After Return

Documents to Submit

Two documents that students are obliged to submit after returning from a study stay are:

1. Confirmation of Erasmus+ Period (CEP) = document confirming when you actually were on your Erasmus+ mobility

   • A template accepted by Charles University can be downloaded here. You can also download the document template in your application in the CU Web Applications. Click on the blue text “Printed Participation Agreement” (in Czech: “Vytištěná účastnická smlouva”), you will then find the form on the last page.

   • If the length of stay specified in the document is more than 5 days shorter than the original length under the Participation Agreement, the intern is obliged to return a proportional part of the scholarship. You will be informed about the specific amount and return process by the Erasmus+ Coordinator of the European Office, International Relations Office of the Charles University Rectorate.

   • How to submit the Confirmation of Erasmus+ Period to the European Office:

     1/ Bring the original of the CEP document to the European Office, International Relations Office at the Charles University Rectorate (address: Ovocný trh 3, Prague 1. Go right at the reception, up the stairs to the 1st floor, office 109.).

     2/ CU also accepts a scan of the CEP sent directly by the Erasmus+ Coordinator of the foreign institution to . An e-mail forwarded by the student is not acceptable.

     3/ An electronically signed CEP is accepted via e-mail from both the Erasmus+ Coordinator of the foreign institution and the students themselves.

   • You must submit the document 30 days after the end of your traineeship at latest.

   • Remember to send a copy of the document to your home faculty as well.

     The European Office will also upload a scan of the document to your application in the CU Web Applications, where it will be available to view and download.

   • NOTE: The document must be issued on the last day of the mobility or later!

     
     

2. Transcript of records = complete list of grades and overview of courses completed at the foreign institution

   • This document is issued by foreign institutions after all courses you have taken abroad have been completed and assessed.

   • Within 60 days after the end of the Erasmus+ stay, send your transcript of records to the Erasmus+ Coordinator at your home faculty as well as to

   • How to submit the Transcript of Records:

     Please e-mail a copy to as well as your home faculty.

     The European Office will upload the copy to your application in the CU Web Applications, where it will be available to view and download.

   • If you fail to meet the minimum number of credits during your stay (20 for bachelor's and 15 for master's students – unless stipulated otherwise by your home faculty), it is the faculty's responsibility to evaluate the Erasmus+ stay as unfulfilled. You will then be obligated to return a proportional amount of your scholarship.

   • It is the duty of every student to apply for the recognition of study results according to the conditions set by their home faculty. The method of recognition must fully comply with the Learning Agreement. Refusal to recognise obligations under the conditions set out in the Learning Agreement (or Changes to the Learning Agreement) is a breach of the Erasmus+ rules. If your home faculty rejects to recognize your study results accordingly, contact immediately .

   • Apply for recognition of your results even if you do not necessarily need the credits and courses for your studies at Charles University. The fulfilment and recognition of study obligations is one of the main concepts behind the Erasmus+ programme and a key criterion for evaluation by the European Commission.

   • The results achieved during the Erasmus+ stay will be recorded in the Addendum to your Diploma.

TRAVEL GRANT - If you’re traveling sustainably:

If you chose a sustainable way of travel to and from your mobility, you will also need to submit travel documents according to the rules outlined in the section Funding of Erasmus+ Mobilities.