Rector's Directive No. 25/2018 ****************************************************************************************** * ****************************************************************************************** ****************************************************************************************** * Principles of Activities of the Grant Agency of Charles University ****************************************************************************************** To implement: Article 3 (3) of the Grant Rules of Charles University Date of effect: 1 October 2018 ****************************************************************************************** * Article 1 ****************************************************************************************** Introductory Provision These Principles of Activities of the Grant Agency of Charles University govern, in accord legislation, the elements set out by the Grant Rules of Charles University (the “Grant Rul “University”), and other details concerning the Grant Agency of the University (the “GA UK ****************************************************************************************** * Article 2 ****************************************************************************************** Distribution of Grant Financial Means (under Article 4 (4) (d) and (e) of the Grant Rules) 1. For each section, financial means are allocated to grant projects from the grant financ earmarked for the GA UK in the University budget in a calendar year such that the financia the sum necessary for the continuation of the grant projects in the section and the financ new grant projects in the section under paragraph 2; the distribution of the means between financial means for the continuation of the grant projects and the financial means for new serves only as an indication for the Subject Area Board. 2. The amount of financial means for new projects in a section is calculated as the propor financial means requested for new projects in the section to the total amount of the finan requested for new projects in the current calendar year, multiplied by the amount of total means earmarked for new projects in the current calendar year. For the purposes of the cal the previous sentence, the total sum of the financial means requested for new projects in limited so that the average amount of the financial means requested for new projects in th not exceed the average amount in the preceding calendar year multiplied by the quotient of amount of the financial means requested for new projects in all sections in the current ca and the preceding calendar year, and the coefficient 1.1. For the purposes of the calculat paragraph, the total sum of the financial means requested for new projects does not includ means requested contrary to the Grant Rules or Article 5 (3). 3. The financial means to enable the work of the GA UK are stipulated as 4% of the grant f earmarked for the GA UK in the University budget in the given calendar year. 4. An application for a new grant project (the “project”) is evaluated in accordance with between the University and the evaluator; the remuneration for a duly and timely delivered report may not exceed CZK 500. ****************************************************************************************** * Article 3 ****************************************************************************************** Criteria for the Evaluation of Applications and Requests; the Final Report (under Article 7 (1) of the Grant Rules) 1. The statement of the dean of the faculty (Article 4 (2)) in which the applicant is enro particular the following: a.whether or not the application for a new project complies with the strategic plans of th the University; b.whether or not the necessary facilities and resources are available for the project at t c.whether or not the project team members are able to deliver the objectives set. 2. An application for a new project is evaluated by at least two evaluators, in particular following criteria: a.scientific significance and relevance of the project; b.project design and attainability of the objectives; c.the delivery plan and methods; d.adequacy of costs. 3. Subsequently, groups of projects are assessed by reviewers who focus primarily on the p correctness of evaluators’ reports, and where the reports are contradictory they usually r report. Reviewers attend the evaluation meeting of the Subject Area Board, reporting on th the final ranking of projects. 4. An application to continue a project is not assessed by evaluators. Groups of projects reviewers who inform the Subject Area Board about the correctness of expenditure and the p in particular publications. The Subject Area Board may propose to the Grant Council of the a project be terminated also in cases (Article 6 (6) (c) of the Grant Rules) where the pro delivered, inconsistently with the project application, very limited or no research output misconduct occurred in the use of financial means. 5. A final report on the project completion must include a list of publications and other project, an overall verbal assessment of the project outputs and contribution, and a comme the expenses covered from the allocated financial means. The final report is not assessed Groups of projects are assessed by reviewers who inform the Subject Area Board about the c of expenditure and the project outputs. Furthermore, reviewers inform the Subject Area Boa following: a.projects with unreasonably limited outputs; b.projects with outstanding outputs. The Subject Area Board may propose to the Rector that the projects with outstanding output award. ****************************************************************************************** * Article 4 ****************************************************************************************** Formal Elements, Deadlines (under Article 7 (5) of the Grant Rules) 1. Project applications, applications to continue projects, dean’s statements, notificatio Article 7 (7) of the Grant Rules, final reports on completed projects, and other relevant are filed via the online application available at www.cuni.cz [ URL "http://www.cuni.cz"] Research/Grant Agency of Charles University” (“Věda a výzkum/Grantová agentura UK”) sectio “electronically”). 2. Project applications and applications to continue projects are submitted via the facult applicant (lead researcher) is enrolled. 3. A project application and an application to continue a project must specify the amount means requested under Article 5 (2). The amount of financial means specified in the applic a project may not exceed, by more than 10%, the amount stipulated in the financial plan fo as indicated in the project application; this is without prejudice to Article 5. The appli be accompanied by the following appendices: the CV of the lead researcher and of the advis second sentence of Article 7 (3) of the Grant Rules), including no more than ten of the mo publications over the last five years. The project application must include a declaration confirming the authenticity of the application. 4. If a project application or an application to continue a project does not contain all t details, and the applicant or the lead researcher failed to remedy the deficiencies on req application will not be evaluated. 5. An applicant may submit only one application as the lead researcher within the deadline student may research only one project at a time as the lead researcher. A student may part more than three projects at a time, or may be named in no more than three project applicat If a student is already participating in a project, he may be named in no more than two ap time; if a student is already participating in two projects, he may be named in one applic if a student is already participating in three projects, he may not be named in the applic 6. An application to replace the lead researcher or the supervisor or the member of academ paragraph 2 (as member of the research team) is submitted electronically; the decision on is taken by the Grant Council or by the chair of the Grant Council if he was authorised th Grant Council. Information about the replacement (whether already made or envisaged) of an of the research team is an element of an application to continue a project or of the final project completion. These changes are without prejudice to the thresholds under Article 5 7. The deadline for applications for new projects and applications to continue projects, t the final report on the outputs of completed grant projects, the deadline for the proposal Council of the University under Article 4 (4) (f) of the Grant Rules, and the deadline for Article 4 (4) (g) of the Grant Rules are stipulated each year in the Rector’s directive. T in addition, stipulate other deadlines and formalities. 8. Within 30 days of the announcement of the results, the lead researcher may send an appl Grant Council to review the decision not to award a grant. ****************************************************************************************** * Article 5 ****************************************************************************************** Financial Means (under Article 7 (9) of the Grant Rules) 1. Financial means are always allocated to a project for one calendar year. 2. The amount of financial means which can be allocated to a project may not exceed CZK 30 Such means comprise wages and other personnel costs, social security contributions, health contributions, social fund contributions, scholarships, cost of living (or travel costs), investment costs (“direct costs”), as well as supplementary costs. Supplementary costs may of the project’s direct costs and are intended for the faculty where the main researcher i where the supervisor or the member of the academic staff under Article 4 (2) works. 3. The thresholds of financial means which can be allocated to a project for one year are follows: a.wages and other personnel costs, including contributions: no more than CZK 40,000 per pr no more than CZK 20,000 for the supervisor or a member of the academic staff under Artic b.scholarships: no more than CZK 160,000 per project, including no more than CZK 80,000 fo researcher. 4. The proportion of financial means under letter (b) to the sum of the financial means un and (b) must exceed 60%. 5. The following amounts can be allocated from the financial means of the GA UK to one per year: a.in the form of wages and other personnel costsno more than CZK 40,000; b.in the form of scholarships no more than CZK 100,000; c.in the form of wages and other personnel costsor scholarships no more than CZK 100,000. 6. The allocation of financial means and management thereof are governed by a contract con accordance with the Grant Rules. 7. The contract under paragraph 5 must include the following: a.an undertaking of the lead researcher and the faculty to transfer the unused financial m University; b.an undertaking of the researcher to present detailed accounting documents about the use means at the request of the Grant Council of the University or the Subject Area Board of c.a dean’s undertaking to grant the lead researcher’s applications for scholarships which submitted in accordance with the project and the internal regulations of the University; d.an undertaking of the lead researcher and the faculty to expressly acknowledge in all pr including in publications, that the outputs were delivered thanks to the full or partial support of the GA UK, and to indicate the University and faculty affiliation beside the addresses; publications which fail to include such dedication and affiliation will not b outputs of the GA UK projects. ****************************************************************************************** * Article 6 ****************************************************************************************** Common and Final Provisions 1. The administrative activities of the GA UK are carried out by the Department of Science the Rector’s Office of the University. 2. This directive applies to continuing projects for which applications were submitted bef effect of this regulation. All 2018 projects will be accounted for according to the preced 3. Rector’s directive No. 41/2017 – Principles of Activities of the Grant Agency of Charle repealed as of the date of effect of this directive. 4. Rector’s directive No. 22/2017 – Contents, Submission and Consideration of Final Report Implementation of Programmes of Development of Science at Charles University is hereby rep 5. This directive was considered at the meeting of the Research Board of Charles Universit 2018. 6. This directive becomes effective on 1 October 2018. 7. Rector’s directives Nos. 34/2009, 10/2010, 14/2011, 7/2012, 18/2013, 22/2014 and 20/201 In Prague on 9 July 2018 Prof. MUDr. Tomáš Zima, DrSc., MBA Rector Section 7 (5) of Act No. 130/2002 Sb., and Government Resolution No. 1021 of 17 August 200 This does not apply to an application which the dean opposes, with a justification thereof (6) of the Grant Rules; such an application is only placed on file. Article 6 (3) of the Scholarship and Bursary Rules of Charles University. Costs of living include all proposed financial means for travel costs and accommodation of researcher and student members of the research team with the principles of economy, releva efficiency being adhered to; where the lead researcher is an employee travel costs may be him in accordance with the relevant regulations. Reimbursement of travel costs for members staff and academic researchers can be requested only in exceptional cases.