Description: The highest official of academic self-government; head of the university.

Involvement: The Rector is informed of the individual steps of implementation on a regular basis and provides comments on them.

Description: Rector's Board meets approximately once a week. Members include: vice-rectors, the Head of the Rector’s Office, the Bursar, the Chair of the CU Academic Senate, student representatives, and several other members entrusted with a certain agenda.

Involvement: Members of the Rector’s Board were part of teams that prepared materials for the individual steps falling within their agenda. Subsequently, they submitted these materials to the entire Rector's Board for approval. In addition, the board was regularly informed of the status of implementing the action plan and any risks or obstacles.

Description: The Rector’s Advisory Board meets approximately once a month. Members include deans of faculties, and directors of other units of the university.

Involvement: Thanks to the documents submitted to the Rector’s Advisory Board, it was possible to inform the management of all faculties and other units of the key steps for HRS4R implementation and, in particular, to ensure coordination throughout the entire institution.

Description: The Bursar’s permanent advisory body, which mainly discusses economic and operational issues. It consists of the secretaries of all faculties.

Involvement: Thanks to the documents submitted to this body, the specific steps for HRS4R can be discussed more efficiently and transferred directly to the faculties, e.g. to economists, deans, or HR employees. In addition, this board provides important feedback on individual activities and the possibilities for their implementation.

Description: There are 70 members, of which 34 are students and 36 are academics. The members are elected by the academic community. The senate is responsible for primary decision-making, elects the Rector, and approves the budget, internal regulations, and the strategic plan of the university.

Involvement: All changes to the internal regulations and the strategic documents of the university have been submitted to the Academic Senate. The Senate was also informed of the steps that await the university in connection with maintaining the award. It discusses the action plan and its fulfilment every year. It discusses and approves the new HRS4R Action Plan 2024–2026 and will also discuss this self-evaluation report.

Involvement: The job of the ombudsman is to protect the rights of students and employees in situations in which their interests and justified claims may be, are or have been jeopardized as a result of inappropriate or discriminatory behaviour, conflict situations, inactivity on the part of University bodies, and so on. In HRS4R she is involved in actions connected with cultivating of a system for the protection of employees' rights at CU.

Description: Its main role is methodology and coordination throughout the university.

Involvement: The head is a member of the Steering Committee. Employees of the HR department participated mainly in implementation work relating to recruitment and HR administration, for example, the HR information system WhoIs.

Involvement: The head of the Doctoral Studies Office was mainly involved in all steps relating to PhD students, especially their education and keeping them better informed.

Description: It sets out research strategies, prepares internal grant schemes, and assists with project applications as a part of national and international grant schemes.

Involvement: The head is a member of the Steering Committee. As a part of HRS4R, the staff dealt mainly with the education of academics, the support of grant opportunities, steps to increase the success rate of grant submissions and good practice in research. They prepared a new round of internationally guaranteed evaluations of research work at CU. The Committee for Research Ethics and Postdocs also falls under their purview.

Description: Information, counselling, and social centre offering services to students, alumni, and employees.

Involvement: We mainly consulted the staff of the CU Staff Welcome Centre about the situation with respect to international employees, opportunities for recruiting them, as well as the services offered both to international employees joining CU and to the administrative staff of the faculties (e.g., visas, taxes, etc.). CU Point is also responsible for the agenda of gender equality and sustainable development.

Description: It handles the preparation of analytical documents used to determine the university’s strategy for further development and the formulation of its goals in the medium and long term, preparation of documents for the assessment of fulfilling these goals, preparation of the main strategic documents of the university, including the assessment of their fulfilment.

Involvement: It took on a coordinating role in the implementation of; HRS4R. In addition, it ensured that the measures and goals of the action plan were included in the university-wide strategy, or vice versa.

Description: In addition to coordinating the regular library and information agenda, it is in charge of Open Access, open science, and data management.

Involvement: The employees of the Central Library, especially the Centre for the Support of Open Science, participated in activities relating to the methodological management of the faculties, preparation of methodological materials, support in preparing the data management plan, and the administration of research data.

Description: Its agenda includes all IT infrastructure and information systems.

Involvement: The Computer Science Centre develops all changes in the HR information system.

Involvement: She is responsible for the entire agenda regarding implementation of the GDPR at CU, including complaints. As a part of HRS4R, she is involved in particular in handling personal data as a part of research data management and in the HR area.

Involvement: The HR staff at the faculties are those who actually prepare and participate in the evaluation of academic staff, administer selection procedures, and work with the HR information system. Thus, they were an essential consulting group and those who actually implemented the steps at the faculties.

Involvement: In addition to their involvement in the Steering Committee, the Working Group, and the bodies described above, they participated in ad hoc consultation groups on the individual implementation steps, and they participated in a survey. Some of them turned to us with suggestions and comments, which we then used for the next steps.