Charles University Grant Agency Regulations ****************************************************************************************** * ****************************************************************************************** Call for the 18th round of applications of the Grant Agency of Charles University (2021) [ cuni.cz/UKEN-1332.html"] ****************************************************************************************** * ****************************************************************************************** Information for researchers with regard to the crisis situation (COVID-19): 1/ Using finances from item "Travel costs" At its meeting on 16 April 2020, the University Grant Council decided that it is possible funds from the “Travel costs” item to any other item for 17th round (year 2020), even in f additional request. The condition is that the changes are effective, economical, efficient the crisis situation (COVID-19). The change must be recorded and commented in the annual r condition should be compliant according to all GAUK rules and limits. If the above conditi cannot be ensured, the funds can be returned to GAUK. Note: According to the Ministry of Education, Youth and Sports, the funds are intended for and they cannot be transferred to the next year. 2/ In the annual reports, must be recorded, how the situation about COVID-19 affected the project. ****************************************************************************************** * The GA UK Competition ****************************************************************************************** The GA UK is funded by particular university research resources. It differentiates between (grant) projects and student academic conferences. While in the SVV Competition, both of t types are possible, GA UK ’s resources can only support research (grant) projects. Details regarding the GA UK competition can be found in Principles of Activities of the Gr Charles University and Grant Rules [ URL "UKEN-652.html "] of Charles University. The process for grant allocation for each new round of the grant competition begins at the beginning of the academic year and is announced by the rector. Applications for new projec exclusively through the GA UK app, accessible at www.is.cuni.cz/webapps [ URL "http://www. webapps"] approximately from October to November. What the application looks like: The Gra Look [ URL "UKEN-756-version1-grant_proposal.pdf"] The rector sets specific deadlines annu representatives must submit applications to the rectorate collectively on behalf of the fa these deadlines. Proposers submit applications according to faculty deadlines, which are g days earlier than those set by the rector (information about these deadlines is given by t proposer’s faculty). We recommend working closely with the faculty department for research submitting the application - the Faculty Department organizes informational meetings for i to the start of the competition. Grant projects may last one to three years. The application (or application for continuing existing grant project) may be submitted by any student enrolled at the university and stu doctoral or masters programs in standard length of study. The student’s studies must be un The application must also contain the names of and additional information about the propos the research team. All individuals must be listed as members of the team in order to get p award/scholarship from the grant. Bachelors students may not be awarded scholarships accor regulations. The applicant’s advisor, or, if the student is not in a doctoral program, a d employee who is generally the head of whatever thesis work the student has been given, is of the research team. The number of doctoral or masters students in the research team must equal to the number of the other members in the team. A student can begin work on the project while studying in the masters program and continue doctoral student. In the period between finishing their masters studies and beginning doct (approximately 3 months), the student may not, concurrently with the project, be engaged i factual, for example, financial, operations. As soon as they become a doctoral student at continue with the project in its full scope. ****************************************************************************************** * Basic Conditions of the Competition ****************************************************************************************** The two basic pieces of information, without which the student is unable to access the app student’s 8-digit ID number and their password. • The student number: it is the responsibility of each CU student to ensure they have thei University student ID. The ID is a chip card with the student’s personal information, a ba photograph, and signing strip and is valid throughout the student’s uninterrupted study at University. IDs are given to students by individual issuing centers. Complete information available on the independent webpage for CU IDs. • When the student is given their ID, they are also given a password. If they forget their must follow the instructions published on the webpage Central authorization of CU services The project proposer must know the ID numbers of the other members of the research team - their ID numbers to enter the GA UK app. The proposer may submit the application either in Czech (Slovak) or in English - the propo corresponding version of the form as well (it is not possible to submit the project propos with a Czech form or vice versa; the text of the application must also be in one language) version must be in English only. The proposer may submit only one application as the principal investigator in the given ap A student acting as principal investigator may work on only one project at a time. The stu contribute to up to three projects at a time and they may be named in up to three project a time. If the student contributes to one project, they may be named on up to two project they contribute to two projects, they may only be named on one project application; and if to three projects, they may not be names on any project applications. Students (in the doctoral program or in a combined form of study) may, in the context of t “financial claims” request a scholarship for research, which is governed by the CU Scholar The application must include the proposer’s program of study and the project workplace. Th must categorize the project into the appropriate Section of the Department Board. They mus whether the project is interdisciplinary or not (interdisciplinarity has to do with sectio various groups within one section, for example, A-PP/A-FGM). These projects are in no way others - the application is submitted into the main section, but the project reporter choo project reviewers from other sections. If the proposer has submitted a project proposal in the past, they must provide the projec project proposer may also include the names of reviewers who will not be judging the parti The filled-out application must be approved by the supervisor of the proposer (the approva and works via the GA UK app. The request for approval is sent to the supervisor automatica project proposer adds the supervisor and their email to the project). The application includes, among other things: • A statutory declaration of the proposer of the grant project: „I declare that I am the sole author of this proposal and as far as I know, its targets ar any other project financed by or submitted to the GA UK or any other grant agency. I am aw thematic similarity or link to an ending, ongoing or proposed project must be announced an the heading “Explanation of linkage to other ongoing projects“. I further declare that if in the Start Programme as the Principal Researcher I will give up my GAUK project. I have introduced to all members of research team content of proposed project and I am awa the approval of the Project Leader text of the project is not allowed to be shared with an research team.“ Supervisor must confirm that they agree with this honor statement. • The resumes of the researcher and supervisor of the project: The resume of the project supervisor must contain their 10 most prominent publications ove years. Part of the resume of the project supervisor for the fields of Natural Sciences and the total number of citations and h-index according to WoS. In the humanities and social s number of citations may be sourced from other databases, for example, SCOPUS or ERIH. The including the ORCID identifier (possibly also with the proposer of the grant project) or R • A statement from the ethical commission or the Form for the project test: o Only if they are part of the clinical tests / work with animals projects. o The approval of the Ethical commission must be attached to the project application. For submitted by one workplace, only one approval by the Ethical commission is necessary, howe application must attach a copy of the approval. o The Form for the project proposal is attached to the accepted project. ****************************************************************************************** * Submitting the proposal and the operation of the competition ****************************************************************************************** The proposer submits the application to the faculty’s Department of Science within the dea by the faculty. The dean of the faculty will approve the application if: • The application for the new project is in accordance with the strategic goals of the fac university; • It is possible to secure the necessary operational space for the project from faculty re • The composition of the project team is in line with the established goals. If the dean of the relevant faculty does not approve the application submission, they must reason; in this case, the application will be filed into evidence, but it will not be eval The project application is assigned to a so-called reporter. The reporter is not from the the project proposer. The reporter sends the project application for evaluation to at leas who are experts in the given issues and are also from a different workplace to the project Reporters for interdisciplinary projects will secure an reviewer from both sections. The r the project first and foremost according to the following criteria: • Scientific relevance of the project; • Treatment of the project proposal and the realistic nature of the project’s goal; • Conceptualization and method of the project work; • Measure of the financial burden; After a sufficient number of reviewers have reviewed the application, it is evaluated by t reporter. The reporter judges the quality of the project and the reviewers’ evaluations, b a final decision about the project’s funding. The application is the further evaluated within the group of the relevant Department Board is evaluated by the Department Board and then by the Grant Board. The findings of the CU G subject to approval by the Rector’s College. Because all evaluators are operating based solely on the information provided in the proje necessary to develop certain parts of the application in light of this fact. The applicant will be notified whether the grant project was accepted or not, that is, con eliminated, or terminated, via email. The researcher must sign a contract at the faculty d conditions for receipt of funds from Charles University’s budget for the grant project wit After the contract is signed, funds may be distributed. For information regarding the dist funds, go to www your faculty’s webpages or ask at your faculty’s financial department. Th GA UK competition are expected to be released in April of the given academic year. Requests for reevaluation of negative grant receipt decisions may be submitted up to 30 da results are announced. They should be submitted to the CU Grant Board at the GA UK’s addre If the principal investigator is a student in the doctoral program, the use of the allocat determined by a contract between the university and the principal investigator. The princi is responsible for the proper withdrawal and use of allocated funds. If the principal inve a student in the doctoral program, the use of the allocated funds will be determined by a the university and the academic employee named in no. 7 para. 3 of the Grant Regulations. must also be signed by the principal investigator. The contract determines the responsibil academic employee and the principal investigator with respect to the proper withdrawal and allocated funds. ****************************************************************************************** * Financial Resources ****************************************************************************************** Financial resources are always allocated to the project for one calendar year and may not the following year. Unused funds are returned by the faculty to the GA UK. If unused funds item may be used for a different item in the project, the contract allows for changes to b schedule of allocated funds, provided that the change in finances accounts at most 10,000 greater than that must be requested in writing by the accounting deadline. The amount of financial resources that may be allocated to new projects is capped at 300,0 These resources are divided as follows: • Wage resources, other personal costs, and deductions for social security and health insu • Scholarship • Travel costs (these include travel items proposed for researchers and members of the stu team; there is no limit to the amount of funds that may be requested. • Other non-investment costs • Indirect costs (formerly overhead costs) pursuant to no. 5 para. 2 of the Principles of for the faculty of the principal investigator, advisor, or academic employee. Indirect cos the project’s direct costs (that is, those listed in the preceding bullets). The amount is proposer, rather it is generated automatically by the app. • Notice: if you are unable to fill in a certain amount in a certain item line, make sure exceeded the limit for the project. Double check the amounts already filled in - in such s app may automatically reduce certain item costs. Limits on the financial resources which may be allocated to a project over the course of o follows: a. Wage resources and other personal costs: no more than 40,000 CZK per project, max. 20,0 goes to the advisor or academic employee pursuant to no. 5 para. 3 of the Principles b. Stipend resources: no more than 160,000 CZK per project, max. 80,000 CZK of which goes investigator. These amounts include deductions for social security and health insurance. The amount list make up at least 60% of the total amounts under (a) and (b). One person may receive from GA UK resources allocated to projects over the course of one c a. No more than 40,000 CZK in the form of wage resources and other personal costs, b. No more than 100,000 CZK in the form of a scholarship, c. No more than 100,000 CZK in the form of wage resources and other personal costs or scho Potential proposals for changes in the research project (changes to the research team, cha the financial needs of the project which need to be requested via contract, etc.) or reque reevaluation of the decision not to fund the project must be sent to the GA UK office (wit signature and a return address provided) by mail at Ovocný trh 560/5, 116 36 Praha 1, or b as a scan of the relevant document, to gauk(zavinac)ruk.cuni.cz [ MAIL "gauk(zavinac)ruk.c addressed to the Chairman of the CU Grant Board, prof. Volf. A request form [ URL "UKEN-75 zmeny_rozpocet_gauk_en.xlsx"] Requests for reevaluation of decisions not to fund projects should be sent to the CU Grant UK address. Letters to the CU Grant Board or its Chairman should be addressed to the GA UK corresponde by email (scanned documents) to gauk(zavinac)ruk.cuni.cz [ MAIL "gauk(zavinac)ruk.cuni.cz" Students of First Faculty of Medicine, Second Faculty of Medicine, Third Faculty of Medici Pharmacy in Hradec Králové, Faculty of Social Sciences, Faculty of Science, Faculty of Mat Physics should not send applications directly to GA UK rather via faculty. ****************************************************************************************** * Submitting annual/closing reports ****************************************************************************************** Researchers must submit an annual report (application for continuation) or closing report within the term set by the rector. Faculty deadlines are again binding for the researchers earlier than those set by the rector. Just like the project proposals, applications for co closing reports must be submitted to the rectorate collectively on behalf of the faculty b set by the rector. The annual/closing report must contain the results of the project and a commentary of the project’s budget. If certain financial resources were not used, they mus to the GA UK and this must be noted in the annual/closing report. Publications resulting f project must be listed as affiliated with the university and the faculty and must be dedic UK, otherwise they will not be considered results of the project. Annual and closing repor by the project reporter, the Department Board, and the Grant Board. ****************************************************************************************** * Criteria for evaluating closing projects ****************************************************************************************** a) Authorship The author/co-author must be a student from the team. If the author is the supervisor of t without a student researcher, the publication may not be considered a result of the projec may not be included in the closing report; b) Types of publications that allow the project to be considered “fulfilled” Only original publications either printed or patented. In the case of section C, these may in an impacted magazine; c) Evaluation “Excellent” – multiple relevant publications (by department); in the case of section C, wi “Fulfilled” – in sections A and B, an original publication accepted into print in a peer-r periodical; in section C, an original publication with IF “Fulfilled with reservations” - from 17th round of the grant competition (2020) “Evaluation postponed” – the closing report contains at least a manuscript ready for publi “Unfulfilled” – no publication and no expected publication and/or inappropriate use of fun d) Affiliation, dedication The contract for allocation of funds contains a pledge by the principal investigator and t that all project works, including all publications, are a product of complete or partial G support. Furthermore, the authors pledge that all publications will be affiliated with the the relevant faculty; publications that do not contain an affiliation or dedication will n as products of the GA UK project. Dedications Dedications to GA UK or to both GA UK and another sponsor are allowed, however, each publi presented as a result of only one GA UK project. Publications must relate to the project t for grant projects to be considered fulfilled, they must result in at least one publicatio The official Charles University affiliation is listed in Appendix no. 1 of CU Rector’s Pro 24/2018 ****************************************************************************************** * Potential proposals for changes in the research project ****************************************************************************************** (changes to the research team, changes regarding the financial needs of the project which requested via contract, etc.) or requests for reevaluation of the decision not to fund the sent to the GA UK office (with the applicant’s signature and a return address provided) by trh 560/5, 116 36 Praha 1, or by email, as a scan of the relevant document, to gauk(zavina [ MAIL "gauk(zavinac)ruk.cuni.cz"] , addressed to the Chairman of the CU Grant Board, prof Requests for reevaluation of decisions not to fund projects should be sent to the CU Grant UK address. Letters to the CU Grant Board or its Chairman should be addressed to the GA UK corresponde by email (scanned documents) to gauk(zavinac)ruk.cuni.cz [ MAIL "gauk(zavinac)ruk.cuni.cz" Students of First Faculty of Medicine, Second Faculty of Medicine, Third Faculty of Medici Pharmacy in Hradec Králové, Faculty of Social Sciences, Faculty of Science, Faculty of Mat Physics should not send applications directly to GA UK rather via faculty. Information for researchers with regard to the crisis situation (COVID-19): Using finances from item "Travel costs" At its meeting on 16 April 2020, the University Grant Council decided that it is possible funds from the “Travel costs” item to any other item for 17th round (year 2020), even in f additional request. The condition is that the changes are effective, economical, efficient the crisis situation (COVID-19). The change must be recorded and commented in the annual r condition should be compliant according to all GAUK rules and limits. If the above conditi cannot be ensured, the funds can be returned to GAUK. Note: According to the Ministry of Education, Youth and Sports, the funds are intended for and they cannot be transferred to the next year.