditions of the selection process. Students' experiences with Erasmus mobility abroad can be found on CHARLES ABROAD here: ht www.charlesabroad.cz/damo [ URL "http://"] ViaErasmus! is the new web interface for outgoing students going abroad under the Erasmus+ contains the most common questions and answers related to the whole administrative process [ URL "https://cuni.cz/UKEN-1881.html"] • Taking part in the Erasmus+ programme • EU Academy language test • Transferring grants to a EUR account • Decision of the Dean to Award a Grant • Financial Agreement • Health insurance and third party liability insurance • Extending the traineeship period • Obligations after returning • Details of financial arrangements if the traineeship period is terminated early • Traineeships for Graduates • Green Erasmus+ • Short-term mobility of PhD students • International mobility • ViaErasmus! ****************************************************************************************** * Taking part in the Erasmus+ programme ****************************************************************************************** According to the Erasmus programme Eligibility Rules, students are eligible for a trainees if: Where to go Member States of the European Union - Belgium, Bulgaria, Czech Republic, Denmark, Germany, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hun Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland,Sweden Program Countries outside the EU - Republic of North Macedonia, Serbia, Iceland, Liechtens Turkey For how long and how often Traineeships can last from 2 - 12 months. The minimum length of two months equals to 60 da Trainees must complete at least 20 hours a week. Students can take part in Erasmus+ traineeships abroad repeatedly, at each stage of their bachelor/masters/PhD degree students). Overall, the student can spend abroad a total of 12 degree (or 24 when enrolled in 5-year-Masters programme), those twelve (or 24) months can study stay (Student Mobility for Studies), a traineeship (Student Mobility for Traineeship Mobility (5-30 days) or on a combination of these three. Selection procedures and nomination of students There is an administrative procedure in place for organizing traineeships abroad via the E programme, wchich has been simplified by the Charles University’s online system – the web system, the Erasmus student can monitor the administrative procedure step-by-step, they ca current status of the application, download relevant documents in pdf format, check the da provided stipenship, etc. The Erasmus programme online system uses data from the Universit Information System (SIS) and the Erasmus bilateral agreement database. The selection procedures for filling traineeships places are the responsibility of individ their units - departments, institutes, institutes), which announce these selection procedu equal access and transparent selection of students. The result of the selection procedure successful applicants in the form of a waiting list of students for each country. Students selection procedures according to the conditions set by the faculty selection committee. I funds, additional selection procedures may be opened. Nomination of students * Students successful in the faculty selection procedures can be nominated for the Erasmus placement. * Students are nominated by the faculty coordinator [ URL "UKEN-199.html "] with the autho Dean * Once nominated, students are entitled to receive financial support for their Erasmus per Applying through the online system Each applicant may apply for up to three different destinations from the institutions offe selection period (winter/summer term) and the faculty of the UK in which he/she is enrolle When making the selection, the applicants should take into account their field of study. Link here: https://is.cuni.cz/webapps [ URL "http://is.cuni.cz/webapps"] Students gain access to the system by using their personal number (the eight-figure number identity card (ISIC) below the photo) and the password that goes with the card. If they ha the password or it has expired, they can get a new one from the Charles University Central Service (CAS) at https://ldap.cuni.cz/index.php [ URL "https://ldap.cuni.cz/index.php"] . The online system for submitting applications for Erasmus+ Traineeships in the winter and opens from February 08. The results of the selection procedures are announced by the Erasm coordinators and they are also entered into the online system by indicating whether studen or not. Learning Agreement for Traineeships The Learning Agreement for a Traineeship abroad must correspond with the study plan of the of study at Charles University. Traineeships can only be recognized if they have a recogni within the student's degree programme at Charles University. The traineeship may constitute a compulsory, compulsory-elective, or elective part of the plan. The specific details and content of the traineeship must be described in detail in t apps. By filling in this information the students complete their Learning Agreement for Tr constitutes an integral part of the application form. The student will then print this for web app to have it approved by the guarantor of his field of study and signed by the Vice- Affairs. The application form is generated automatically in pdf format and after it has be can be printed at any time from the online web app. When applying for Erasmus traineeships, it is essential to check the requirements of the p institution, as it may require of the student to fill in their own forms, especially regar accommodation, insurance, work schedule, orientation days or language courses etc. Application Form Partner institutions usually inform the students of their acceptance for the traineeship b back their confirmed and approved application form. An “Acceptance Letter” received direct workplace of the traineeship is also a proof that the student have been admitted for the t These documents are usually sent directly to the student’s address. If they are sent to th European Office at Charles University [ URL "https://cuni.cz/UKEN-4172.html#4"] , the rele will inform the student of the fact at once. Please note that deadlines for filling out applications at partner institutions may differ Charles University! ****************************************************************************************** * EU Academy language test ****************************************************************************************** We would like to inform you about a new online language support (OLS) on the platform EU A This new version offers many interactive and interesting language activities that will hel a new language or advance a language you already know. The EU Academy is designed to meet students. Creating an account and starting a language education takes only a few seconds! module will quickly show you how to create a new account, which will give you an access to other short courses at the EU Academy. The first step is to create an account at: https://academy.europa.eu/courses/welcome-to-th [ URL "https://academy.europa.eu/courses/welcome-to-the-eu-academy"] , after receiving a c email, follow the link bellow. https://academy.europa.eu/local/euacademy/pages/course/community-overview.php?title=learn- [ URL "https://academy.europa.eu/local/euacademy/pages/course/community-overview.php?title language"] How to take the entrance exam? 1. Follow the second link 2. Click on ‚Resume‘. Scroll down and click on ‚Join community‘ 3. Choose the preferred language group (English is at the bottom) and click on ‚Language a start the exam 4. Complete the exam 5. The EU Academy will immediately give you your results (wrong/correct answers). At the e you the level of language. 6. After completing the exam you can continue in learning the language in ‚Dashboard‘ ****************************************************************************************** * Transferring grants to a EUR account ****************************************************************************************** When a grant has been awarded to a student, it is transferred to his or her special bank a which the student has previously activated for the purpose of paying funds to participants programme. This account is opened only for the duration of the student’s participation in The amount of financial support is stipulated in the financial documents. Students must fi number in the online system as a condition for the Financial Agreement to be drawn up. Activating the account In order to activate the bank account students must present the following documents listed a. Application Form to study at the receiving institution confirmed by the sending institu b. Identity card c. Student identity card or other document confirming identity (passport, ISIC card, etc.) The EUR accout can be activated at any of the bank in Czech Republic. Ways the bank account can be used: 1.Withdrawing funds using the debit card 2.Transferring funds to another account 3.Withdrawing funds in cash with no bank charge at certain branches ****************************************************************************************** * Scholarships according to countries ****************************************************************************************** Scholarships for academic year 2023_2024 [ URL "UKEN-155-version1-grants23_24.pdf"] In order for the student to receive the financial support for his traineeship, he must han Application Form (Learning Agreement) signed by the receiving institution as well as the L Acceptance (Letter of Invitation). Following that step, the Dean´s resolution about the sc issued. The faculty coordinator [ URL "https://cuni.cz/UKEN-199.html"] is responsible for signature. ****************************************************************************************** * Financial Agreement ****************************************************************************************** The proper use of the grant that has been awarded and the conditions for paying it out are Financial Agreement [ URL "UKEN-155-version1-fdform_praxe.pdf"] , in accordance with the E of the Erasmus programme. Students sign the Financial Agreement with Charles University vi Office [ URL "UKEN-4172.html#4"] . The Financial Agreement will be ready for the student to sign after the Dean´s resolution scholarship is issued, though no later than 15 days before the student’s planned departure placement. The student’s Erasmus application must be properly completed online (including the number account to receive the grant and the number of the student’s ID card or passport) before t Agreement can be printed and prepared for signing. An email informing the student of how t Agreement can be signed and collected will be sent to the address of the student given in system. In order for the Financial Agreement to be signed and the grant paid out, the following do submitted: • Dean Resolution about the scholarship signed by the Dean of the Faculty • Learning Agreement for Traineeships - confirmed by all 3 parties! Students receive one original of the Participant Agreement, and also an Erasmus Nomination egnlgish for the officials (immigration police) abroad. According to EU regulations students are obliged to register with the immigration police i they are going to study within 30 days of their arrival. ****************************************************************************************** * Health insurance and third party liability insurance ****************************************************************************************** EU citizens are entitled to health care in EU and EEA countries in accordance with the EEC Regulations 1408/71 and 574/72. However, in all EU countries patients may have to pay some themselves. For this reason it is students’ responsibility to make sure they have an insur covering all medical expenses that is valid for the country they will study in. Since 1.6. of the Regulations referred to above has been in force, establishing the European Health I the document entitling patients to medical care in EU and EEA countries. Students travelling abroad for a placement must also obtain third party liability insuranc receiving institution (the placement provider). ****************************************************************************************** * Extending the traineeship period ****************************************************************************************** Erasmus placement periods can be extended without entitlement to additional financial supp students”). During the period of extension, students continue to have Erasmus status and a use of all the advantages the Erasmus programme offers. The total length of the placement extension) must not be more than 12 months and the placement must finish by the end of the the latest. The period of extension must follow on directly from the placement that was or In order to extend their placement period, students should send their faculty coordinator the receiving institution agrees with the extension (a Letter of Invitation for the period fill in a Training Plan for the period of extension in the online system, and send the for the Record of the Placement Abroad” (Změny v protokolu o praktické stáži) in pdf format to their degree programme for approval. After receiving both documents, the faculty coordinat the placement in the online system. If the student is to received additional financial support for the extension, the faculty issue an addendum to the Decision of the Dean to Award a Grant. The Charles University Eur will send the student an Addendum to the Financial Agreement to be signed, which alters th placement period abroad and the obligations after returning. ****************************************************************************************** * Obligations after returning ****************************************************************************************** With accordance to the conditions stated in the Participant Agreement, the student is obli the final evaluation report and submit the following documents to the European Office: • Traineeship certificate It serves to describe the content of the student’s traineeship and it also evaluates the issued and confirmed by the student’s supervisor/the head of the receiving institution/t the traineeship. Deadline for submitting the document: within 30 days of the date it was issued by the re institution. Download it here: Traineeship Certificate [ URL "https://cuni.cz/UK-12526-version1- after_the_mobility.doc"] . • Confirmation of Erasmus+ period It is a document that confirms the total period of time spent on the abroad stay Confirm Study Period [ URL "https://cuni.cz/UK-12526-version1-confirmation_of_erasmus_period.doc issued and signed by the receiving institutuion, it states the purpose and the total per stay. The form containing all the essential elements of this document can be found in th Agreement in web apps. Ways of delivering it: - Bring the original copy to the European Office - 1st floor, door number 109 - Have the receiving institution send us a copy via mail to erasmus.incoming@ruk.cuni.cz "mailto:Erasmus.incoming@ruk.cuni.cz"] - Via email sent original copy of the document with electronic signature* Deadline for submitting the document: within 30 days of the date it was issued by the re institution. In the case that the Erasmus period stated in the Confirmation of Erasmus+ Period is sho mobility dates stated in the Participant Agreement, the student is obligated to return a part of the stipendship awarded to him. *Electronically signed original copy: In general, if an electronic document is to be an original, it must contain a qualified signature. See Act No. 297/2016 Coll., on trust services for electronic transactions. Th usually in pdf form, which the electronic signature locks for further editing. • Final report: It consists of two parts: 1/ EU Survey – it is filled out in whole-wide European database (i.e. the Beneficiary Mo the European Commision), the student will receive a link via email stated in his online asking him to fill out his report in English. Deadline for submitting the report: within receiving the link. 2/ Final report – it is to be filled out upon the student’s return at the page: https:// www.charlesabroad.cz/ [ URL "https://www.charlesabroad.cz/"] The European Office [ URL "UKEN-4172.html#4"] keeps a record of all the printed documents the end of the placement and the final reports. Students can check whether they have been online system. ****************************************************************************************** * Details of financial arrangements if the traineeship is terminated early ****************************************************************************************** If the “Confirmation of placement period” document shows that the placement period has bee early, students are obliged to return the part of the grant that they have received but we to. If the placement period abroad does not last for a whole number of months, the grant for t allocated on the basis of the number of days of the last month spent abroad, whereby “mont a calendar month, such as March, but a period of time, such as 6 March to 6 April. ****************************************************************************************** * Traineeships for Graduates ****************************************************************************************** In cooperation with the EDUCA consortium (https://educaops.eu/en/stages-erasmus-for-studen "http://www.educaops.eu/"] ) we offer traineeships for our students - future graduates. Th be selected from students who are about to graduate. The selected students need to submit a properly filled out application form before graduat faculties are in charge of the selection procedure. If the number of chosen from one facul number of available places, the rectorate will proceed to a second round of the selection Students can also find a traineeship on their own via the university’s contacts, or they c using the offer of the Educa consortium. It is obligatory that the traineeships arranged b correspond with students' areas of study. The graduate traineeships are counted among the on other Erasmus stays for each degree. The maximum time spent on Erasmus stays is for eac months. Latest Information from 11/2023 From November 07, 2023, the graduate traineeships can be funded for the maximum time of 4 days, given the requirement that the student has fulfilled all of the conditions in order Mobilities in the non-EU countries will continue to be funded for the minimum period of 2 days. Possible prolongation will depend on the available budget at the given moment. WHO Every student – soon-to-be-graduate can apply for the graduate traineeship. In charge of t procedure are the faculties and their subdivisions (departments, institutes). They announc of selection procedures, ensure equal approach to all participants as well as a transparen suitable candidates. The selection procedures end when a list of all selected students wit handed over to the European Office of the Rectorate of Charles University. WHERE The traineeship can take place in any country participating in the Erasmus+ programme exce Republic and the country of the student's permanent residence. WHEN Any student who is about to graduate can apply for the traineeship. This applies to studen – students of bachelor, master and PhD. programs. FOR HOW LONG The duration of the traineeship can vary from 2 to 12 months (24 months for 5-year-long ma By the minimum time of 2 months is meant 60 days. It is necessary to consider the overall other Erasmus stays the students have carried out, because the time spent on graduate trai to that total time. Previously allocated funding and the number of applicants is also take CONDITIONS OF GRADUATE TRAINEESHIPS • Traineeship must correspond with students' area of study • 40 hours per week spent on traineeship • Traineeship can be carried out within 12 months from the date of graduating, including t the actual traineeship • The participant can no longer have the status of a student • If the student decides to continue their studies after graduating, they can apply for an traineeship After the selection procedures, the selected applicants must fill out an Application (Appl Gradutes [ URL "UKEN-155-version1-application_form_traineeship_1.docx"] ) for the graduate program as well as a Learning Agreement for Traineeships (Educa LA Traineeship [ URL "UKEN version1-educa_la_traineeship.doc"] ). The applicant does not register with the CU online The qualification conditions for graduates can be found here (conditions [ URL "UKEN-155-v kvalifikacni_podminky_absolventi_2018_2020.doc"] ). These documents need to be delivered to the Erasmus office at given faculty where they wil application. After that, the applicant will send the confirmed application, his/her CV and letter to the European office at Rectorate via email. This office will confirm the applica back to the student by email. The final step is to send the confirmed application to the E heeding the instructions stated in the application. ATTENTION! The application must be sent to the EDUCA consortium before graduating, that is before the final degree exam. Learning Agreement for Traineeships can be sent to the consortium even The Learning Agreement for Traineeships is filled out by the applicant in cooperation with traineeship mentor from the receiving institution, as well as with the guarantor of the st their faculty department. The guarantor certifies the application by signing it ("Responsi Home University"). The EDUCA consortium subsequently confirms the nomination of the selected student and info the following procedures: - compulsory ERAPO insurance https://educaops.eu/en/insurance/ [ URL "http://educaops.eu/e online language test, The Participant’s Agreement, and payment of the scholarship. Contact in European Office/Rectorate CU: Mgr. Petra Šmídová E-mail: petra.smidova@ruk.cuni.cz [ URL "mailto:Barbora.Bednarikova@ruk.cuni.cz"] Telefon: +420 224 491 676 ****************************************************************************************** * Green Erasmus+ ****************************************************************************************** The aim of Green Erasmus is to raise awareness of environmental issues and to implement pr environmentally sustainable way. Acceptable means of transport to/from the host foreign institution are the following: trai car share. The first journey to the mobility location and the last journey back to the Czech Republic one of the above-mentioned means. Participants must keep evidence of such a journey (ticke The one-off contribution is EUR 50. In the case of the “car share” option, it must be a carpool. In this sense, if someone dri mobility location and returns without you (family, friends), is not considered a carpool. an original affidavit with the signatures of all the persons who shared the journey and pr journey actually took place (petrol receipt, toll receipts, etc.). All documents should be Erasmus Office at the Rectorate of CU. Addendum to contract form: Addendum [ URL "UKEN-155-version1-dodatekgreenerasmus2022en.doc The form is to be filled in when the financial agreement is signed and the contribution is time as the scholarship before the mobility. For this contribution is not possible to appl the mobility. After returning from the mobility, send copies of the tickets to Erasmus.outgoing@ruk.cuni "mailto:Erasmus.outgoing@ruk.cuni.cz"] ****************************************************************************************** * Short-term mobility of PhD students ****************************************************************************************** In order to better meet the diverse training needs of doctoral students and to ensure equa doctoral students can now also undertake short-term physical mobilities for a study stay o Duration of stay: 5–30 days The scholarship is allocated according to the length of stay: 1–14 days 79 EUR/day 15–30 days 56 EUR/day A scholarship can also be awarded for travel. This means for one day before the start of m day after the end of mobility. This scholarship can be increased by a social scholarship of 100 Euros for stays of 1–14 d for stays of 15–30 days. Administrative procedure: · In case of a study stay, please follow the rules for study stays in the given academic y · In the case of a traineeship, please follow the rules for traineeships in the academic y Documents upon return from the stay: · Confirmation of Erasmus period – original or copy emailed directly to the Erasmus coordi institution · 1 A4 page mobility evaluation report or Traineeship certificate [ URL "UKEN-155-version1 traineeshipcertificate.doc"] · 2 final reports: EU Survey (automatically generated email from the European Commission), www.charlesabroad.cz [ URL "http://www.charlesabroad.cz"] ****************************************************************************************** * International mobility ****************************************************************************************** The international mobility is intended for students going to countries where it is not pos the traditional Erasmus. For more information about the selection procedure, please contac coordinator. Who: Any student who is enrolled in an accredited bachelor's, master's or doctoral degree will be duly enrolled for studies at Charles University for the entire period of the stay participate. When: The stay is open to any student from the 2nd year of bachelor studies. For how long: Stays can last from 2 to 12 months. The minimum length of stay of 2 months i be 60 days. How often: Within the Erasmus+ programme, students can participate in a stay abroad repeat level of their higher education studies (bachelor’s, master’s, doctoral). The total allowe of studies is 12 months (or 24 months for 5-year Master’s programmes), and these 12 (or 24 consist of a study stay (Student Mobility for Studies), a traineeship (Student Mobility fo and/or a combination of these activities. ****************************************************************************************** * ViaErasmus! ****************************************************************************************** ViaErasmus! is the new web interface for outgoing students going abroad under the Erasmus+ information here: ViaErasmus! [ URL "https://cuni.cz/UKEN-1881.html"]