Before Mobility












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            1.After receiving a message from the faculty's Erasmus+ coordinator [ URL "https://cuni.cz

              or the coordinator for the basic unit stating that you have passed the selection procedu
              foreign institution about the next steps (agreement on the final dates of your stay, con
              mobility, administrative and practical matters).

            2.We recommend dealing with the issue of accommodation as soon as possible after the mobil
              confirmed by Charles University and the foreign institution. You can get recommendations
              foreign institution or draw inspiration from the experiences of doctoral students on Cha

              [ URL "https://www.charlesabroad.cz/damo"] .
              NOTE: We have, especially in recent years, observed an increased risk of scams on the pr

              market. Therefore, please be careful when choosing your accommodation. In case of questi
              to use CU Legal counselling services [ URL "https://centrumcarolina.cuni.cz/CCENG-84.htm
            3.In the application you have created via the CU Web Applications [ URL "https://is.cuni.c

              lang=en"] ., fill in the Learning Agreement for Traineeship, which must correspond to yo
              programme at Charles University and complement it appropriately.
            4.Generate the Learning Agreement for Traineeship from the CU Web Applications in pdf form

              have it signed by the responsible person at Charles University (most often an Erasmus+ C
              Vice-Dean for International Affairs) and send it to the Erasmus+ coordinator of the fore
            5.The foreign institution will issue with a Letter of Acceptance/Admission Letter to confi

              dates of your Erasmus+ internship. Your scholarship will be calculated precisely accordi
              data. If the foreign institution does not have its own template for an invitation letter
              this one [ URL "UKEN-2371-version1-erasmus_acceptance_letter_template.docx"] . The Lette

              can be also issued in a form of an official acceptance e-mail.
            6.After you have sent the signed Learning Agreement and the Letter of Acceptance to the Er
              coordinator, your online application will be moved to “accepted” status. In the online f

              then be able to fill in your euro account and planned mode of transport to and from your
              this point, you can already count on guaranteed funding for your mobility. Open a euro a
              Czech Republic-based bank (Revolut is not permitted) and enter the account number in the

              field in the online application. The scholarship will be sent to this account in euros a
              + Participant Agreement has been signed. When entering your bank details into the UK Web
              please check the information carefully. If the account number is entered incorrectly, yo

              entitled to a resend of the scholarship. 
              • You will usually receive your scholarship within 7–14 days after signing the Participa
                (max. 30 days).

              • If your stay lasts for 180 days or less, the scholarship will be paid to you at once.
              • For stays of over 180 days, the amount will be split into 2 instalments.
            7.After entering the euro account and planned mode of transport details, you will be asked

              a Participation Agreement, which must be signed in person at the European Office of the 
              Relations Department of the Rectorate of Charles University (Ovocný trh 3, Prague 1. Go 
              the right of reception – 1st floor, office 109). The Participant Agreement may also be s

              (with power of attorney [ URL "UKEN-2371-version1-erasmusout_powerofattorney.docx"] ).
            8.The condition for signing the Participation Agreement is the submission of a Learning Ag
              Traineeship signed by the student, the home faculty, and the foreign institution (origin

              required, copies are sufficient).
              NOTE: If you are planning to go on mobility in less than two weeks' duration and you hav
              invited for signing the Erasmus+ Participant Agreement, please check in the online appli

              your contract has not already been printed. If it has and you have not received an invit
              the Participant Agreement by e-mail, please contact us at: erasmus.outgoing(zavinac)ruk.
              "erasmus.outgoing(zavinac)ruk.cuni.cz"] .

              • The Participation Agreement must be signed at least 1 day before your departure!
            9.Before your departure, make sure that you arrange appropriate travel insurance with rega
              type of mobility and planned activities (e.g. if you plan to take part in adrenaline spo

              destination, it is advisable to consider appropriate additional insurance). NOTE: Insura
              European Health Insurance Card in the EU may not be sufficient for all situations, e.g. 
              repatriation or special medical intervention.

            10Useful information on support in emergency situations and crises within the framework of
              mobility can be found here [ URL "https://cuni.cz/UKEN-588.html"] .