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29 March 2021

Organisation of teaching and study (29. 3. 2021)

Charles University (CU) is closely monitoring the COVID-19 situation and is keeping the academic community continually informed with up-to-date information. CU is following, and will follow, the recommendations of the relevant state bodies and is prepared to react promptly to developments.

Basic information – Exam period and teaching

Based on Government Directive no. 200 and Government Directive no. 315 the following restrictions apply from 00:00 (midnight) on 27 March 2021 until 23:59 on 11 April 2021:


operation of universities under Act no. 111/1998 Coll., on universities and amending and supplementing other acts (the Universities Act), as amended, including foreign universities and branches of these in the Czech Republic (“universities”) such that the physical presence of students at tuition and exams (if more than 10 people are present at an exam at one time) is prohibited for study at university and for participants on lifelong learning courses; the prohibition of the physical presence of students under this paragraph does not apply to: 


  a. 

participation in clinical and practical tuition and student work experience on degree programmes in general medicine, dentistry, pharmacy, and other degree programmes related to healthcare and students performing practical pedagogical tuition and work experience in nursery, primary and secondary schools or educational facilities for the provision of institutional and protective education,

  b. 

participation in university entrance exams is restricted to no more than 10 people,

  c. 

participation in individual consultation (one student and one member of academic staff only),


This therefore means that:

  • in-person exams may take place with a maximum of 10 persons present,

  • the exemptions granted to the medical faculties and the Faculty of Pharmacy for clinical and practical tuition and work experience continue to apply,

  • in-person entrance exams may take place with a maximum of 10 persons present (applicable to entrance exams for DSP II),

  • individual consultations are possible (one-to-one).


Singing and sports activities are permitted as part of education solely in degree programmes of which singing/sports activity is a key component.


In connection with the prohibition on leaving the City of Prague or the district in which one’s place of permanent residence or normal place of residence is located, as laid down in Government Directive no. 216  and Government Directive no. 315, under point II (7) students are granted an exemption from this prohibition for journeys undertaken for the purpose of participating in education, including work experience and examinations.


Under point IV (2) of this Directive, students are obliged to present justification for their exercising of this exemption through a written document or statutory declaration invoking the specific exemption under point II. Students can generate this confirmation themselves from the Study Information System. After log-in, go to the “Personal data” module and select “Print confirmation”, then “Confirmation of study at the address:”. After filling in the address, all you then need to do is select “PDF with electronic signature” and click on “Display”.


Employer confirmation (CU)


Confirmation of participation in study (EN + CZ)


We request that employees and students keep their CU employee ID card or ISIC card on their person at all times.


Please note that, under the emergency measure of the Ministry of Health, dated 26 February 2021, all persons (both students and teaching staff) are, with effect from 00:00 (midnight) on 1 March 2021 and until further notice, obliged to wear a respirator or surgical mask on university premises.


This obligation does not apply to students and academic staff involved in educational activities, the nature of which makes it impossible to wear PPE (chiefly physical education, singing, playing of wind instruments).​


With regard to preparations for the summer semester of the 2020/2021 academic year:

  • in view of the epidemiological situation it is preferable for lectures and high-attendance tuition activities to take place remotely

  • over the course of the semester the hybrid organisation of smaller groups (e.g. seminars) will probably be necessary, e.g. depending on what the epidemiological situation permits, preparation of an in-person tuition option, with a remote option being kept in reserve. Nonetheless:

  • CU continues to view in-person activities with students as key and essential.​


PES measures – anti-epidemic system (PES), illustrating the epidemiological situation in the Czech Republic and the resulting anti-coronavirus measures on the basis of current data on the progress of the Covid-19 pandemic in the Czech Republic – information concerning universities can be found here.

Academic ceremonies

Due to the exceptional conditions, matriculation and graduation has been cancelled until the end of the 2020 calendar year.


Matriculation

In the event of cancellation of a matriculation ceremony, students shall sign their matriculation oath at the Student Registry of their faculty, without the necessity of a formal matriculation ceremony.


Graduation

In the event of the cancellation of graduation ceremonies, graduates shall receive their diplomas from faculties’ student registries and replacement dates for graduation ceremonies shall be realised as soon as possible according to the development of the epidemiological situation, but no earlier than in January 2021. Graduates will be notified of the replacement date in good time.



Graduates can pick up their diplomas following previous agreement with their faculty after the date their ceremony was to be held. In the case of rigorous thesis work, it will be possible to pick up the diploma after agreement with the Student Affairs Dept. at the Rectorate.


Students on foreign-language degree programmes

In order to allow all students to start their studies, we have facilitated remote registration through the Study Information System for applicants who have been accepted for study and cannot, for demonstrable, objective reasons, be physically present for registration. Applicants will be informed of this by their faculties.


Charles University shall issue the newly required document “Confirmation by entity from the Czech Republic receiving third-country nationals for the purpose of economic or educational activity”, which has been required of new applicants for study visas as of 13 July 2020, to successful applicants and send it together with other documents so that applicants have them prior to their interview at Czech embassies.


Lifelong learning courses

Based on Government Directive no. 200 and Government Directive no. 315, the personal presence of participants at lifelong learning courses at universities is prohibited from 00:00 (midnight) on 27 March 2021 until 23:59 on 11 April 2021.


Dormitories and canteens

Based on Decree of the Prague Public Health Office no. 12/2020 of 18 September 2020 (the “Decree”), as of 21 September 2020 restrictions are in place on face-to-face teaching at universities in Prague until 31 October 2020. In Pilsen, restrictions on face-to-face teaching are in place from 24 September 2020 until 31 October 2020 under Emergency Measure of the Pilsen Regional Public Health Office no. 5/2020. This Decree does not apply to faculties of Charles University outside Prague and Pilsen, and therefore not student dormitories. Dormitories remain in operation despite this Decree.


In light of the currently applicable Decree, it will not be possible to move into dormitories in Prague and Pilsen until 1 November 2020. Applicants for accommodation can move into their dormitory at any time after the postponed date. Reservations shall not be cancelled and shall remain valid until 1 November 2020. Dormitory fees shall not be payable until the day on which the student moves into the dormitory and signs the Accommodation Contract. Students who have already reserved a date for moving into their dormitory can also do this at a later date. The reservation system for reserving dates for moving into dormitories shall be re-opened at the end of October.


If students have already paid their dormitory fees for September and October, but not yet moved into their accommodation, this payment shall be carried over to the next accounting period.


Students who moved into their accommodation before 14 September 2020, but are not attending practical teaching due to the restrictions on face-to-face teaching in Prague and Pilsen, may end their accommodation, i.e. terminate their Accommodation Contract, with immediate effect and without sanction. If they do this, a new reservation at their existing dormitory will be created for them from 1 November 2020. The long-term deposit, or any dormitory fees, that they have already paid will be transferred to the new reservation. Accommodation Contracts may only be terminated on condition that all outstanding payments to DaC CU have been settled.


Issuing of CU ID cards

CU card issue centres continue to operate without restriction. The current opening hours of all centres are listed on the website. The main issuing centre at Celetná 13 has the option of a queuing ticket. The progress of the queue can then be followed online and outside the building premises at https://cuni.cz/UK-3249.html. The form of consultation depends on agreement between the advisor and the student.


CU Point Chill out zone

The Chill out zone at Celetná 13 is currently closed to visitors.


Carolina Centre advisory centres

The psychological, social, legal and career advisory centres at the Carolina Centre continue to operate without restriction.


Training centres

Training centres for sports courses, training camps, induction courses and other forms of teaching and activities shall be closed while the directives (measures) remain in force.


Hostivař Sports Centre

The Hostivař Sports Centre remains opens for individual sporting activities. In line with the directive (measure), the face-to-face teaching of physical education is cancelled.


In the event of any queries, please do not hesitate to contact the University at .


Rigorosum examination = changes from 1. 1. 2021

On 1 January 2021 the amended Rigorosum Examination Code of Charles University came into effect:


(link to Czech and English version):


The amendment explicitly permits the remote sitting of a state rigorosum exam, either in whole or in part, and further extends the deadline for the sitting of a state rigorosum exam until 1 July 2021 for all candidates whose deadline was to expire between 1 January 2021 and 30 June 2021.



Changes in connection with the amended Universities Act (5. 1. 2021)

On 1 January 2021 an amendment to the Universities Act (no. 495/2020 Coll.) came into effect that permitted universities to deviate from normal practice in emergency situations. For example, universities can conduct tuition and exams remotely, as well as modify the timetable of the academic year and conditions for acceptance procedures.



In the year just past, universities were permitted to make changes to tuition, acceptance procedures and the organisation of the academic year by a special law (no. 188/2020 Coll.); however, this law was applicable in 2020 only. The new amendment to the law brings changes that can be applied in the future within the framework of crisis measures under the Crisis Act, in the event of emergency measures, or in cases in which the presence of students at the university is restricted. However, this is conditional on the issuing of a resolution by the Ministry of Education (MEYS) to determine the scope and period of time for which such deviations can be applied.



The MEYS issued such a resolution for Charles University on 4 January 2021. The University can fully apply its authority in this regard until 31 March 2021, assuming that crisis or emergency measures remain in force.


Based on this decision, universities can transfer to remote learning, remote exams, state exams and state rigorosum exams irrespective of the accredited form of study for the degree programme. In the event that state exams cannot be held publicly, their holding shall remain conditional on an audio-visual record being made of them. This record shall be retained for a period of 5 years.



In emergency situations faculties shall have the authority to change the method, criteria and date for the acceptance of applicants. Under normal conditions applicants must know the conditions for their acceptance no less than four months before the deadline for the submission of applications, and at times of crisis this can change up until the 15th day before the holding of exams. Due to possible changes in secondary school leaving exams or state exams and delays in the recognition of prior qualifications from abroad, the amendment gives the option of setting, in the resolution for adoption, a deadline of 90 days from registration for study for the submission of evidence of qualifications achieved.





General rules of teaching + FAQ taking into account the impacts of covid-19 on the organization of teaching (November 4, 2020)

General rules of teaching

  • Remote instruction is possible only in cases where objective external circumstances do not allow implementation of a study programme in accordance with the granted accreditation (external circumstances are, for example, restricting the attendance of students in a course, inability to carry out practical training, teaching in risk groups, etc.).

  • The dean decides on introducing the option of remote learning at the faculty.

  • The guarantor of a course decides on introducing remote learning for a specific course following consultation with study programme guarantor.

  • The study programme guarantor decides which courses (or parts thereof) can be fully implemented via remote learning in the case of objective external circumstances preventing in-person instruction; for courses where remote learning is not possible (e.g. laboratory work, special workplaces), the faculty ensures that the student will be able to fulfil the requirement until the end of the academic year.

  • Use appropriate tools for remote learning (contacts: Centre for the Support of E-learning, https://dl.cuni.cz, , ), including methods that allow students to communicate with the instructors and allow instructors to provide students with feedback.

  • Ensure equal terms and conditions for students when taking exams (including state final exams).

  • Students must be thoroughly and promptly informed about the conditions and processes for state final exams.

  • Monitor and regularly assess remote learning (from the perspective of the students and instructors).

  • With respect to the requirement of the National Accreditation Bureau to report the scope of remote learning, study programme guarantors must inform the Rector’s Office of implementing instruction. The guarantor will be asked to provide information via a brief questionnaire in the student information system. The provided information will serve as a basis for informing the National Accreditation Bureau, which will be the responsibility of the Department for the Quality of Education and Accreditation at the Rector’s Office.


FAQ regarding the impact of COVID-19 on the organization of instruction

1. What are the objective reasons for organizing instruction remotely?

  • It involves, for example, situations where the instructor is in quarantine, has contracted COVID-19, or where student are in quarantine or are ill, where there are students in the group that cannot physically attend the course because they are abroad, or similar circumstances.

  • However, you must always assess the cases and form of study individually – e.g. if the course guarantor can arrange another instructor for in-person instruction or replace the instruction so that this solution always has priority over switching to remote learning.


2. The study programme prepares students for a regulated profession. How will it be with practical training?

  • Maintaining in-person instruction should be a priority. If the nature of the practical training allows it, we recommend trying to implement it remotely (e.g. using video recordings, etc.) or individually (instead of group training). If, due to external circumstances, it is not possible to carry out the practical training in the required scope, the guarantor will inform the Department for the Quality of Education and Accreditation at the Rector’s Office about these circumstances, which will ensure possible cooperation with the relevant regulatory body regarding possible modifications to the requirements.


3. A student is in quarantine. Is it necessary to provide the student with remoting learning for a course that is otherwise organized in-person?

  • Yes. In the case of quarantined students, it is up to the instructor to create conditions enabling the student’s further involvement in the course, such as using hybrid or remote learning forms and informing the student about the conditions for completing the course, provided there has been a change. The student is obliged to maintain contact with the instructor, and the instructor is obliged to respond to the student suggestions. For example, if a course has more than one parallel, the student may participate in one that takes place in a remote or hybrid form.


4. The course instructor has returned from quarantine and again starts to teach in person, or a group of students ended quarantine, and they may once again attend the course in person – can you change the established remote form of instruction back to in-person instruction?

  • Yes. This change is possible after consultation with the study programme guarantor. However, you must demonstrably inform students about this fact, including any change in the terms for completing the course. In the case of quarantined students, the remote or hybrid form of instruction must also be maintained. With respect to the requirement of the National Accreditation Bureau to inform about the scope of remote learning, study programme guarantors must inform the Rector’s Office of implementing instruction. The guarantor will be asked to provide information via a brief questionnaire in the student information system. The provided information will serve as a basis for informing the National Accreditation Bureau, which will be the responsibility of the Department for the Quality of Education and Accreditation at the Rector’s Office.


5. From a group of 20 students, 10 are in quarantine. Is this the limit for switching the entire instruction over to remote learning?

  • There is no limit for the proportion of student in quarantine. The decisive factor is the opinion of the responsible person – the instructor – with respect to the nature of the specific course.


6. Can you still take the state final exam and the thesis defence remotely?

  • State final exams may be organized remotely with the consent of the dean, in accordance with Act no. 188/2020 Sb. only if there are objective external circumstances that do not allow exams to be held in person (e.g. for students who are foreign nationals). Thus, organizing state final exams remotely is exceptional and unique.

  • According to the opinion of the Ministry of Education, Youth and Sports, Act no. 111/1998 Sb., the Higher Education Act, does not pose major obstacles to taking the state final exam remotely, provided that the commissional nature and public rule are complied with.

  • The Department for the Quality of Education and Accreditation at the Rector’s Office must be informed of the remote organization of a state exam as a part of providing information for the purpose of collecting data for the National Accreditation Bureau, to which the guarantors will be invited.


7. A new student announces that they cannot come to enrolment due to objective reasons.

  • In such case, remote enrolment can be used. If they are not able to participate in


Information for students - Before the start of the semester (9. 9. 2020)

  • Make sure your contact information in SIS is updated (phone number, e-mail address, account number).

  • Find out who your student affairs officer is and the office hours of the student affairs office.

  • Find out the terms for fulfilling the courses you enrolled in and whether there is an alternative for changing over to distance learning. If such an alternative is not included in the syllabus, ask the instructor or study programme guarantor about this possibility


Information for students - During the semester – when changing over to a distance or hybrid form of instruction (9. 9. 2020)

  • If you do not have a computer or sufficient technical equipment at home, contact your faculty or the Carolina Centre (the Carolina Centre loans technical equipment out to economically disadvantaged students or students with special needs).

  • Check that you have updated contacts for all of your instructors and officers (usually e-mail addresses). If an instructor does not provide their contact information, ask during the first class of the semester which platform or which e-mail address you can use to communicate with them remotely.

  • Check that you have access to all platforms used by the instructors to organize your lectures and seminars.

  • Check whether the manner of completing the courses you enrolled in has not changed.

  • Visit the web pages or the university and your faculty on a regular basis, where you can find updated information.

  • Should you have questions, do not be afraid to contact your instructors and the student affairs office.

  • Provide feedback to you instructors – this is the only way they will know whether their instruction is meaningful and effective.

  • Discuss all problems as soon as possible (illness or possible illness, quarantine, technical problems, problems contacting instructors, problems with fulfilling course requirements, etc.) with your instructors, study programme guarantors, or the student affairs office until a solution can be found.

  • Should you experience psychological problems, please contact the faculty or university counselling services.

  • Should you test positive for COVID-19, report this to your faculty, and if you live in a dormitory, also the head of your dormitory so that they can take additional measures for protecting the students and employees of the university.


Please keep in mind that we are all in this together, and together we can handle everything that comes our way.


Current conditions for entry of our successful applicants and students to the territory of the Czechia (29. 3. 2021)

With effect from Friday 5 February 2021 a new category of ‘dark red’ (very high risk) countries has been introduced. Arrivals from these countries will be subject to the very strictest epidemiological measures. Incoming travellers must submit a mandatory PCR test not older than 72 hours prior to the start of their journey, and following arrival they must take a second PCR test no less than five days after they have entered the country. They must self-isolate until a second negative result is submitted.


Travellers coming from orange and red countries must submit either an antigen test not older than 24 hours or a PCR test not older than 72 hours prior to departure. Following arrival from a red country, travellers must take a second PCR test in the Czech Republic (this can be taken earlier than the fifth day following arrival). They must self-isolate until a second negative result is submitted.


Test results must be submitted the the local public health office. Tests can be taken at Václav Havel Airport; see here for further information. Charles University staff and students can use the testing point at the CU 1st Faculty of Medicine, where tests also cost less. For a list of other testing points in Prague, see here. If no result is submitted within 7 days of arrival, travellers are subject to further quarantine measures.​






Contacts

Testing

CU staff and students can go to the sampling point at the CU 1st Faculty of Medicine, where the price of testing is also lower. A list of other sampling points in Prague can be found here.


Important contacts

The e-mail address and +420 224 491 850 phone line (university infoline open Monday-Friday 9 a.m. – 4 p.m. have been set up for queries related to the coronavirus epidemic.


In the event of a significant deterioration of the situation in the Czech Republic, Charles University will follow the instructions and directives of the relevant state bodies.


Persons to contact at individual faculties and related offices at Charles University

Faculty

Name

Email

Phone (+ 420)

KTF

Eva Procházková

737 272 242

ETF

Eva Svobodová

604 535 193

HTF

Jiří Navrátil

773 791 542

PF

David Kohout

221 005 334

1.LF

Eva Žáková

606 248 810

2.LF

Milan Trojánek

728 417 055

3.LF

Jiří Beneš

603 479 070

LF PL

Dana Müllerová

606 369 999

LF HK

Jiří Manďák

777 602 677

FaF

Hana Krieglerová

495 067 429

FaF

Kateřina Duspivová

Lenka Vlčková  

Lenka Doová

495 067 641

495 067 300

495 067 241

FF

PřF

Karel Mozr

602 740 635

MFF

Tomáš Jančák

Dana Macharová

Dana Lanková

951 551 298

951 551 254

951 551 414

PedF

Tomáš Bederka

607 860 106

PedF

Ivana Kočová

725 243 170

FSV

Ondřej Blažek

Lukáš Budín

222 112 136

222 112 254

FTVS

Radim Zelenka

603 170 774

FHS

Pavla Šínová

251 080 212

ÚJOP

N Karolinum

Petr Valo

602 450 191

ÚDAUK

C Krystal

Ú knihovna

Radka Římanová

603 912 002

CERGE

Ondřej Rydval

601 301 247


Obligation to work

Charles University provides maximum cooperation in helping students meet the work obligation placed on university students by the government of the Czech Republic to ensure the provision of healthcare services for the duration of the state of emergency declared in connection with the COVID-19 epidemic in the Czech Republic.


Dear Students,


Please note that, under Government Directive no. 248 of 5 March 2021, an obligation to provide work has been placed on:


  • fourth- and fifth-year students in full-time studies in degrees in general medicine and university faculties of medicine,

  • all years, with the exception of the final year, of day and full-time study in bachelor’s and five-year master’s degree courses at university or training courses at vocational colleges, the third and fourth years of day training at secondary healthcare college for preparation for non-medical healthcare professions under Act no. 96/2004 Coll., on conditions for the acquisition and recognition of qualifications for the performance of non-medical healthcare professions and the performance of activities related to the provision of healthcare, and amending some related laws (the Non-Medical Healthcare Professions Act), as amended, and of the bachelor’s or five-year master’s programme in single-field psychology,

  • all years, with the exception of the final year, of full-time master’s degree programmes in healthcare subjects connected to the bachelor’s healthcare course and master’s course in single-field psychology connected to a bachelor’s course,

for the provision of healthcare services to the provider of acute inpatient care for the duration of the state of emergency.


Legal framework:


The obligation of school pupils and students is governed by Act no. 240/2000 Sb., the Crisis Act.


Under this Act, students between the ages of 18 and 62 on degree programmes in the above fields are obliged to:

  • obey notifications to register for mandatory work at the stipulated location, and perform mandatory work.


The content, scope and place of work to be performed by students is stipulated by a labour order of the governor of a region or the mayor of the City of Prague. Following the conclusion of mandatory work, students will be issued with confirmation which must contain, inter alia, information about financial compensation.


Students in the following categories are not subject to the obligation to work:

  • persons unfit to perform the required types of work due to health reasons, stage three invalids, members of the Chamber of Deputies or the Senate of the Parliament of the Czech Republic, members of the Government, and other persons for whom mandatory work would jeopardise themselves or their loved ones;

  • employees of organisations that constitute part of critical infrastructure and who ensure the functioning of those elements of critical infrastructure;

  • women and single men caring for children up to the age of 15 years, pregnant women, women up to the end of the third month following childbirth if the child was stillborn, deceased, or the woman is not caring for it.


The crisis management body may also grant a student an exemption if they are prevented from performing mandatory work due to an important circumstance, the absence of which could lead to the endangerment of life, limb or property. The seriousness of the important circumstance shall be assessed by the crisis management body.


Students are entitled to refuse the performance of work if it would result in the endangerment of their own life, limb or property, or that of others, or if the imposition of that obligation is in breach of the law.


If a student is unable to perform mandatory work, they are obliged to prove this through a medical assessment, which shall be issued by a medical services provider appointed by the body that issued the labour order (regional governor or Mayor of Prague).


In exchange for the performance of mandatory work students shall be entitled to financial compensation, which shall be paid by the body that imposed the obligation. Financial compensation shall be paid within 6 months of the end or cancellation of the state of emergency. In the event that it is not possible to determine the amount of financial compensation by agreement or the procedure under the Civil Code, compensation shall be set to an amount that corresponds to the usual wage for the same or similar work.


Penalties for failure by natural persons to perform mandatory work:

  • failure to obey notification by authorised crisis management bodies to register oneself at the stipulated place in order to perform mandatory work is subject to a possible fine of up to 20,000 CZK.

  • failure to perform mandatory work is subject to a possible fine of up to 50,000 CZK

List of fields – Government Directive no. 248


Faculty

Degree programme

Field of study

1.LF, 2.LF, 3.LF, LF HK, LFP

General Medicine

General Medicine

1.LF

Specialisation in Healthcare

Addictology

1.LF 

Addictology

Addictology

3.LF

Specialisation in Healthcare

Dental Hygiene

1.LF

Specialisation in Healthcare

Ergotherapy

1.LF

Ergotherapy

Ergotherapy

1.LF, 2.LF, 3.LF, FTVS

Specialisation in Healthcare

Physiotherapy

2. LF 

Physiotherapy

Physiotherapy

3.LF

Intensive Care

Intensive Care

3. LF 

Dental Hygiene

Dental Hygiene

3. LF 

Nutritional Therapy

Nutritional Therapy

3. LF 

General Nursing

General Nursing

1.LF

Nutritional Therapy

Nutritional Therapy

1.LF

Obstetrics

Midwife

1.LF

Obstetrics

Obstetrics

FF, PedF

Psychology

Psychology

PedF

Psychology

Psychology with Special Pedagogy

3.LF

Specialisation in Healthcare

Public Health

3.LF. LF HK

Nursing

General Nurse

FaF

Bioanalytics in Healthcare

Laboratory Worker in Healthcare

FaF

Laboratory Diagnostics in Healthcare

Laboratory Diagnostics in Healthcare

FaF

Bioanalytical Laboratory Diagnostics in Healthcare

Bioanalytical Laboratory Diagnostics in Healthcare

 

The students listed above are permitted to remain in dormitory accommodation and await their possible involvement in the performance of work in healthcare or social facilities.


A list of all students to whom the obligation to perform work applies has been conveyed to the Mayor of Prague and the governors of the Pilsen and Hradec Králové Regions.


In cases where students are already providing assistance, and this is known to faculties at the time of sending this list, this information has already been stated for the students in the relevant lists.


Notice:


Dear students,

if you are already providing assistance and you have communicated this fact to the faculty by March 8, then take the message contained in the email that you received in the previous days via SIS (subject: Obligation to work) for information only. It is unlikely that you will be called, in case this happens, you can use the information from this email.


We request that students be available if required




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Czech Republic


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