The only document that doctoral students are obliged to submit after their return is Confirmation of Erasmus+ Period (CEP) = document confirming when you actually were on your Erasmus+ trip.

• A template that will be accepted by Charles University can be downloaded here. You can also download the document template in your application in the CU Web Applications. Click on the blue text “Printed Participation Agreement” (in Czech: “Vytištěná účastnická smlouva”), you will then find the form on the last page.

• If the length of stay specified in the document is shorter than the original length under the Participation Agreement, the doctoral student is obliged to return a proportional part of the scholarship.

• How to submit the Confirmation of Erasmus+ Period (CEP):

  1/ Bring the original of the CEP document to the European Office, International Relations Office at the Charles University Rectorate (address: Ovocný trh 3, Prague 1. Go right at the reception, up the stairs to the 1st floor, office 109.).

  2/ CU also accepts a scan of the CEP sent directly by the Erasmus+ Coordinator of the foreign institution to . An e-mail forwarded by the student is not acceptable.

  3/ An electronically signed CEP is accepted via e-mail from both the Erasmus+ Coordinator of the foreign institution and the students themselves.

• Remember to send a copy of the document to your home faculty as well.

  The European Office will also upload a scan of the document to your application in the CU Web Applications, where it will be available to view and download.

• The maximum time limit for the submission of the document is 30 days from the end of the mobility.

• NOTE: The document must be issued on the last day of the mobility or later!

Depending on the conditions set by your home faculty, apply for recognition of the mobility as a part of your individual study plan at Charles University. If the mobility is not a compulsory or compulsory elective subject within your curriculum, apply for recognition of the internship as an optional subject, which will then be recorded in the Addendum to your Diploma.

NOTE: The requirement to also submit an Evaluation Report document was only in force for mobilities which took place in 2024/2025.

TRAVEL GRANT - If you’re traveling sustainably:

If you chose a sustainable way of travel to and from your mobility, you will also need to submit travel documents according to the rules outlined in the section Funding of Erasmus+ Mobilities.

EVALUATION REPORTS:

1/ A further obligation after returning is to fill in the final "Erasmus+ Participant Report" for the European Commission:

• This report is the most important source of feedback for the European Commission.

• Based on the results of these reports, universities are evaluated and allocated total funds for the Erasmus+ programme

• A link to the online report is automatically sent after the end of the Erasmus+ mobility.

• Look for the link for the form in your e-mail (also check your spam) and the keyword "Erasmus+ Participant Report".

  
  

2/ We kindly ask you to also fill out a Returnee Survey on the Charles Abroad know about your mobility  

• This platform contains hundreds of returnee surveys that, in addition to useful information about different traineeships, also share practical information about life in a specific foreign country, which is very valuable for other students.

• In the toolbar at the top, click on “I Want to Share My Experiences” and then “Returnee Student Survey”

• You do not need to fill out everything, sharing a couple tips with other students is enough. Trust us, they will appreciate it!

• To find inspiration for your next mobility, competitions or other international opportunities, follow Charles Abroad on Instagram.