Code of Rules for Accommodation and Catering Services ****************************************************************************************** * ****************************************************************************************** Under section 36 (2) of Act No. 111/1998 Sb., to regulate higher education institutions an amend other laws (the Higher Education Act), the Ministry of Education, Youth and Sports r Code of Rules for Accommodation and Catering Services under ref. N. MSMT-38084/2016 on 14                    ………………………………….. Mgr. Karolína Gondková ****************************************************************************************** * Code of Rules for Accommodation and Catering Services of Charles University of 14 Decemb ****************************************************************************************** Under sections 9 (1) (b) and 17 (1) (k) of Act No. 111/1998 Sb., to regulate higher educat and to change and amend other laws (“the Higher Education Act”), as amended, the Academic University has adopted the following Code of Rules for Accommodation and Catering Services regulation: ****************************************************************************************** * Part I Introductory Provisions ****************************************************************************************** *========================================================================================= * Article 1 Fundamental Provisions *========================================================================================= This Code governs the rules for the provision of accommodation services in the dormitories University (“Dormitories”) and the provision of catering services in the refectories of Ch University (“Refectories”), as well as the powers of the bodies of other units of Charles University”) in charge of providing these services, relations between these bodies and the bodies of the University, and the self-governance of residents.  *========================================================================================= * Article 2 Dormitories and Refectories *========================================================================================= 1.Dormitories and Refectories (“DaR”) are special-purpose service facilities of the Univer of providing accommodation and catering services in particular to the members of the Aca of the University. 2.The DaR provides accommodation services in particular to students of the University and under the conditions stipulated in this Code, the Rules for the Internal Governance for and Refectories (“the Rules for the Internal Governance”), the contract made between the the DaR (“the Director”) and the residing person (“the Contract”), the principles of acc Dormitories (“Accommodation Principles”), general rules for accommodation, and the Direc or the Rector’s directives issued on the grounds of an internal regulation of the Univer 3.The DaR provides catering services in particular to students and employees of the Univer other persons under the conditions stipulated in this Code, the Rules for the Internal G principles for the provision of catering services, general rules for catering, the colle and the Director’s directives or the Rector’s directives issued on the grounds of an int of the University. ****************************************************************************************** * Part II DaR Organisation and Bodies, Regulations, and Documents ****************************************************************************************** *========================================================================================= * Article 3 DaR Bodies and Dormitory Councils *========================================================================================= 1.DaR bodies are the Director, Dormitories, and Refectories Board (“the Board”) and the Pa Dormitory Councils (“the Panel”). Dormitory councils are created at the dormitories. 2.The office of the Director, member of the Board, member of the Panel and member of the C be held only by a person who has reached the age of 18 and is legally competent. Another applicable to the Director and a member of the Board is that the person has no record of convictions; this means that, for the purposes of this internal regulation, the person h convicted of any intentional criminal offence. *========================================================================================= * Article 4 Rules for the Internal Governance *========================================================================================= 1.The Rules for the Internal Governance constitute an internal regulation of the DaR. 2.The draft of the Rules for the Internal Governance is submitted for consideration to the of the University (“the Senate”) by the Rector. The Director submits the draft of the Ru Internal Governance upon approval of the Board to the Rector unless otherwise provided i 3.The Rules for the Internal Governance regulate in particular the activities, division, m internal structure of the DaR and it specifies powers, acts, and mutual relations among 4.The Rules for the Internal Governance determine the DaR internal audit system, the syste evaluation, and the method of dealing with complaints and motions concerning accommodati services. *========================================================================================= * Article 5 Director *========================================================================================= 1.The Director is the managing and executive body of the DaR. 2.The Director is appointed by the Rector on the basis of a selection procedure. At least members of the selection committee are representatives of the Senate, and a representati is always a member of the selection committee. 3.The Director is removed from his office by the Rector upon a motion of the Senate, the B own initiative upon consideration by the Board. 4.The Director represents the University in all matters relating to the DaR and the accomm catering services provided by the DaR unless otherwise provided by an internal regulatio University or a Rector’s directive issued on the basis of an internal regulation of the *========================================================================================= * Article 6 Board *========================================================================================= 1.The Board is concerned with maintaining the function of the DaR, asserting the interests University and the Academic Community of the University in the DaR activities, and the e economic management of the University funds and property administered by the DaR. 2.The Board acts as the external audit body of the DaR. 3.The Board consists of seven members. The Rector appoints three members upon nomination b and one of those nominees must be an employee of the University; two members upon nomina Panel; and two members of the Rector’s own initiative. The term of office of the Board i A member of the Board may be removed from his office by the Rector before the expiry of office; if the removal of a member is proposed by the person who nominated him, the Rect him. The Board chooses the Chair and the Vice-Chair from among its members. 4.The Board: a.approves the draft Rules for the Internal Governance submitted by the Director; b.approves the Director’s proposal to issue accommodation principles; c.approves the Director’s proposal to issue the principles for the provision of catering d.approves the Director’s proposal to determine standard prices for accommodation; e.approves the Director’s proposal to determine the process of deciding prices of cateri f.approves the annual report on activities and financial management of the DaR submitted Director; g.approves the Code of Procedure for the Board; h.approves electoral rules for the election of members of dormitories’ councils; i.approves the Director’s motions for appointment and removal of members of the Objectio j.submits to the Rector a motion for the removal of the Director; k.comments on the draft model contract submitted by the Director; l.comments on the draft general terms of accommodation and the draft general terms of ca m.comments on the draft budget of the DaR; n.comments on making leases for non-residential premises or immovable property which are in Article 50 (1) (d) of the Constitution of the University, or leases for non-residen immovable property if the respective property exceeds 200 m2 in area and the duration three years; o.comments on the plan to dispose of movable property whose purchase price  exceeds the in Article 50 (1) (d) of the Constitution of the University and on the plan to change property management (Article 7 (2) of the University Property Management Rules) concer p.comments on the Director’s intention to waive a debt or a claim worth more than 100,00 q.comments on other matters submitted by the Senate, the Rector, or the Director or on t for in the Rules for the Internal Governance; r.delegates its representatives to committees unless otherwise provided in the Rules for Governance; s.submits motions to the Director or the Panel; t.executes powers of auditing the provision of accommodation and catering services, desi to perform such audits, and deals with complaints under the Rules for the Internal Gov u.submits the motion for audit of management of the DaR and, in justified cases, submits to the Rector or the Senate; the Rules for the Internal Governance may stipulate the c instances where the Board directly participates in the audit of management through its v.proposes a member of selection committee for the appointment of a Director to the Rect w.submits the annual report on its activities to the Rector and the Senate. 5.The Board has a quorum only if a simple majority of all its members is present; the appr majority of all members present is required to pass a resolution. 6.The Board may approve or disapprove the Director’s motions under paragraph 4 (a) to (f); amend the motion are not admissible. The Director may, however, amend or withdraw the co from the agenda at the session of the Board. 7.Members of the Board have a duty to inform the body which nominated them about proposals 4 (a) to (e); in the case of the Senate it is the Social Committee of the Senate. 8.If the Board fails to approve the Director’s motion under paragraph 4 (a) to (f) or (i) submissions, or if it fails to consider the submitted motion in thirty days from its sub reason worthy a special consideration, the Director may apply to the Rector to: a.submit the draft Rules for the Internal Governance for approval to the Senate, or b.issue the documents mentioned in paragraph 4 (b) to (f) as the Rector’s directives or remove a member of the Objections Committee, always upon the opinion of the Social Com Senate. Along with the application to the Rector, the Director submits the opinion of the Board concerned, if the Board had adopted such opinion; the opinion is then considered at the Social Committee of the Senate to which the Director and a representative of the Board m 9.If the Board fails to adopt a resolution on the Director’s motion, on which it is suppos within 30 days of its submission, it is assumed that it has commented. In the case under and if the Rules for the Internal Governance so provide in cases under paragraph 4 (q) a limit under sentence one is shortened to 15 days. 10The details of the Board meetings, including the possibility of voting by letter, are re the Code of Procedure for the Board. Administrative support for the Board is provided by The minutes of the Board meetings are published on the publicly accessible part of websi official notice board of the DaR and they are sent to the Rector and the Senate. *========================================================================================= * Article 7 Panel *========================================================================================= 1.The Panel is an advisory body representing students residing in dormitories. 2.The members of the Panel are the chairs of dormitory councils. The Panel elects its Chai a Vice-Chair, from among its members. 3.The Panel: a.approves the Code of Procedure for the Panel; b.approves the Code of Procedure for the dormitory council; c.proposes to the Rector the appointment of two members of the Board; d.comments on the draft Residential Rules submitted by the Director; e.comments on the draft determination of fees for services provided to students with acc unless the Rules for the Internal Governance provide that such draft is commented on b council; f.comments on matters submitted by the Director, dormitory council, or those provided fo for the Internal Governance; g.delegates its representatives to committees if the Rules for the Internal Governance s h.executes powers of reservation of accommodation in dormitories under the Rules for the Governance or the accommodation principles; i.executes powers of auditing the provision of accommodation and possibly also catering dealing with complaints under the Rules for the Internal Governance; j.submits motions to the Director, the Panel, or the dormitory council. 4.The details of the Board meetings, including the possibility of voting by letter, are re Code of Procedure for the Panel. The procedure for the case of inaction of the Panel is Code of Procedure. Administrative support for the Panel is provided by the DaR. The minu meetings are published on the publicly accessible part of website and on the official no the DaR. *========================================================================================= * Article 8 Dormitory Council *========================================================================================= 1.The Dormitory Council is a self-governing body of students residing in a dormitory or do 2.The members of the Dormitory Council are persons elected at the respective dormitory or details are regulated by the Code of Electoral Rules for the Dormitory Council Members. Council elects its Chair, possibly also a Vice-Chair, from among its members. The office the Dormitory Council may be held only by a member of the Academic Community of the Univ 3.The Dormitory Council: a.comments on matters related to the respective dormitory or dormitories provided for in the Internal Governance; b.makes the reservations of accommodation in the respective dormitory within the scope o determined in the Rules for the Internal Governance or the accommodation principles; c.comments on the draft details of Residential Rules relevant for the respective dormito dormitories submitted by the Director; d.comments on matters submitted by the Dormitory Manager, the Panel, or those provided f for the Internal Governance; e.delegates its representatives to committees if the Rules for the Internal Governance s f.executes powers of auditing the provision of accommodation and dealing with complaints for the Internal Governance; g.submits motions to the Dormitory Manager or the Panel. 4.The term of office of the Dormitory Council members and the grounds for termination of D membership are provided in the Code of Electoral Rules for the Dormitory Council Members 5.The details of the Dormitory Council meetings, including the possibility of voting by le regulated by the Code of Procedure for the Dormitory Council. The procedure in the case the Dormitory Council is regulated by the Code of Procedure. Administrative support for Council is provided by the DaR. The minutes of the Dormitory Council meetings are publis publicly accessible part of website and on the official notice board of the DaR. *========================================================================================= * Article 9 Regulations Publishing, Regulations Compliance, Rectifying Provisions *========================================================================================= 1.The valid and effective regulations and documents mentioned in Articles 6 (4), 7 (3), an published on the publicly accessible part of website and on the official notice board of other possible forms of publishing the mentioned regulations and documents, the manner o other papers, as well as the detailed information of the publicly accessible part of the DaR are provided in the Rules for the Internal Governance. If the Rules for the Internal provide, publishing in the publicly accessible part of the DaR website may be replaced b possibility to inspect the regulation or the document under defined conditions. 2.The regulations and documents mentioned in Articles 6 (4), 7 (3), and 8 (3) as well as o and acts of the Director must be in compliance with the internal regulations of the Univ strategic plan of educational and scholarly, research, development and innovation, artis creative activity of the University, and with the annual plan for its implementation. Th correspond to the economic, administrative, and technical potential of the DaR. 3.The regulations and documents mentioned in Articles 6 (4), 7 (3), and 8 (3) may not exte the Board, the Panel, or the Dormitory Council. 4.If the accommodation principles, the principles for the provision of catering services, form of a contract, the Residential Rules, the details of Residential Rules, the general accommodation, the general rules for catering, the Code of Procedure for the Board, the Electoral Rules for the Dormitory Council Members, the Code of Procedure for the Panel o Procedure for the Dormitory Council, or a directive or another act of the Director fail legal regulations or the internal regulation of the University, the Rector suspends the regulation of his own initiative or upon the Senate’s motion and calls on the respective the situation; if the situation is not rectified within the time limit set by the Rector the Code of Procedure for the Academic Senate is pursued. 5.Elements of the annual report on the DaR activities are provided in the Rules for the In Governance and within its scope in the Rector’s directive; overall information on dealin complaints about accommodation or catering services is always a part of the annual repor activities. ****************************************************************************************** * Part III Accommodation Services ****************************************************************************************** *========================================================================================= * Article 10 Dormitories *========================================================================================= 1.Dormitories are structural units of the DaR. 2.The list of dormitories and the details of the organization, management, and operation o including the position of the manager of the dormitory or dormitories, are regulated in the Internal Governance. 3.Electronic access systems and security CCTV systems in accordance with the law regulatin of personal data in force are used to ensure security to persons residing in dormitories protect University property. *========================================================================================= * Article 11 Types of Accommodation and Payments *========================================================================================= 1.Student accommodation in the dormitory may be: a.long-term; or b.other; the details are provided in the accommodation principles. Long-term accommodation means accommodation for an academic year or a school year or for period of study. A school year means the period from the beginning of the winter semeste the summer semester of the respective academic year. 2.The payments for accommodation are: a.standard prices; or b.other prices determined in the Director’s regulation. Such prices are increased by value added tax according to the relevant legislation and p local tax for the provision of accommodation to persons in accommodation facilities. 3.Standard prices are determined in the Director’s directive approved by the Board unless provided in this Code. 4.The standard price is a payment for the accommodation of students registered at the Univ another higher education institution in the Czech Republic, or for the accommodation of in exchange study programmes based on inter-governmental or inter-university agreements; apply to students or participants provided with above-standard services related to accom *========================================================================================= * Article 12 Methods of Payment and Due Dates *========================================================================================= The method of payment and due dates as well as the procedure in case of default in payment the contract and in the general rules for accommodation. *========================================================================================= * Article 13 Accommodation Principles *========================================================================================= 1.The accommodation principles specify the accommodation of the University students or oth in the University dormitories, in particular the types of accommodation, criteria for ev applications, and making of complaints. 2.The accommodation principles are issued as the Director’s directive approved by the Boar otherwise provided in this Code. 3.The accommodation principles are published on the publicly accessible part of the websit on the official notice board of the DaR. *========================================================================================= * Article 14 Principles for the Selection of Applicants for Long-term Accommodation at Dor *========================================================================================= 1.Applications for accommodation in dormitories are submitted every year unless the accomm the total period of study. 2.The selection of applicants for long-term accommodation in dormitories (“applicants”) is basis of evaluation of each application according to the criteria set in the accommodati 3.Applications for long-term accommodation in the University dormitories are always satisf applicant is a student in the programme of study offered at the University or was accept programme and is: a.a person in a condition of long-term poor health or a person with a disability; or b.a double orphan. Applications for long-term accommodation in the University dormitories are also always s applicant is a student in the doctoral programme of study offered/implemented as full-ti the University or was accepted to such programme and satisfies requirements set in the a principles. *========================================================================================= * Article 15 Application, Selection of Applicants *========================================================================================= 1.The application is submitted in the manner and on the dates determined in the accommodat 2.If the application fails to contain required elements or if it has other defects, the ap is called on to provide additional information and a reasonable time limit is set for hi additional information is not provided in the application, with the exception of data or which are marked as optional in the accommodation principles, the application is deemed submitted. 3.The selection of applicants is made under Article 14 on dates determined in the accommod principles. Each applicant is informed that: a.he will be granted accommodation according to his application; or b.the decision was other than that under paragraph (a); the details are specified in acc principles. In cases under paragraph (b) the applicant is advised of the possibility to raise an obj *========================================================================================= * Article 16 Decision on Application, Objection, and Objection Procedure *========================================================================================= 1.The decision to provide accommodation in a dormitory is made by the Director. 2.An applicant who is not satisfied may raise an objection against the Director’s decision is filed with the Director in the manner and within the time limit determined in the acc principles; the time limit may not be shorter than eight days from the publishing of the decision. 3.If the Director dismisses the objection, he refers it to the Objections Committee. Half of the Objections Committee are students. The Objections Committee accepts the objection reasons worthy of special consideration. 4.If the Objections Committee accepts the objection, the applicant will be provided accomm according to his application. If it is not possible, the applicant whose application was be offered other accommodation. *========================================================================================= * Article 17 Contract and General Rules for Accommodation *========================================================================================= 1.Applicants who have been provided accommodation in a dormitory enter into a contract; it specified in the accommodation principles. 2.The rights and duties of the resident and the provider of accommodation are provided in in the general rules for accommodation in force and come into effect on the date of maki subsequent changes to the general rules for accommodation do not apply to the rights and resident and the provider of accommodation. 3.The draft model contract is commented on by the Board and issued in the Director’s direc 4.The model contract is published on the publicly accessible part of the website and on th notice board of the DaR. 5.There is no entitlement for the making of a contract. 6.The contract and the general rules for accommodation are available to foreign applicants *========================================================================================= * Article 18 Residential Rules *========================================================================================= Residential rules regulate in particular the rules of conduct in dormitories. The draft Re are commented on by the Panel and issued in the Director’s directive. The Director may spe of the Residential rules applicable to the respective dormitory or dormitories in his dire respective Dormitory Council comments on this draft directive. ****************************************************************************************** * Part IV Catering Services ****************************************************************************************** *========================================================================================= * Article 19 Refectories *========================================================================================= 1.Refectories are structural units of the DaR. 2.The list of refectories and the details of the organization, management, and operation o including the position of the manager of the refectory or refectories, are regulated in the Internal Governance. *========================================================================================= * Article 20 Principles for Providing Catering Services *========================================================================================= 1.The principles for the provision of catering services regulate catering in refectories. as the Director’s directive approved by the Board, unless otherwise provided in this Cod 2.The principles for the provision of catering services are published on the publicly acce the website of the DaR and on the official notice board of the DaR. *========================================================================================= * Article 21 Catering for Members of the Academic Community *========================================================================================= Students are entitled to meals at a reduced (student) price if it is possible under the Un Academic staff and other employees of the University get meals according to the conditions collective contract. *========================================================================================= * Article 22 Transitional Provision *========================================================================================= Bodies established under the current regulation are deemed to be bodies under this Code an office remains valid. *========================================================================================= * Article 23 Final Provisions *========================================================================================= 1.The Code of Rules for Accommodation and Catering Services of Charles University in Pragu the Ministry of Education, Youth and Sports on 22 May 2009, as amended, is hereby repeal 2.This Code was approved by the Academic Senate of the University on 25 November 2016. 3.This Code comes into force on the date of registration by the Ministry of Education, You 4.This Code becomes effective on the first day of the calendar month following the date of force. PhDr. Tomáš Nigrin, Ph.D. Prof. MUDr. Tomáš Zima, DrSc. President of the Academic Senate Rector Translator’s note: Words importing the masculine include the feminine, and unless the cont requires, words in the singular include the plural and words in the plural include the sin Ss. 2326 and the following of Act No. 89/2012 Sb., the Civil Code, as amended. S. 21 (1) (b) of Act No. 111/1998 Sb., to regulate higher education institutions and to ch other laws, as amended. Act No. 108/2006 Sb., on social services, as amended. S. 36 of the Higher Education Act. The registration was completed on 14 December 2016.