Erasmus Placements ****************************************************************************************** * ****************************************************************************************** Placements are the second type of Erasmus student mobility. Providing there is a bilateral between Charles University and the partner institution, students can undertake placements universities or their affiliated institutions, such as laboratories, research centres, tea teaching hospitals or other workplaces. Students are selected for placements in a procedur their home faculty. The administrative procedure for organizing placements abroad through the Erasmus+ program simplified by Charles University’s online system. Through this system the Erasmus student procedure step-by-step, check on the current status of the application, download relevant pdf format, check on the dates and the amount of financial support transferred, etc. The E online system pools data from the University’s Student Information System (SIS) and the Ea agreement database. • Taking part in the Erasmus+ programme • OLS - Online Linguistic Support • Transferring grants to a EUR account • Decision of the Dean to Award a Grant • Financial Agreement • Health insurance and third party liability insurance • Extending the placement period • Obligations after returning • Details of financial arrangements if the placement period is terminated early ****************************************************************************************** * Taking part in the Erasmus+ programme ****************************************************************************************** According to the Erasmus programme Eligibility Rules, students are eligible for a placemen if: Selection procedures and nomination of students in 2017/2018 The selection procedures to fill the available places are the responsibility of the indivi sections of faculties (departments, institutes, etc.), which announce the selection proced all students have equal access to them and the selection is transparent. The result of a selection procedure is a list of successful students, listed in order of p the individual countries. Students apply to take part in selection procedures according to stipulated by the selection commission and by registering in the Charles University online available student-months are not all used up, additional selection procedures can be held places in the summer semester 2017/2018. Nomination of students * Students who have been successful in a selection procedure can be nominated for an Erasm * Students are nominated by the faculty coordinator [ URL "UKEN-199.html "] (authorized by * Once nominated, students are entitled to receive financial support for their Erasmus per Applying through the online system When registering in the online system, all candidates can apply for up to three destinatio selection procedure from among the places offered by the Charles University faculty where during the given period (winter / summer semester). When choosing destinations, they should take into account the fields of study offered ther Applying through the Erasmus online system https://is.cuni.cz/webapps [ URL "http://is.cun Students gain access to the system by using their personal number (the eight-figure number student identity card below the photo) and the password that goes with the card. If they h the password or it has expired, they can get a new one from the Charles University Central Service (CAS) at https://ldap.cuni.cz/index.php [ URL "https://ldap.cuni.cz/index.php"] . The online system is open for applications for Erasmus placements abroad in the winter and 2017/2018 from 1 May 2017. The results of the selection procedures are announced by the Er coordinators and are also entered in the online system (by indicating whether students are nominated). Training Agreement The Training Agreement for a placement abroad must have clear links to the curriculum of t field of study at Charles University. Placements can only be recognized if they have a rec equivalent within the student's degree programme at Charles University. The placement may constitute a compulsory, recommended optional, or optional part of the c The specific details and content of the placement must be described in detail via the onli filling in this information the students complete their Training Agreement, which constitu part of the Application Form. The information given in the Training Agreement is also contained in the Record of the Pla (Protokol o praktické stáži v zahraničí); this is printed from the online system, approved of the student’s degree programme at Charles University and then signed by the Vice-Dean f at the relevant Charles University faculty. Application Form The Application Form is generated automatically in pdf format and after it has been filled printed at any time from the online system. When applying for Erasmus placements, it is es the requirements of the partner institution, which may ask for its own forms to be complet regarding accommodation, orientation days, language courses, etc. NB! Deadlines for applications at partner institutions may be different from those at Char Partner institutions usually inform students that they have been accepted for a placement back the confirmed Application Form. The student will also receive a ”Letter of Invitation the workplace providing the placement. These documents are usually sent to the student’s a they are sent to the faculty or the European Office at Charles University [ URL "UKEN-4172 relevant coordinators will inform the student at once so he or she can start to deal with documents. ****************************************************************************************** * OLS - Online Linguistic Support ****************************************************************************************** The Online Linguistic Support (OLS) supports language learning for Erasmus+ mobility parti offers participants in Erasmus+ long-term mobility activities (Key Action 1) the opportuni their skills in the foreign language(s) they will use to study, work or volunteer abroad. selected participants may follow an online language course to improve their competence. More information on https://erasmusplusols.eu/ [ URL "http://"] ****************************************************************************************** * Transferring grants to a EUR account ****************************************************************************************** When a grant has been awarded to a student, it is transferred to his or her special bank a which the student has previously activated for the purpose of paying funds to participants programme. This account is opened only for the duration of the student’s participation in The amount of financial support is stipulated in the financial documents. Students must fi number in the online system as a condition for the Financial Agreement to be drawn up. Activating the account In order to activate the bank account students must present the following documents listed a. Application Form to study at the receiving institution confirmed by the sending institu b. Identity card c. Student identity card or other document confirming identity (passport, ISIC card, etc.) The EUR accout can be activated at any of the bank in Czech Republic. Ways the bank account can be used: 1.Withdrawing funds using the debit card 2.Transferring funds to another account 3.Withdrawing funds in cash with no bank charge at certain branches ****************************************************************************************** * Grants in 2017/2018 according to country ****************************************************************************************** Diferenciace finanční podpory do jednotlivých zemí v roce 2017/2018 [ URL "UKEN-155-versio sazby_praxe_17_18.docx"] After receiving the Application Form (confirmed by the receiving institution) and the Lett students are entitled to receive a grant to support them during their placement period abr is awarded on the basis of a Decision of the Dean. The faculty coordinator [ URL "UKEN-199.html "] is responsible for drafting the Decision o Award a Grant. If the placement period abroad does not last for a whole number of months, the grant for t allocated on the basis of the number of days of the last month spent abroad, whereby “mont a calendar month, such as March, but a period of time, such as 6 March to 6 April. 1 - 7 days zero financial support 8-20 days 1/2 financial support for month 21 -30 days full financial support for month Example: A student who is abroad from 8 January to 25 April receives financial support for Calculation of the length of stay: - from 8 January to 8 February = 1 month - from 9 February to 8 March = 2 months - from 9 March to 8 April = 3 months - from 9 April to 25 April = 17 days To calculate the exact length of a placement based on the dates it begins and ends, use th [ URL "UKEN-155-version1-delkapobytu.xls"] . ****************************************************************************************** * Financial Agreement ****************************************************************************************** The proper use of the grant that has been awarded and the conditions for paying it out are Financial Agreement [ URL "UKEN-155-version1-fdform_praxe.pdf"] , in accordance with the E of the Erasmus programme. Students sign the Financial Agreement with Charles University vi Office [ URL "UKEN-4172.html#4"] . The Financial Agreement will be ready for the student to sign after the Decision of the De Grant is issued, though no later than 15 days before the student’s planned departure for t The student’s Erasmus application must be properly completed online (including the number account to receive the grant and the number of the student’s ID card or passport) before t Agreement can be printed and prepared for signing. An email informing the student of how t Agreement can be signed and collected will be sent to the address of the student given in system. In order for the Financial Agreement to be signed and the grant paid out, the following do submitted: • Decision of the Dean to Award a Grant • confirmed Training Agreement • Record of the Placement Abroad (Protokol o praktické stáži v zahraničí) • Letter of Invitation from the receiving institution (placement provider) Students receive one original of the Financial Agreement, and also an LLP-Erasmus Nominati English or German for the officials (immigration police) abroad. According to EU regulations students are obliged to register with the immigration police i they are going to study within 30 days of their arrival. ****************************************************************************************** * Health insurance and third party liability insurance ****************************************************************************************** EU citizens are entitled to health care in EU and EEA countries in accordance with the EEC Regulations 1408/71 and 574/72. However, in all EU countries patients may have to pay some themselves. For this reason it is students’ responsibility to make sure they have an insur covering all medical expenses that is valid for the country they will study in. Since 1.6. of the Regulations referred to above has been in force, establishing the European Health I the document entitling patients to medical care in EU and EEA countries. Students travelling abroad for a placement must also obtain third party liability insuranc receiving institution (the placement provider). ****************************************************************************************** * Extending the placement period ****************************************************************************************** Erasmus placement periods can be extended without entitlement to additional financial supp students”). During the period of extension, students continue to have Erasmus status and a use of all the advantages the Erasmus programme offers. The total length of the placement extension) must not be more than 12 months and the placement must finish by the end of the the latest. The period of extension must follow on directly from the placement that was or In order to extend their placement period, students should send their faculty coordinator the receiving institution agrees with the extension (a Letter of Invitation for the period fill in a Training Plan for the period of extension in the online system, and send the for the Record of the Placement Abroad” (Změny v protokolu o praktické stáži) in pdf format to their degree programme for approval. After receiving both documents, the faculty coordinat the placement in the online system. If the student is to received additional financial support for the extension, the faculty issue an addendum to the Decision of the Dean to Award a Grant. The Charles University Eur will send the student an Addendum to the Financial Agreement to be signed, which alters th placement period abroad and the obligations after returning. ****************************************************************************************** * Obligations after returning ****************************************************************************************** According to the undertakings made in the Financial Agreement, after returning students mu final evaluation report and submit the following documents to the European Office: • Placement certificate or final evaluation report written by the head of the receiving in (placement provider) Deadline for submitting the document: within 10 days of the date it was issued by the re institution, but in any case by 30 September of the relevant academic year at the latest • Confirmation of LLP-Erasmus practical placement period - A form containing the essential this document can be found in Appendix D of the Financial Agreement. Deadline for submitting the document: within 10 days of the date it was issued by the re institution, but in any case by 30 September of the relevant academic year at the latest • Final report: Students fill in their final report on the website of the National Agency: http://erasmu databaze.naep.cz/modules/erasmus/ [ URL "http://erasmus-databaze.naep.cz/modules/erasmus log in using their email address (the one they gave in the Erasmus online system). The p access to the National Agency website to fill in their final report will be sent to them email address after submission of the documents listed above. Deadline for submitting the report: within 1 month of completing the placement period. The European Office [ URL "UKEN-4172.html#4"] keeps a record of all the printed documents the end of the placement and the final reports. Students can check whether they have been online system. ****************************************************************************************** * Details of financial arrangements if the placement is terminated early ****************************************************************************************** If the “Confirmation of placement period” document shows that the placement period has bee early, students are obliged to return the part of the grant that they have received but we to. If the placement period abroad does not last for a whole number of months, the grant for t allocated on the basis of the number of days of the last month spent abroad, whereby “mont a calendar month, such as March, but a period of time, such as 6 March to 6 April.