Rector’s Directive No. 19/2022 ****************************************************************************************** * ****************************************************************************************** Title: Charles University Library and Circulation Rules To implement: – Lead Office: Charles University Library Effect: 15 May 2022 [Rector’s Directive No. 36/2019 is repealed.] ****************************************************************************************** * Charles University Library and Circulation Rules ****************************************************************************************** These Charles University Library and Circulation Rules (“the Rules”) are issued under sect Act No. 257/2001 Sb., regulating libraries and terms of operating library and information public (“the Libraries Act”), as amended, and to implement the Libraries Act. *========================================================================================= * Article 1 – Introductory Provisions *========================================================================================= 1.The system comprising the Central Library of Charles University (“the CLCU”) and the lib institutes of scientific information, and scientific information centres of faculties an (“the sectional libraries”) is collectively called the Charles University Library (“the 2.The CU Library is entered in the register of libraries of the Ministry of Culture of the under registration number 3498 in accordance with section 5 of the Libraries Act. 3.The CU integrated library system (“the system”) is an information system used to impleme information services. Its user interface is an UKAŽ discovery system (“UKAŽ”). 4.Electronic information resources (“the EIR”) are specialised licensed resources for scie and instruction available via internet. The licence may allow the user to access the res permanent or temporary basis. *========================================================================================= * Article 2 – CU Library Mission and Activities, Library and Information Services *========================================================================================= 1.The CU Library is a specialised library under section 13 of the Libraries Act. The basic CU Library is to provide library and information services required for study and scholar creative activities at Charles University. 2.The CU Library provides library and information services under section 4 of the Librarie CU Library may also provide additional library and information services under section 4 Libraries Act. 3.Basic library and information services are provided free of charge. The CU Library may r reimbursement of costs in cases regulated by the Libraries Act in section 4 (2) to (5). forms an integral part of these Rules. 4.The CU Library makes information about its physical and electronic collection available UKAŽ, which forms part of the system. Registered users may manage their account and use (such as requests and loan renewals). 5.The management and inventory control of the library collection is carried out in accorda 16 of the Libraries Act and the related regulations, as amended. Document withdrawal is accordance with section 17 of the Libraries Act and the related regulations, as amended. 6.EIR are made available to users in conformity with the licensing terms and must be used non-commercial purposes in instruction, study, science, and research and for personal us express consent of the stakeholder, machine-aided automated downloading of ER content is prohibited. *========================================================================================= * Article 3 – Users of the CU Library, their Registration and Rights *========================================================================================= 1.The users of the CU Library are: Code User Description 01 Student Student of bachelor’s or master’s programme of study at 02 Ph.D. student Student of a Ph.D. programme of study at any CU faculty 03 Internship student Foreign intern at Charles University 11 Employee Academic staff and scholars or other employees at any C 12 CU co-operator Employee of another institution co-operating with Charl hospitals, Czech Academy of Sciences) 22 Public Anybody not mentioned above (CU Alumni club, external u 31 ILL Artificial legal person entered in the register of libr the Czech Republic 2.Library and information services may be used on the condition that the user consents to Charles University Library and Circulation Rules and its appendices. Such consent is gra electronic application for the use of the CU Library. Registration in the system is crea granting of the consent. The registration enables the user to use the account in the dis to monitor loans, make requests, save searches carried out, and other services. 3.The users of library and information services use one of the CU identity cards issued un Directive entitled Introduction and Use of Identity Cards at Charles University, as amen for personal identification. In the case of external users, only so-called “personalised which provide personal data are admissible. 4.The user is obliged to report the loss of the card to a sectional library immediately; s subsequently prevent the use of library and information services based on the ownership identity card. This does not relieve the user of the obligation to identify the card as applications. 5.The CU Library processes a user’s personal data in accordance with Act No. 110/2019 Sb., protection of personal data and the Regulation (EU) 2016/679 of the European Parliament Council on the protection of natural persons with regard to the processing of personal d free movement of such data, and repealing Directive 95/46/EC (General Data Protection Re as GDPR (General Regulation). 6.Users may apply for an extension of registration in any sectional library of CU. 7.The registration period may be shortened in the following cases: a.Successful completion, termination, or withdrawal from study; b.Termination of employment at Charles University. 8.Upon the expiration of the registration period some services of CU Library will be restr include in particular loan services and services available via UKAŽ. 9.The user account is cancelled if: a.A period of 1.5 years elapses from the termination of registration and no user obligat to the account; or b.The user requests cancellation of the account; or c.The user seriously breaches the Library and Circulation Rules under Article 4 (6). *========================================================================================= * Article 4 – Basic Rights and Duties of CU Library Users *========================================================================================= 1.Users have the right to use library and information services under these Library and Cir of Charles University and under the operational rules of the relevant sectional librarie 2.Users have the right to submit comments, complaints, and suggestions regarding the opera CU Library to the sectional libraries’ heads, the CLCU director, or by means of the Char official notice board. 3.Users are obliged to protect the CU Library collection and equipment. Users are obliged exclusively in accordance with Article 2 (6). 4.Users are obliged to return all borrowed documents and to cover all payments they owe th after the termination of their relationship with CU. After a change in their relationshi are obliged to settle their obligations under Appendix No. 2 Uniform Loan Rules. Users m summary of their obligations by logging into their account, or they may request a statem obligations in any sectional library after submitting their identity card. 5.Users are obliged to provide compensation for any damage they cause to the CU Library in the relevant legislation. 6.The user’s right to use library and information services in the CU Library may be suspen director in the case of serious or repeated breaches of these Rules. This provision also the user’s access to the database of copyrighted works not available on the market; see these Library and Circulation Rules. The CLCU director will make a decision based on the the sectional library management that proposed the suspension and the opinion of the rel management. The official opinion is sent to the user by the CLCU director. *========================================================================================= * Article 5 – Circulation Rules *========================================================================================= 1.Loans in sectional libraries which make use of the system are governed by the Uniform Lo amended, forming Appendix No. 2 to the Charles University Library and Circulation Rules. 2.Users must not lend the borrowed documents to other persons. Users are obliged to inspec documents and report any defects discovered to the library staff immediately. A loan may out if the user has undischarged obligations to the CU Library (unreturned documents, un etc.). A loan may be renewed unless another user has requested the document. The loan re performed only before the expiry of the loan period and providing that the maximum loan been exceeded. 3.Users are obliged to return the borrowed documents in the same condition in which they w considering normal wear. Documents must be returned to the sectional library from which borrowed. 4.Users are informed via email that their request has been processed. Documents may be col in the sectional library in which they have been prepared for the user. The requested do collected by the date provided in the email. 5.A grant loan is intended for grant holders. It may be lent only to the investigator for period. Study loans are intended primarily to students of the sectional library faculty. are intended primarily to the students and employees of the given faculty. 6.If users fail to return the borrowed documents within the set time, they may be sent ove Overdue notice fees and fines for exceeding the loan period are provided in the List of for exceeding the loan period is not linked to the sending of an overdue notice. The CU decide to recover the default loans or money claims including accessories in court. The recovery proceedings are provided in the List of Fees. 7.Users are obliged to cover all fees and fines arising from the use of CU Library service *========================================================================================= * Article 6 – Loss of Documents and Methods of Compensation for Loss *========================================================================================= 1.Users are fully responsible for the condition of borrowed documents, and they have a dut the CU Library immediately if they cannot return the documents because of loss, destruct thereto regardless of the fact whether the damage was caused intentionally or by neglige party or without their fault (force majeure). 2.The CU Library will request that the unreturned, lost, or damaged documents be compensat the following ways: a.Another copy of the same document of the identical publication and binding (the equiva compensation); b.The same document of later publication; c.Another document with the same information and financial value; or d.Monetary compensation including accessories. The methods of compensation are provided in the order of preference of the CU Library. T compensation and the time for its provision are always decided by the designated person library to which the damage was caused. 3.The time for the provision of compensation starts running on the day on which the user h about the decision on compensation. Such decision determines the method and extent of co the time for its provision. The relevant service charges, fines and claims are also dete to the List of Fees of the CU Library, and other information necessary for the proper pe user’s duties is communicated. 4.If the designated person in the sectional library decides that the document is to be rep another copy  of the same document of the identical publication and binding, the same do publication, or another document with the same information and financial value, the user give the document (replacement) to the staff of the sectional library by the set time li the prescribed charges for the library processing of the replacement and the loss of the RFID chip and the fine. 5.If the designated person in the sectional library decides on monetary compensation, the duty to pay the amount determined including the related fees and the fine within the tim accordance with the decision on the method of compensation for the unreturned, lost, des damaged document the user will pay monetary compensation in the amount of: a.The current purchase price of the same document of the identical publication and bindi document is available on the market including the expedient and necessary costs of the the document; b.The current purchase price of the same document of later publication if such document the market including the expedient and necessary costs of the acquisition of the docum c.The current purchase price of another document of the same information and financial v is available on the market including the expedient and necessary costs of the acquisit document; d.The fee for every page of the copy of the replaced document including the set fee for of the document (the price of binding). The number of pages is determined according to bibliographical record in the system. In the case of documents in which the pages are the price of the copy made is determined by the management of the sectional library. 6.In the case of documents which are historical, rare, interesting for collectors, a part heritage, singular copies, or other similar cases, the users are obliged to cover the mo compensation including accessories of the claim, particularly the late payment interest of enforcement of the claim in the proper court. In such cases, monetary compensation is individually, for example by an expert report or as the auction price of the document, i antiquarian bookshop, the price in auction catalogues, etc. *========================================================================================= * Article 7 – Access to the Database of Works Not Available in the Market – Rights and Dut Users *========================================================================================= 1.Sectional libraries will enable registered users to use the service of the National Digi – Works Not Available in the Market” (hereinafter “NDK-DNNT,” the abbreviation of the Cz provided under a licensing agreement between the National Library of the Czech Republic OOA-S, the collective administration organisations. 2.Users are entitled to read the displayed documents, use their content for their own pers for study, instruction, and research purposes (including quotation). 3.Reproduction of displayed documents, i.e., printing, saving on a USB or other storage me reproduction in any other way (e.g., using mobile phone or camera) is not allowed. 4.When working with NDK-DNNT it is not admissible to use any forms of robots or other tool content downloading. The access of registered users who use non-standard tools in their browsing, or saving data from licensed resources may be suspended or rejected. 5.To access the NDK-DNNT service, registered users must enter login details. To log in, th user uses the same username and password as for logging in to their user account in the 6.If a registered user breaches the conditions for the provision of the NDK-DNNT service, will apply Article 4 (5) and (6) by analogy. 7.The National Library of the Czech Republic processes and stores the personal data of reg in relation to the use of NDK-DNNT service for the period of one calendar year following service. The personal data include identification details, connection sessions, login hi *========================================================================================= * Article 8 – Transitional and Final Provisions *========================================================================================= 1.The CLCU and sectional libraries will publish these Charles University Library and Circu their website. 2.Individual faculties and units may issue operational rules for sectional libraries in wh regulate other services and the terms of their provision which are not expressly regulat Library and Circulation Rules. Operational rules come into effect on the date of their p website of the sectional library. 3.Users who registered before the legal effect of these CU Library and Circulation Rules a become users of all sectional libraries of the CU Library; the length of registration of card in the system remains unaffected. 4.The List of Sectional Libraries is provided in Appendix No. 1 [ URL "UKEN-1607.html "] t directive. 5.The Uniform Loan Rules form Appendix No. 2 [ URL "UKEN-1606-version1- final_priloha_2_novy_kr_20220826.pdf"] to this directive. 6.Information regarding the processing and protection of personal data is provided in Appe "UKEN-1608.html "] to this directive. 7.The List of Fees is provided in Appendix No. 4 [ URL "UKEN-1609.html "] to this directiv 8.The Rector’s Directive No. 36/2019 [ URL "UKEN-1167.html "] is hereby repealed. 9.These CU Library and Circulation Rules become effective on 15 May 2022. In Prague on 4 May 2022 .pdf to download [ URL "UKEN-1606-version1-final_novy_kr_20220826.pdf"] .doc to download [ URL "UKEN-1606-version1-final_novy_kr_20220826.docx"] *========================================================================================= * ***** APPENDICES ***** *========================================================================================= Appendix No. 1 – The list of libraries [ URL "UKEN-1607.html "] Appendix No. 2 – Uniform Loan Rules [ URL "UKEN-1606-version1-final_priloha_2_novy_kr_2022 Appendix No. 3 – Information on the Processing and Protection of Personal Data [ URL "UKEN Appendix No. 4 – The List of Fees [ URL "UKEN-1609.html "] https://www.zakonyprolidi.cz/cs/2001-257 ILL – an abbreviation for Interlibrary Loan, a loan service for users of other public libr the CU Library collection. https://cuni.cz/UK-10771.html [1] See Rector’s Directive No. 44/2020, Article 1 – Types of Identity Cards, (1) (d) - htt UK-10771.html (in Czech only) Webservice system interface is available at: https://is.cuni.cz/webapps/ https://www.uoou.cz/gdpr-obecne-narizeni/ds-3938/p1=3938 https://cuni.cz/uk-125.html RFID chip forms part of the protective system of the CU Library collection, it is integrat and its cost is higher than the cost of a label with the barcode.