Grant Rules ****************************************************************************************** * ****************************************************************************************** Under section 36 (2) of Act No. 111/1998 Sb., to regulate higher education institutions an amend other laws (the Higher Education Act), the Ministry of Education, Youth and Sports r Grant Rules of Charles University under Ref. No. MSMT-38084/2016  on 14 December 2016. ……………………………..                                                                                       Gondková                                                                        Director of the Department ****************************************************************************************** * Grant Rules of Charles University of 14 December 2016 ****************************************************************************************** Under sections 9 (1) (b) and 17 (1) (k) of Act No. 111/1998 Sb., to regulate higher educat and to change and amend other laws (the Higher Education Act), as amended, and Article 12 Constitution of Charles University, the Academic Senate of Charles University has adopted Grant Rules as an internal regulation: ****************************************************************************************** * Article 1 Introductory Provision ****************************************************************************************** These Rules govern the details concerning internal grant financing (“Grant Financing“) at University (“the University”). Grant Financing is one of the ways of securing financial me scientific, research, development, innovative, artistic, or other creative activities carr University. ****************************************************************************************** * Article 2 Grant Financing ****************************************************************************************** 1.The system of Grant Financing at the University is composed of the following parts: a.the Grant Agency of the University (“GA UK”); b.specific university research projects (“SVV Projects”). 2.The following bodies are involved in securing Grant Financing: a.the Grant Council of the University (“GR”); and b.the Supervisory Board of Grant Financing (“DR”). 3.Grant Financing under these Rules is sourced from the financial means for specific unive allocated to the University, and any other financial means earmarked from the University distribution of these financial means between the GA UK and SVV Projects is set out in t University. Any property purchased with  these financial means is the property of the Un 4.The Rector?s Office is in charge of the administrative management of Grant Financing. ****************************************************************************************** * Article 3 GA UK ****************************************************************************************** 1.Subject-area boards of the GA UK for the humanities, natural sciences, and medicine are the organisation of activities of the GA UK. 2.The implementation by the GA UK is governed by the Principles of Activities of the GA UK Principles”) issued as a directive by the Rector after consideration by the Research Boa University. 3.The Principles regulate the elements stipulated in these Rules, and, as appropriate in a these Rules, the details of the electronic manner of implementation by the GA UK, as wel details.   ****************************************************************************************** * Article 4 The Grant Council of the University ****************************************************************************************** 1.The GR is a permanent advisory body to the Rector for the distribution of financial mean the GA UK (“Grant Financial Means”). 2.Unless the Rector determines otherwise, the members of the GR include a Vice-Rector, and deputy chairs of the subject-area boards of the GA UK. The Rector may appoint other memb from among distinguished scholars after consideration by the Research Board of the Unive a vice-dean of a faculty or a director of another unit of the University may not be memb 3.The Rector appoints the members of the GR, including its chair, for a period of three ye may remove a member of the GR if he fails substantially to fulfil his obligations. 4.Above all, the GR: a.prepares a draft of the Principles and after their issuance oversees their observance; b.coordinates the activities of subject-area boards of the GA UK (“Subject-Area Boards”) c.coordinates the cooperation with evaluators and reviewers (Article 6 (7)) of grant pro d.proposes maximum amounts of financing for grant projects for individual Subject-Area B e.proposes the amount of financial means for the work of the GA UK; these financial mean be used to pay for the activities of evaluators and members of Subject-Area Boards who the tasks of reviewers, and, where appropriate, other activities necessary to secure t evaluation of grant projects; f.submits proposals for awarding or not awarding a grant, or continuing, phasing out, or a grant project based on the relevant documents submitted by Subject-Area Boards; in t awarding a grant, or continuing or phasing out a grant project, the proposal must incl allocation of financial means; g.prepares the evaluation of completed grant projects based on the relevant documents su Subject-Area Boards; h.gives its opinion concerning any conflicts arising in the activities of a Subject-Area Subject-Area Boards; i.deals with suggestions and comments regarding the activities of the GA UK. 5.The maximum amount of financing under paragraph 4 (d) and financial means under paragrap determined by the total amount of Grant Financial Means for the GA UK set out in Article 6.Meetings of the GR are convened and chaired by the chair of the GR, who may authorise an the GR to chair the meeting. The minutes of the meetings of the GR are taken and publish manner. 7.The GR is quorate if a majority of its members are present. A resolution of the GR is ad least two thirds of the members of the GR present voted in its favour. 8.The GR may invite other experts, who do not have the right to vote, for consultation. 9.Resolutions of the GR represent recommendations to the Rector. 10The results of calls for proposals of the GA UK and SVV, approved by the Rector, are pub publicly accessible part of the University website. The list of awarded projects is avai websites of the GA UK and SVV. ****************************************************************************************** * Article 5 Supervisory Board of Grant Financing ****************************************************************************************** 1.The DR is concerned with the observance of the relevant legislation, internal regulation University, and the Principles in the activities of the GA UK, and in this connection th the activities of the GR and the Subject-Area Boards. 2.The DR continuously monitors the economical use of Grant Financial Means, including the financial means allocated to individual grant projects. 3.Members of the DR are entitled to inspect all documents of the GR and of the Subject-Are GA UK. They may also take part in individual meetings of the GR and Subject-Area Boards, have the right to vote. 4.When fulfilling its responsibilities, the DR deals with suggestions and comments regardi 5.The DR will inform the Rector, without delay, of any deficiencies found and will suggest them. 6.The DR has six members, one of whom is nominated by the Academic Senate of the Universit Senate”), one by the Research Board of the University, the third member being the Chief Officer, and the remaining three members represent the fields under Article 3 (1). A mem a member of a Subject-Area Board may not be a member of the DR. 7.Members of the DR are appointed by the Rector. 8.The Rector will appoint a member of the DR nominated by the Senate or by the Research Bo University as chairman of the DR. 9.The term of office of members of the DR is three years. The Rector may remove a member o fails substantially to fulfil his obligations. ****************************************************************************************** * Article 6 Subject-Area Boards of the GA UK ****************************************************************************************** 1.Members of Subject-Area Boards are appointed by the Rector in particular from among pers the research boards of the faculties and higher education institutes; each research boar a maximum of four candidates. At least one member of the Subject-Area Board is not an em University. 2.The Subject-Area Board will elect its chair and deputy chair from among its members. The will substitute for the chair in his absence; and in other cases to the extent determine 3.The term of office of members of the Subject-Area Board is three years. The same person or deputy chair of the Subject-Area Board for a maximum of two successive terms of offic 4.The Rector may, upon a proposal of the chair of the Subject-Area Board, remove a member respective Subject-Area Board. The chair of the Subject-Area Board will submit such prop member of the Subject-Area Board substantially fails to fulfil his duties. 5.The Subject-Area Board considers applications to continue grant projects, and proposals projects, and arranges for their assessment. 6.When dealing with applications to continue a grant project, the Subject-Area Board will, the evaluation by reviewers, propose: a.continuation of the grant project with the allocation of financial means in the expect b.continuation of the grant project with the allocation of financial means in a lower th amount; c.termination of the grant project where the annual implementation report shows serious if the use of the financial means seriously violated instructions, or if changes have research team in breach of Article 7 (2) or (3) and no other changes have remedied the d.phasing out the grant project where its termination would result in a serious devaluat results reached; the Subject-Area Board will propose allocating a minimum amount of fi complete the grant project. 7.When dealing with applications for new grant projects, the Subject Area-Board will, with evaluation by the reviewer and evaluators, rank them, and, for the projects proposed for it will indicate the amount of financial means proposed. A reviewer is appointed by the Board for a group of field-related grant project proposals. At least two evaluators are the Subject-Area Board for each application for a grant project; several applications ma one evaluator. 8.In addition, the Subject-Area Board carries out in particular the following activities: a.monitoring the use of allocated Grant Financial Means for individual projects; b.evaluating all completed grant projects on the basis of their assessment; c.within its competence, dealing with suggestions and comments regarding the activities While carrying out its activities, the Subject-Area Board cooperates with the GR. 9.The meetings of the Subject-Area Board are convened and chaired by its chair. The minute of the Subject-Area Board are taken and submitted to the GR and DR. 10The Subject-Area Board is quorate if a majority of its members are present. A resolution Area Board is adopted if an absolute majority of members present voted in its favour. ****************************************************************************************** * Article 7 Grant Projects ****************************************************************************************** 1.The criteria for the evaluation of grant applications and applications to continue a gra well as for the evaluation of completed grant projects, are stipulated in the Principles 2.A grant application or an application to continue a grant project may be submitted by a enrolled at the University and who pursues his studies in a doctoral programme of study programme of study (“Applicant”). The Applicant may submit only one application within t deadline. An application to continue a grant project may not be submitted if approval th result in exceeding the original duration of the project; the GR may, in cases worthy of consideration, allow an exception. 3.The application must also state the names and other details of the persons who are to be proposed research team. A student may simultaneously be a member of several research tea indicated on several applications, but only for three projects maximum; the details are the Principles. The members of a proposed research team always include a supervisor of t or, if the Applicant is not pursuing his studies in a doctoral programme of study, anoth academic staff who is usually the advisor of the student who has been assigned a thesis. students of doctoral or master’s programmes of study in a research team must at least eq of other members of the research team. The application must also state the duration of t grant project; grant projects may have the duration of one to three years. 4.The application must state the programme in which the Applicant is pursuing his studies under Article 3 (1) in which the programme belongs. 5.The dates for submitting grant applications or applications to continue a grant project, as their formal elements and ways of submission, including in electronic form, are speci Principles. A grant application or an application to continue a grant project is submitt Rector’s Office, usually through the faculty where the Applicant is enrolled.  6.The application must include a statement of the dean of the respective faculty, and a st supervisor, or the member of academic staff under the third sentence of paragraph 3. If the respective faculty opposes the application, he must provide a justification therefor the application will be kept on file, but will not be evaluated nor otherwise assessed. to continue a grant project must include a report on the results achieved and on the use means; the requirements as to the content of such report may be set out in the Principle 7.The Applicant will be notified as to whether or not a grant has been awarded, or, where of continuation, phasing out, or termination of a grant project. In the case of awarding or phasing out a grant project, the notification will include information concerning the financial means allocated or, where appropriate, instructions for their use. 8.If the lead researcher is pursuing his studies in a doctoral programme of study, the man financial means allocated is governed by a contract concluded between the University and researcher. The lead researcher is responsible for the proper and economical use of the allocated. 9.Apart from cases under paragraph 8, the management of financial means allocated is gover contract concluded between the University and the member of academic staff under the thi paragraph 3 which is signed by the Applicant as well. The responsibility of this member staff for the proper and economical use of the financial means allocated, and the positi Applicant, is governed by the contract. 10The limits on wages, other personnel costs, and costs for scholarships and bursaries wit project are set out in the Principles. ****************************************************************************************** * Article 8 SVV Projects ****************************************************************************************** 1.The details about the implementation of SVV Projects at the University, the elements of applications, the requirements and dates for the submission of applications, the evaluat for applications, the distribution of Grant Financial Means for SVV Projects, the limits project costs, and the elements of final implementation reports are stipulated in the Pr Implementation of SVV Projects, issued as a directive by the Rector after consideration Board of the University. The Senate gives its opinion on the Rector’s directive under th sentence. 2.Article 4 (1), Article 4 (4) (a), and Article 4 (8) apply by analogy to the scope of com responsibility of the GR during the implementation of SVV Projects. Other responsibiliti be set out in the Rector’s directive under paragraph 1. 3.Article 5 (1) - (5) applies by analogy to the scope of competence and responsibility of the implementation of SVV Projects at the University. ****************************************************************************************** * Article 9 Transitional Provision ****************************************************************************************** Members of bodies appointed under previous regulations are considered to have been appoint regulation. Their term of office is not affected by this regulation. ****************************************************************************************** * Article 10 Final Provisions ****************************************************************************************** 1.The Grants Code of Charles University in Prague registered by the Ministry of Education, Sports on 27 October 1999, as amended, is hereby repealed. 2.These Rules were approved by the Senate on 25 November 2016. 3.These Rules come into force on the date of registration by the Ministry of Education, Yo 4.These Rules become effective on the first day of the calendar month following the date o force. PhDr. Tomáš Nigrin, Ph.D. Prof. MUDr. Tomáš Zima, DrSc. President of the Academic Senate Rector Article 12 (4) of the Constitution of Charles University. Translator’s note: Words importing the masculine include the feminine, and unless the cont requires, words in the singular include the plural and words in the plural include the sin S. 3 (2) (c) of Act No. 130/2002 Sb., to support research, experimental development, and i public funds, and to amend certain related acts (the Act to Support Research and Developme S. 36 of the Higher Education Act. The registration was completed on 14 December 2016.